Materials Administration Search to Enhanced Search

Prior to this enhancement, the Materials Administration used SQL-based Traditional Search to return results. SQL has a longer processing time for large data sets and is less scalable as data grows over time.

With this enhancement, Enhanced Search is enabled as the default search setting in Materials Administration, which utilizes Enhanced Search to provide results based on relevance. It continues to support all filters in Materials Administration, and no administrator action is required.

A preference is available so administrators can switch to Traditional Search (SQL). To access this preference, navigate to Menu > Admin > Tools > Learning > Learning Preferences > feature activation Preferences. In the Activate Enhanced Search on Material Administration Search section, click deactivate to turn off Enhanced Search.

How Does this Enhancement Benefit My Organization?

  • Enhanced Search is a more performant, scalable, and results-driven way to power a search framework.
  • Administrators utilizing the Materials Administration Search can search for training using Enhanced Search.

Considerations​

  • The default preference will be set to Enhanced Search. To access this preference: Menu > Admin > Preferences > Feature Activation Preferences > Scroll to “Activate Enhanced Search on Materials Administration Search.”
    • For a select few customers with a DMS integration: Enhanced Search will not be enabled by default. This is because customers with this integration cannot access certain trainings when Enhanced Search is used. While these trainings cannot be actioned in Cornerstone today with Traditional Search enabled, we would like to hear back from these customers regarding access to these Materials.
    • If your portal has a DMS Integration, the preference is available to enable it manually for your portal.
  • The current search results are sorted alphabetically. However, the Enhanced Search results will be displayed by Relevance by default. When Enhanced Search is enabled, administrators will be able to sort by Title after a search is completed.
  • Enhanced Search prioritizes learning objects localized to the language you currently have set up as the display language.
  • In most cases, a newly created or updated learning object will be updated within Enhanced Search results within 15 minutes or less, with few exceptions.
    • The learning object was included as a part of a large data ingestion, or a large bulk update was completed. In this case, the time for the update to be made available within search results may depend on the amount or the size of the change.
    • The learning object was created or updated at the exact moment of an update to the data set. In this case, we'd expect the learning object to be available beyond the base 15-minute time frame.
  • Enhanced Search will search for the most recent version of a Material. For most customers that use similar naming conventions between versions, search queries should still return relevant results. However, for a select few customers that completely edit titles between versions, please search for the most up-to-date version of the material and navigate to the older version.

Frequently Asked Questions (FAQs)

On other pages, such as the Course Catalog and Learning Search, Enhanced Search will search across Title, Description, and Keywords. For the Materials Administration Search, Enhanced Search will only consider the Title when completing a search.

Yes. Administrators can change the search framework from Enhanced Search to Traditional Search if they choose or if it is better for your portal. This can be done by navigating to Feature Activation Preferences and scrolling down to “Enable Enhanced Search on Materials Administration Search.”

The best way to confirm if your portal has been updated is to check your preference for your portal.

Yes. Enhanced Search and Traditional Search use different frameworks to produce search results. Therefore, search results may vary when using one framework versus another.

Enhanced Search will search for the most recent or newest version of a material. However, partial matches should still return results for most customers who use similar naming conventions across versions. In extreme cases where a newer version of a material has a vastly different title, it will work best to search for the newest version and then navigate to the previous version of the material.

Implementation

This functionality is available for all organizations using the Learning module. This functionality is controlled by a feature activation setting, which is disabled by default. It can be self-activated via Feature Activation Preferences.

The update may take up to 10 business days to be present after their respective release dates in the Stage and Production portals.

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Learning Features Self Activation Grants access to the Feature Activation Preferences page, where an administrator can activate new features associated with Learning, Connect and Extended Enterprise. Learning - Administration
Materials Management Grants ability to view the Material Administration page and create, edit, and copy materials. Once created, these "materials" can be managed like other learning objects via the course catalog. This permission can be constrained by OU, User's OU, and Provider. The constraints on this permission determine which materials the administrator is able to view, edit, copy, and create. This is an administrator permission. Learning - Administration