Training Registration Details Report

This report displays user and training details for users registered for training in the system. The report displays user registration information in real-time and includes user standard and custom fields, training fields and session detail information.

To access the Training Registration Details report, go to Reports > Standard Reports. From the Training tab, click the Training Registration Details Reports link.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Training Registration Details Report Grants access to Training Registration Details Report, which displays the registration details for users and indicates whether a user still needs to take action on a training to register for it. This permission can be constrained by OU, Facility, Facilities Owned by User, Provider, Training Item, Training Type, User, User's Direct Reports, User's ILT Provider, User's LO Availability, User's OU, User's Self, User Self and Subordinates, and User's Subordinates. Reports - Training

Criteria

Filter Name Description
Date Criteria

Filter your results by date. Select the date range for the report from the drop-down list or enter specific dates in the From and To fields. Note: Date Criteria is always implemented using UTC (Coordinated Universal Time).

Registration Date Criteria: This date filter will filter transcript records based on the registration date of the training on the transcript.

Session Date Criteria: When a date range is specified, the report will display user transcript information for all sessions that contain parts within the date range.

Note: When the date filter is used it will ignore the rest of the filters.

User Criteria

Limit report output to the users matching the specified user criteria.

  • The report will only run within the defined constrains for the user running the report
  • This is the standard OU availability selection criteria drop-down. Choose from available OU types
  • Defaults: If no User Criteria are selected, then the report will run for the entire available population
Training Type Filter the report on a certain training type or select All for all training types.
Training Title Filter the report by a specific training title. Users will have the ability to filter the report by one or more training titles (up to 5). At least one training title must be provided when the Needs to Register option is selected.
Provider Filter the results for training from a specific training provider/vendor or select All for all training Providers/Vendors.
Session ID Filter the report by Session ID. The report will display user transcript information for any sessions that contain the value entered in the Session ID filter.
Locator Number Filter the report by Locator number. The report will display user transcript information for any sessions that contain the value entered in the Locator Number filter. Please note that an exact value needs to be entered in the filter.
User Status Select this option to include inactive users in the report.
Session Details

When selected, it will include the following columns in the report:

  • Session ID
  • Locator Number
  • Roster Comments
  • Session Part Start Date/Time (First Part)
  • Session Part End Date/Time (Last Part)
  • Session Part Time Zone
  • Facility ID
  • Facility Name
  • Facility City
  • Facility Region
  • Facility Country

Please note that Session Details will not be available if User Needs to Register is selected.
User needs to register

Field Type: Boolean - Yes/No

At least one Training Title and User Criteria must be selected if this option is selected

Any dates entered in the Date Criteria and Session Part Date Criteria filters will be ignored when this option is selected

The Training Status filter section will be hidden when this option is selected

When selected, a new column will appear in the report

When selected, all session registrations for a user for a given event will roll-up to one row and will be listed under the event. No session registrations will appear individually on the report.
Training Status Filter the report by Training Status. By default, all training statuses are selected. This filter will not be available when User Needs to Register is selected. users will have the ability to filter the report by selecting all or individual training status.
Include Organizational Units This will add OU columns to the report by OU type as per selection. By default, all OU types (Division, Location, and Position) are selected.
Include Custom Fields This will display custom fields in the order they are configured in the custom field administration page. Users will be able to select up to 12 custom fields at a time.

Output

The following information displays in the output columns:

  • Training Type - This column displays the training type
  • Training Title - This column displays the training title
  • Training Object ID - This column displays the learning object ID
  • User ID - This column displays the user ID
  • First Name - This column displays the user's first name
  • Last Name - This column displays the user's last name
  • Email - This column displays the user's email address
  • User Status - This column displays the user's status (Active/Inactive)
  • Last Hire Date - This column displays the last hire date for the user (MM/DD/YYYY)
  • Transcript Status - This column displays the transcript status for the training. It will be blank for Event training type when the User Needs to Register option is selected
  • Last Transcript Status Change Date ­- This column displays the last transcript status change date for the training. It will be blank for Event training type when the User Needs to Register option is selected.
  • Event Number - This column displays the Event Number for an event
  • Session ID - This column displays the Session ID when a session is included in the report. It will appear when Session Details option is checked off. The value will be blank if User Needs to Register is selected in the report criteria
  • Session Locator Number - This column displays the Locator Number when a session is included in the report. It will appear when Session Details option is checked off. The value will be blank if the User Needs to Register is selected in the report criteria
  • Registration Comments - This column displays the comments entered on the Session Roster when a session is included in the report. It will appear when Session Details option is checked off. The value will be blank if the User Needs to Register is selected in the report criteria
  • Session Start Date/Time (First Part) - This column displays the date and time for the first part of a session when a session is included in the report. It will appear when Session Details option is checked off. The value will be blank if the User Needs to Register is selected in the report criteria
  • Session End Date/Time (Last Part) - This column displays the date and time for the last part of a session when a session is included in the report. It will appear when the Session Details option is checked. The value will be blank if the User Needs to Register is selected in the report criteria
  • Session Time Zone - This column displays the time zone for used for the session parts when a session is included in the report. It will appear when the Session Details option is checked. The value will be blank if the User Needs to Register is selected in the report criteria. It will use the time zone of the first session part.
  • Facility Name - This column displays the facility name for a session when a session is included in the report. It will appear when the Session Details option is checked. The value will be blank if the User Needs to Register is selected in the report criteria. It will use the time zone of the first session part.
  • Facility City - This column displays the facility city for a session when a session is included in the report. It will appear when the Session Details option is checked. The value will be blank if User Needs to Register is selected in the report criteria. It will use the time zone of the first session part
  • Facility Country - This column displays the facility country for a session when a session is included in the report. It will appear when the Session Details option is checked. The value will be blank if the User Needs to Register option is selected in the report criteria. It will use the time zone of the first session part
  • [OU Name] - Will display the OU name for the OUs included in the OU type selected in the report criteria