New and Enhanced Permissions for March 2024

The following permissions have been added or updated with this release:

New Permissions

The following permissions are new for this release:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Access Bulk API - LMS - Event Transcript Update

Grants ability to use the Bulk API to load event transcript update data. This permission cannot be constrained. This is an administrator permission.

This permission is only available when the Bulk API is enabled via Edge Marketplace.

 Edge Import
Access Bulk API - LMS - ILT Instructors

Grants ability to use the Bulk API to load ILT instructor data. This permission cannot be constrained. This is an administrator permission.

This permission is only available when the Bulk API is enabled via Edge Marketplace.

 Edge Import
Access Bulk API - LMS - Subjects

Grants ability to use the Bulk API to load subject data. This permission cannot be constrained. This is an administrator permission.

This permission is only available when the Bulk API is enabled via Edge Marketplace.

 Edge Import
Access LMS - Event Transcript Update Feed Grants access to the Event Transcript Update data feed via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - ILT Instructors Feed Grants access to the ILT Instructors data feed via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Access LMS - Subjects Feed Grants access to the Subjects data feed via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Bypass Required Group Preview

When the Group Preview functionality is enabled and the Require Preview Before Saving Edits toggle is enabled in Group Preferences, administrators with this permission can save edits to a Group or publish a draft without generating a preview. Administrators with this permission still have the option to generate a preview.

This permission cannot be constrained. This is an administrator permission.

 Core Administration
Core Features Activation Grants ability to manage Core Feature Activation Preferences in which administrators can enable and disable certain features. This permission cannot be constrained. This is an administrator permission. Core Administration
Edge Import - Load Review Scores Grants access to upload or override the rating score for reviewees via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
Edge Import Learning - Modify Training ID Grants the ability to modify the "Training ID" value for training in the LO Catalog Update data load via Edge Import. This permission cannot be constrained. This is an administrator permission. Edge Import
MFA - Admin - User Device - Manage Grants the ability to manage the user device information for Multi-factor Authentication. This permission works with the MFA - Admin - User Device - View permission. Administrators can delete devices for user records within their constraints. This permission can be constrained by OU, User's OU, User's Self, User Self and Subordinates, and User. This is an administrator permission. Core Administration
MFA - Admin - User Device - View Grants the ability to view the user device information for Multi-factor Authentication. Administrators can view the page for user records within their Users - View permission constraints, and additional constraints can be added to this permission. This permission can be constrained by OU, User's OU, User's Self, User Self and Subordinates, and User. This is an administrator permission. Core Administration
MFA - Administration - Manage Grants the ability to view and configure Multi-factor Authentication (MFA). This permission cannot be constrained. This is an administrator permission. Core Administration
MFA - Administration - View Grants the ability to view the Multi-factor Authentication (MFA) configuration. This permission cannot be constrained. This is an administrator permission. Core Administration
People Matrix - Manage Preferences This grants the ability to manage the People Matrix Settings. This permission cannot be constrained. This is an administrator permission. Core Administration
PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Company Chart - View Grants users the ability to access the Position Management Company Chart. This permission cannot be constrained. Position Management
Jobs: Job - Add Grants users the ability to add jobs. This permission cannot be constrained. Position Management
Jobs: Job - Delete Grants users the ability to delete jobs. This permission can be constrained by Standard OUs, Positions, Jobs, and Functions. Position Management
Jobs: Job Basic Information - Manage Grants users the ability to manage general information of jobs. This permission can be constrained by Standard OUs, Positions, Jobs, and Functions. Position Management
Jobs: Jobs - View Grants users the ability to view jobs. This permission can be constrained by Standard OUs, Positions, Jobs, and Functions. Position Management
Jobs: Organizational Units - Manage Grants users the ability to assign Functions to jobs. This permission can be constrained by Standard OUs, Positions, Jobs, and Functions. Position Management
Jobs: Search Unit Grants users the ability to view Functions when assigning Functions to jobs. This permission can be constrained by Functions. Position Management
Organizational Units: Basic Information - Manage Grants users the ability to manage general information of standard organizational units and Functions. This permission can be constrained by Standard OUs and Functions. Position Management
Organizational Units: Basic Information - Search User Grants users the ability to set the owner on standard organizational units and Functions. This permission can be constrained by User’s Corporation​User’s Standard OUs, Custom OUs, Positions, Jobs, Functions,​ and User​Standard OUs. Position Management
Organizational Units: Organizational Units - View Grants users the ability to view standard organizational units and Functions, including full visibility of the hierarchy of the organizational unit. This permission can be constrained by Standard OUs and Functions. Position Management
Organizational Units: Parent Unit - Manage Grants users the ability to manage parent unit assignments of standard organizational units and Functions. This permission can be constrained by Standard OUs and Functions.​ Position Management
Organizational Units: Parent Unit - Search Parent Unit​ Grants users the ability to view standard organizational units and Functions when assigning the parent. This permission can be constrained by Standard OUs and Functions. Position Management
Organizational Units: Unit - Add Grants users the ability to add standard organizational units and Functions. This permission cannot be constrained. Position Management
Organizational Units: Unit - Delete Grants users the ability to delete standard organizational units and Functions. This permission can be constrained by Standard OUs and Functions. Position Management
Position Management - Manage Grants users the ability to access Position Management. This permission cannot be constrained. Position Management
Positions: Position - Add​ ​ ​Grants users the ability to add positions. This permission cannot be constrained. Position Management
Positions: Basic Information - Manage Grants users the ability to manage general information of positions.​ Position Management
Positions: Employee Assignments - Manage Grants users the ability to manage user assignments to positions.​This permission can be constrained by Standard OUs, Positions, Jobs, and Functions. Position Management
Positions: Employee Assignments - Search User Grants users the ability to view users when assigning them to positions. This permission can be constrained by User’s Corporation, User’s Standard OUs, Custom OUs, Positions, Jobs, and Functions​. Position Management
Positions: Job Assignments - Manage Permission that allows users to manage job assignments to positions. This permission can be constrained by Standard OUs, Positions, Jobs, and Functions. Position Management
Positions: Job Assignments - Search Job Grants users the ability to view jobs when assigning jobs to positions. This permission can be constrained by Standard OUs, Positions, Jobs, and Functions. Position Management
Positions: Organizational Units - Manage Grants users the ability to manage standard organizational units and Functions assignments to positions. This permission can be constrained by Standard OUs, Positions, Jobs, and Functions. Position Management
Positions: Position - Add Grants users the ability to add positions. This permission cannot be constrained. Position Management
Positions: Position - Delete Grants users the ability to delete positions. This permission can be constrained by Standard OUs, Positions, Jobs, and Functions. Position Management
Positions: Positions - View Grants users the ability to view positions. This permission can be constrained by Standard OUs, Positions, Jobs, and Functions. Position Management
Positions: Relationships - Manage Grants users the ability to manage parent position assignments to positions. This permission can be constrained by Standard OUs, Positions, Jobs, and Functions. Position Management
Position: Relationships - Search Parent Position​ Grants users the ability to view positions when assigning the parent. Position Management
Positions: Search Unit

