Cost per Hire Report

The Cost per Hire report enables you to report on the various costs associated with hiring for a requisition. The results of the report can be used to gauge the effectiveness of the recruiting management process. The report provides details about costs that are tracked manually by recruiters and automatically by the system.

A human resources manager is tasked with determining why the IT department's overall referral costs are lower than any other department, despite the fact that their referral bonuses are the highest in the company. He runs a Cost per Hire report and sees that all of the IT department's referral fees are internal costs because all hires within the past six months have been internal referrals. The department's internal referral costs are 70% lower than the process of hiring externally, which the report indicates is the general practice of all other departments. He proposes a cross-functional project designed to increase internal referrals and reduce overall hiring costs.

To access the Cost per Hire report, go to Standard Reports > Recruitment.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Cost per Hire Report Grants access to the Cost per Hire report, which displays the costs tracked for recruiting. This permission cannot be constrained. Reports - Recruiting

Criteria

Feature Description
Date Criteria Select the date range for the report from the drop-down list or enter specific dates in the From and To fields.
Date Based On

You must select one of the following options to define how the date range criteria is determined:

  • Date Incurred - Select this option to base the date on the value in the Date Incurred field for the cost.
  • Date Modified - Select this option to base the date on the date on which the cost was most recently modified.
Advanced Criteria

Limit report output to the following:

  • Requisition Owner - Select requisition owners from standard OUs.
  • Division - Use the default value of "All" or select one or more Division OUs.
  • Location - Use the default value of "All" or select one or more Location OUs.
  • Job Title - Use the default value of "All" or select one or more Position OUs. Note: The job title criterion does not use the display job title defined on the requisition.
  • Requisition ID - Enter the requisition ID, which can be found on the Manage Job Requisitions page. Only one ID can be used, and the ID must match exactly. Note: Entering a Requisition ID supersedes all other criteria.

Multiple values can be selected for each criterion except Requisition ID. The report only runs within the defined constraints for the user running the report. If the user's permission to run the report is not constrained, at least one criterion must be selected. If the user's permission to run the report has at least one constraint and no criterion is selected, the report is run for all available advanced criteria.
Display Options

Select one of the following display options:

  • Cost per Hire - Select this option to display the requisition and applicant level costs.
  • Applicant Cost Details - Select this option to display the applicant cost details.
Display Options - Include the following cost fields

The cost fields that display are the default cost fields, as well as the custom cost fields created by the administrator in Cost Field Management. See Cost Field Management.

All boxes are checked by default, and the section is expanded by default. On the report output, each criterion appears in a separate column.
Display Options - Include the following classifications

Select one or both of the following cost field classifications:

  • External - Select this option to include cost fields that are classified as "External" in Cost Field Management.
  • Internal - Select this option to include cost fields that are classified as "Internal" in Cost Field Management.

Both boxes are checked by default, and the section is expanded by default.
Report Title Enter a title for the report. If no title is entered, the report title defaults to the report name. The title appears on both the report output and in the Processed Reports list.

When the Process Report link is clicked, the report is run based on the selected criteria. The report output is stored in the Processed Reports table.

The administrator can choose the following actions and options for each report in the Processed Report table:

  • Click the Excel icon to generate an Excel output of the report.
  • Click the Refresh icon to refresh the report results.
  • Click the View Details to view the filter criteria for the report.
  • Click the Delete icon to delete the report.

Output - Cost per Hire

In the Cost per Hire display output, all costs are grouped by currency and display in alphabetical order by job title. For requisitions that have costs in more than one currency due to currency inconsistencies, the requisition appears in all applicable currencies.

At the top of the report, all currencies that appear in the output display in a list below the Currency field. To the right of the Currency field, the Cost Per Hire field displays the sum of all of the costs for each currency. The sum is calculated by adding the requisition level costs and the applicant level costs.

The report criteria display below the report details. All criteria defined for the report display, as well as the user who generated the report and the date on which the report was generated.

The following information appears in the output:

  • Job Title - This column displays the title of the requisition.
  • Requisition ID - This column displays the ID of the requisition.
  • Owner - This column displays the owner of the requisition.
  • Division - This column displays the division of the requisition.
  • Location - This column displays the location of the requisition.
  • # Openings - This column displays the total number of openings defined for the requisition.
  • # Hires - This column displays the total number of hired candidates for the requisition.
  • # Total Submissions - This column displays the total number of submissions for the requisition.
  • # Applicants - This column displays the total number of applicants for the requisition.
  • Default Currency -This column displays the currency defined for the requisition.
  • [Custom Cost Fields] - If custom cost fields are included in the report output, each cost field displays as a separate column.
  • Total - This column displays the total of all the cost fields included in the report output.
  • Number of Hires in Period - This field displays the number of candidates moved to a Hired status within the dates defined for the report.

Output - Applicant Cost Details

With this display output, all costs are grouped by currency and display in alphabetical order by applicant last name. For applicants who have incurred costs in multiple currencies, the applicants appear in each applicable currency group.

The report criteria display below the report details. All criteria defined for the report display, as well as the user who generated the report and the date on which it was generated.

The following information appears in the output:

  • Applicant Last Name - This column displays the applicant's last name.
  • Applicant First Name - This column displays the applicant's first name.
  • Requisition - This column displays the title of the requisition to which the applicant applied.
  • Requisition ID - This column displays the ID of the requisition.
  • Candidate Status - This column displays the status of the candidate for the requisition.
  • [Custom Cost Fields] - If custom cost fields are included in the report output, each cost field displays as a separate column. Note: If requisition level costs are included in the report, then the value of the requisition level costs is zero for all applicants.
  • Total - This column displays the total cost for all of the monetary cost fields in a given row.