Reporting Fields - Learning
The following enhancements are made to Reporting fields with the Learning type:
- A new field is added: Original Certification ID
- Changes to existing Reporting fields:
- Training Skills field is renamed to Training Legacy Skills
- Observed Training Hours field now stores seconds
- Enhancements are made to Required Training Reporting
- Display list for Restricted Training Title Filtering
New Field: Original Certification ID
The following new field is available to use in Reporting 2.0 with the Learning type:
| Field Name | Field Description | Field Type |
|---|---|---|
| Original Certification ID | If the certification has been versioned, this field represents the first (original) certification ID. If the certification has not been versioned, this value will be the same as the Certification ID. | Numeric |
The new "Original Certification ID" field assigns a unique identifier to certifications that remains unaffected by versioning. This field retains the original Certification ID from when the certification was first created and serves as a unique identifier for the certification.
"Training Skills" Field Renamed to “Training Legacy Skills"
The legacy "Training Skills" field in Reporting 2.0 has been renamed to "Training Legacy Skills" to avoid confusion with fields reporting on skills for Capabilities.
| Old Name | New Name |
|---|---|
| Training Skills | Training Legacy Skills |
Observed Training Hours Field Now Stores Seconds
Prior to this enhancement, the "Observed Training Hours" field in Reporting 2.0 stored only hours and minutes.
With this enhancement, the "Observed Training Hours" field stores hours, minutes, and seconds, allowing for more precise reporting.
| Field Name | Change |
|---|---|
| Observed Training Hours | Field now stores Hours, Minutes and Seconds |
Enhancements to Required Training Reporting
This enhancement allows administrators include the required training indicator, reason, and category as part of the Assignment and Curriculum Transcript report type. Previously, they were only available for "Transcript Report" and "Transcript and Performance Review" reports.
The following fields are now available in Reporting 2.0 for Assignment and Curriculum Transcript:
| Field Name | Field Description | Field Type |
|---|---|---|
| Requirement Assign Date | This displays the date on which the requirement was assigned to the user for this registration number. | Date |
| Requirement Category | This displays the required training category which indicates in which grouping the requirement is organized. | Text |
| Requirement Category ID | This displays the ID for the category. | Text |
| Requirement Fulfilled | This displays whether the requirement was fulfilled. | Yes/No |
| Requirement ID | This field displays the ID of the requirement which has been assigned to the user via the learning assignment. | Text |
| Requirement Title | This displays the name of the requirement. | Text |
| Note: Required Training Tagging must be enabled for a value to be returned when these fields are included in a report. See Required Training Tagging Overview. | ||
The following new granular permissions apply to the Required Training reporting fields:
- Reporting - Learning – Required Training – View
- Reporting – Learning – Required Training – Manage
The following existing report-level permissions apply to the Required Training reporting fields:
Curriculum Transcript Report:
- Reporting – Learning – CurriculumTranscriptReport – Manage
- Reporting – Learning – CurriculumTranscriptReport – View
Assignment Report:
- Reporting – Learning – AssignmentReport – Manage
- Reporting – Learning – AssignmentReport – View
View permissions can be constrained on:
- Restrict to user, user self and subordinates
- Restrict to direct subordinates
- Restrict to user OUs
- Restrict to OUs
Display List for Restricted Training Title Filtering
Prior to this enhancement, when the Restrict Option – Limit Operators filter was applied in a report to restrict the training the user could choose from, users could not see the restricted list of pre-filtered training titles unless they typed a matching title.
With this enhancement, the full list of filtered training titles appears in the Select Training flyout, even when a filter is applied to restrict the trainings. Users running the report can then view the pre-filtered list of trainings, making it easier to choose the appropriate training.
To access the Search Training flyout, go to . Open a report with Restrict Option – Limit Operators filter applied to restrict trainings. Under the Training Title field, click to open the Select Training flyout.
Resources
Click here to access the Reporting 2.0 Feature Focus playlist.
Implementation
This functionality is automatically enabled for all organizations using the Reporting 2.0 module.