Groups Criteria Report

The Groups Criteria Report enables organizations to report on the criteria defined for one or more groups in their portal. Note: Groups that do not have any criteria are not included in this report.

This report supports 100,000 rows of data. When the report exceeds 100,000 rows, the following occurs:

  • The report is created and has 100,000 user records.
  • In the Report Criteria section of the report output, Record Count = 100,000
  • In the Report Criteria section of the report output, Row Limit = Report exceeded 100,000 row limit and was truncated. Please change filters to limit results.

To access the Groups Criteria Report, go to Reports > Standard Reports. From the System tab, select the Groups Criteria Report link.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Groups Criteria Report Grants access to the Group Criteria Report, which enables organizations to retrieve the criteria defined for one or more groups in their portal. This permission cannot be constrained. Reports - System

Report Criteria

The following report filters are available:

Filter Name Description
Organizational Unit Select one or more groups to include in the report. Note: Groups that do not have any criteria are not included in this report.
Creation Date Select a date range for the report. The report will only include groups that were created within the selected date range. Date values are set in the time zone of the user running the report. When set, this filter works in conjunction with the Modification Date filter.
Modification Date Select a date range for the report. The report will only include groups that were modified within the selected date range. Date values are set in the time zone of the user running the report. When set, this filter works in conjunction with the Creation Date filter.
Group Status Select this option to include inactive groups in the report output.
Group Owner User ID Provide a user ID to only include groups that are owned by the corresponding user.

Report Output

The following details are included in the report output:

Column Name Description
Group ID This displays the ID of the group.
Group Name This displays the name of the group.
Group Status This displays the active status of the group.
Group Parent ID This displays the ID of the parent group.
Group Parent Name This displays the name of the parent group
Group Parent Status This displays the active status of the parent group.
Group Description This displays the description set for the group.
Group Criteria Type This displays the type of criteria that was set for the group (e.g., User, Standard Field, Custom Field, etc.).
Group Creator ID This displays the ID of the user who created the group.
Group Creator Username This displays the Username of the user who created the group.
Group Creator User Full Name This displays the full name of the user who created the group.
Group Creation Date This displays the date on which the group was created. Date fields are displayed in the time zone of the user running the report.
Group Owner User ID This displays the ID of the user who is set as the group owner.
Group Owner Username This displays the Username of the user who is set as the group owner.
Group Owner User Full Name This displays the full name of the user who is set as the group owner.
Group Last Modification Date This displays the date on which the group was last modified. Date fields are displayed in the time zone of the user running the report.
Group Last Modified by User ID This displays the ID of the user who last modified the group.
Group Last Modified by Username This displays the Username of the user who last modified the group.
Group Last Modified by User Full Name This displays the full name of the user who last modified the group.
Freeze Group Processing This displays whether the "Freeze Group Processing" option is enabled for the group. When this option is enabled for a group, the system does not add or remove any users based on the group criteria.
Operator This displays the operator associated with the group criteria, such as "Is or Below" or "Includes any of."
OU Title If the Group Criteria Type is set to an organizational unit, then this displays the title of the organizational unit used in the criterion. Otherwise, this field is blank.
OU ID If the Group Criteria Type is set to an organizational unit, then this displays the ID of the organizational unit used in the criterion. Otherwise, this field is blank.
OU Status If the Group Criteria Type is set to an organizational unit, then this displays the status of the organizational unit used in the criterion. Otherwise, this field is blank.
OU Type If the Group Criteria Type is set to an organizational unit, then this displays the type of the organizational unit used in the criterion. Otherwise, this field is blank.
User ID If the Group Criteria Type is set to a user, then this displays the ID of the user used in the criterion. Otherwise, this field is blank.
Username If the Group Criteria Type is set to a user, then this displays the Username of the user used in the criterion. Otherwise, this field is blank.
User Full Name If the Group Criteria Type is set to a user, then this displays the full name of the user used in the criterion. Otherwise, this field is blank.
User Status If the Group Criteria Type is set to a user, then this displays the status of the user used in the criterion. Otherwise, this field is blank.
Other Group Criteria If the Group Criteria Type is set to something other than an organizational unit or a user, then this displays the details of the criterion. Otherwise, this field is blank. Entries in this field will be pipe delimited.