When requesting external training, users can use the SF-182 request form if the functionality is available in the portal.
When SF-182 functionality is available in the portal, theoption on the Transcript page is changed to . Also, an SF-182 filter option is available in the Training Type drop-down at the top of the transcript. When this is selected and the Search icon is clicked, only external training that was requested using the SF-182 request form displays. The results also display in-progress SF-182 requests.
Note: The and options must be configured in SF-182 Preferences in order for the links to display on the Transcript page.
|PERMISSION NAME||PERMISSION DESCRIPTION||CATEGORY|
|SF-182 Administration||Grants ability to view SF-182 requests for populations of users (based on constraints), approve SF-182 forms at any step of the process, and view the link for managing SF-182 specific vendors for their organization. (Governmental clients). This is an administrator permission.||Limited Use/Obsolete|
|SF-182 Requests - Manage||
Grants ability to view SF-182 requests for a population of users based on constraints.
With the May '22 release, this permission can be constrained by User Self and Subordinates.
|User View “Add SF-182” link on Transcript||Grants ability to view the "Add SF-182 External Training" link to complete the form for requesting an external course (Governmental clients). This is an end user permission.||Limited Use/Obsolete|
When using the SF-182 form to request external training, there are four steps to completing the form:
To view instructions for completing the form, click the Note: The link only appears if instructions are created by the administrator. If the link does not appear, then an instructions document is not available.link in the upper-right corner of any step.
Required, Read-only, and Pre-configured Fields
Some fields may be required or read-only, depending on how the administrator has configured the form. In addition, some fields may already contain a default value that is configured by the administrator. Pre-configured fields may be editable or read-only, depending on how the administrator has configured the form. Note: An SF-182 request cannot be edited if the vendor is set to inactive.
Forms that are in progress can be saved and completed at a later time. Only the Course Title field is required in order to save the form. Click at the bottom of any step to save the form. The form appears on your transcript under the course title with a status of Not Submitted.
To return to an in-progress form, select the Note: An SF-182 request cannot be edited if the vendor is set to inactive. To delete an in-progress form, select the option on the Transcript page. This opens the Withdraw pop-up. Click to delete the form from your transcript.option on the Transcript page. This opens the form and allows you to continue completing it.
When the user submits the form, the external training is added to their transcript. The following is the workflow of the status process once a form is submitted:
Note: The Register Upon Approval option is configured in Default Approval Requirements (by Division) preferences.