Transcript - Events and Sessions

When a user navigates to the Transcript page, the event appears with the Select Session option until a session is selected. However, when a session is selected, the event is no longer visible on the Transcript page. The session is still visible on the Transcript.

The event training details can be viewed by selecting the View Training Details option for the session and then clicking the event title.

  • If a user has completed multiple sessions for the same event, administrators and users can view all past sessions of an event on the event's Training Details page.
  • The event's Training Details page displays all previous sessions that are in a status of Completed in addition to any current sessions for the user. Click the session locator number to view the Training Details page for the corresponding session.

Only the training details for the latest session are available directly from the transcript. All previous sessions must be viewed by navigating to the event's Training Details page from the session's Training Details page.

Workflow

  1. A user requests or is assigned an event. The event appears on their transcript and the user can click the event title to open the event's Training Details page. The Select Session option is available.
  2. The user selects a session in the event. The event is replaced with the session information on the Transcript page. The user must click the event title inside the session's Training Details page to view the event's Training Details page.
  3. The user registers for an additional session in the same event. Both sessions that are requested appear on the user's transcript and both sessions are displayed on the event's Training Details page with the same event registration number (reg num).
  4. The user completes one of the sessions in the event. The completed session moves to the Completed training status. The session that is still in a Registered status is still in the Active training status and is associated with the next sequential event reg num. Each completed session is also listed in the Assignment History section.
    • The event reg num is dependent on the point in time that a session is moved to a status of Completed. This is independent of the session date and time. Thus, session dates and times may not be displayed in chronological order if they were not moved to a status of Completed in chronological order.
  5. The user withdraws from a session. That session is listed on the event's Training Details page associated with the latest event reg num available. If another session is completed, this session moves with any others to the next sequential event reg num. Users can update the status of this session at any time by re-requesting the same session.
  6. The user is denied from a session. That session is listed on the event's Training Details page associated with the latest event reg num available. If another session is completed, this session moves with any others to the next sequential event reg num.
  7. If the user is waitlisted for a session, the session is listed on the event's Training Details page associated with the latest event reg num available. If another session is completed, this session moves with any others to the next sequential event reg num.
  8. The user requests a session from within an event and completes it. The session is moved to the Completed training category and the event is no longer visible on the transcript. To view the event on the transcript, users must request it again or be assigned it again.
  9. The user requests or is directly assigned a session. The session appears on their transcript and is moved to the Completed training category upon completion. No instance of the associated event is present in the Active training category. If additional sessions associated with the event to which the session belonged are assigned or requested, they are assigned the next sequential event reg num.
    • If the session was directly registered and the event or another session associated with the same event was already on the user's transcript, this session is assigned the same event reg num as any other registered sessions or the next sequential event reg num if all other sessions associated with the same event are in the Completed training category.