The indirect OU designation also allows external candidates to now be included in talent pools created by administrators and managers with OU constraints placed on the Talent Pools - Manage permission. Previously, external candidates could not be included in talent pools because they were not associated to an OU.
An organization is required by law to segment job applicants by region. By dynamically assigning applicants an indirect OU designation, applicants who apply for jobs in one region are visible or available for consideration in another region.
Janey applies to three jobs at Acme Co. in Texas: Engineering Manager in Dallas, Mechanical Engineer in Austin, and Pipeline Engineer in Houston. Upon applying, she inherits the following indirect OUs based on the job requisition's OU settings:
- Location Dallas
- Division Mechanical Engineering
- Position Pipeline Engineer
Acme recruiters who have the Recruiting: Search Candidates permission use the Search Candidates feature often to search for candidates for their job requisitions. Access to Janey is available to the following recruiters:
A Recruiting administrator for Acme Co. creates a talent pool for accounting related positions. The administrator has the Talent Pools - Manage permission with no constraints, which allows him to add internal candidates across the organization, as well as external candidates who have applied to any Acme Co. job requisition.
The administrator adds 10 internal and external candidates who are in or below the Germany (GE) Location OU, in or below the GE Accounting Position OU, and in or below the GE Accounting Division OU.
The administrator adds 10 internal and external candidates who are in or below the United States (US) location OU, in or below the US Accounting Position OU, and in or below the US Accounting Division OU.
When the administrator views the talent pool, all of the internal and external candidates are visible because the administrator has no constraints placed on the Talent Pools - Manage permission.
The administrator shares the pool with the US Recruiting Manager, Tim Smith. Tim Smith has permission to manage talent pools but is restricted to candidates in or below the US Accounting Position OU and in or below the US Accounting Division OU.
Tim views the talent pool and is able to view the 10 internal and external candidates who are in or below the US Accounting Position OU and in or below the US Accounting Division OU. Tim is not able to view the additional candidates, as they are outside of his permission constraints.
External applicants apply for requisitions via a career site or by being added manually by a recruiter or administrator. Regardless of the application method, external applicants are dynamically assigned the requisition's current OU values for division, position, and location.
Applying to Multiple Job Requisitions
Applicants inherit all OU values associates with the requisitions to which they apply. For example, if an applicant applies to three requisitions and each requisition has a different Location OU, the applicant is dynamically assigned all three Location OUs.
Transitioning from Candidate to Hired
Indirect OU Visibility
Indirect OUs associated with applicants are not visible in the system.
Indirect OUs associated with applicants are not reportable in the system.
Indirect OU Removal
Indirect OUs associated with applicants cannot be removed from the applicant.
Editing Requisition Level OUs
If the value in the Job Title, Division, or Location field for a requisition is changed after an applicant applies to the requisition, then the applicant inherits the new OU value. The previous OU value no longer applies to the applicant.