Grants users the ability to view standard organizational units and Functions when assigning the parent.

 Position Management
PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Applicants: Send email from Manage Candidates

Grants the ability to send emails to all candidates the user has access to from Manage Candidates. This permission cannot be constrained.

Recruiting
PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Activate Required Training Requirements Preferences Grants ability to activate Required Training Requirements by organizational unit. This permission can be constrained by OU and User. When activated, these reasons are available to administrators when assigning training from Learning Assignment Tool (LAT). Learning - Administration
Assignment Tool - Edit Required Training TAG and reason Grants the administrator the ability to edit the Required Training reason and TAG of dynamic learning assignments via the Assignment Summary page for the assignment. This permission can be constrained by OU and User's OU. Learning - Administration
Assign Training with Constraints

This permission grants any Role, User, or Organizational Unit (standard and custom, including groups) the ability to assign training to other users. This permission, along with its constraints, seamlessly integrates with the existing Assign Training permission. Users with either the new permission or both will be redirected to a new interface and will use the constraints associated with the Assign Training with Constraints permission. This permission can be constrained by the following:

  • User's direct subordinates
  • User's subordinates
  • Organizational Units (including Groups) - Standard and Custom
  • Provider
  • Training Type
  • Training Item (specific training)

Multiple constraints on the permission between User/OU and LO are treated as AND constraints, whereas constraints between User/OU are treated as OR constraints.

 Learning - Administration
Online Class - Download Files Grants access to the download option in Course Console for administrators to download Online Class zip files. Learning - Administration
Remove Required Training Grants ability to remove required trainings if user has another training removal permission. This permission can be constrained by OU, User's OU, User's Corporation, User Self and Subordinates, User's Self, User's Direct Subordinates, and User. This is an administrator permission. Learning
Required Training Requirements Manage Grants ability to add and edit/update Requirements, which can then be made to appear or not appear at the organizational unit level to administrators when setting up Required Training Learning Assignments. This is an administrator permission. Learning - Administration
Roster - Revert Sessions Inside Curricula Grants the ability to revert instructor led training session rosters that are completed. This permission works in conjunction with Roster - Manage and Roster - View permissions and supports reverting sessions that are part of one or more curricula. This is an administrator permission. Learning - Administration
SF-182 Add Approver

Allows users to view and click on the +Add Approver on the SF-182 Training details page. This permission can be constrained by OU, User's OU, and User Self. This is an end user permission.

 Learning - Administration