Curricula Administration Search to Enhanced Search

Prior to this enhancement, the Curricula Administration used SQL-based Traditional Search to return results. SQL has a longer processing time for large data sets and is less scalable as data grows over time.

With this enhancement, Enhanced Search is enabled as the default search setting in Curricula Administration, which utilizes Enhanced Search to provide results based on relevance. It continues to support all filters in Curricula Administration, and no administrator action is required.

A preference is available so administrators can switch to Traditional Search (SQL). To access this preference, navigate to Menu > Admin > Tools > Learning > Learning Preferences > Curricula Preferences. Turn on the Enable Enhanced Search on Curricula Administration Search toggle to activate Enhanced Search.

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How Does this Enhancement Benefit My Organization?

  • Enhanced Search is a more performant, scalable, and results-driven way to power a search framework.
  • Administrators utilizing the Curricula Administration Search can search for training using Enhanced Search.

Considerations​

  • The current search results are sorted alphabetically. However, the Enhanced Search results are displayed by Relevance by default.
  • Enhanced Search prioritizes learning objects localized to the language you currently have set up as the display language.
  • In most cases, a newly created or updated learning object will be updated within Enhanced Search results within 15 minutes or less, with few exceptions.
    • The learning object was included as a part of a large data ingestion, or a large bulk update was completed. In this case, the time for the update to be made available within search results may depend on the amount or the size of the change.
    • The learning object was created or updated at the exact moment of an update to the data set. In this case, we expect the learning object to be available beyond the base 15-minute time frame.

Frequently Asked Questions (FAQs)

On other pages, such as the Course Catalog and Learning Search, the Enhanced Search searches across Title, Description, and Keywords. Enhanced Search only considers the Title when completing a search for the Curricula Administration Search.

Yes. Administrators can change the search framework from Enhanced Search to Traditional Search if they choose or if it is better for your portal. This can be done by navigating to Curricula Preferences and scrolling down to “Enable Enhanced Search on Curricula Administration Search.”

The best way to confirm if your portal has been updated will be to check the preference for your portal.

Yes. Enhanced Search and Traditional Search use different frameworks to produce search results. Therefore, search results may vary when using one framework versus another.

Implementation

This functionality is automatically enabled for all organizations using the Learning module.

The update may take up to 20 business days to be present after their respective release dates in the Stage and Production portals.

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Curricula Preferences Grants ability to configure Curricula Preferences, which grants the ability to allow or disallow the same learning object (LO) from being added to multiple recurring curricula. This permission cannot be constrained. This is an administrator permission. Learning - Administration
Curricula Admin - Manage

Grants ability to create new and edit/update existing curricula. This permission can be constrained by OU, User's OU, Provider, and User's LO Availability. This is an administrator permission.

Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Tip: Do not constrain this permission to your entire corporation; it can cause long page load times and timeout errors. Applying this constraint is functionally the same as leaving the permission unconstrained, but omitting this constraint does not cause the system to do the unnecessary constraint checks as in the former scenario.

Learning - Administration
Curriculum Admin - View

Grants view only access to curriculum details via Curriculum Administration screen. Does not include ability to view details of users enrolled in curricula. This permission can be constrained by Provider, OU, User's OU, and User's LO Availability.

Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Tip: Do not constrain this permission to your entire corporation; it can cause long page load times and timeout errors. Applying this constraint is functionally the same as leaving the permission unconstrained, but omitting this constraint does not cause the system to do the unnecessary constraint checks as in the former scenario.

Learning - Administration
Curriculum Owner Grants ability for those designated as owner of one or more existing curricula to make edits/updates to those curricula. This is an administrator permission. Learning - Administration
Curriculum Player Options Grants ability to enable Curriculum Player feature via the General step when creating or editing a curriculum. This permission cannot be constrained. This is an administrator permission. Learning - Administration
Enable Curricula Auto-Launch Option Grants ability to enable the curricula auto-launch feature via the Structure step when creating or editing a curriculum. This is an administrator permission. Learning - Administration