Report Types

Note: Reporting 2.0 is currently in the Early Adopter development stage.

Report types (formerly called "data maps") let you create reports based on the report types that are available through the existing Custom Report Builder in Analytics. This is an intelligent feature that lets you start building reports without picking a category. As you build, the system narrows down the choices of report types available. For most reports, you will not need to choose a report type because the fields you have included in the report only have one associated report type that matches a Custom Report category.

When a report type is available for your report based on the fields you have added, you will be prompted to choose one. For example, if you add fields that apply to more than one Custom Report category (e.g., User Full Name and Training Title apply to both Certification and Transcript reports), then you are prompted to choose the report type when you click the Preview tab or the Save button for the first time.

Report Type Visibility Is Permission-Based

Users only see a report type when they have the permission to view at least one of its sections. For example, a user with permissions for Reporting, Learning, and Training will be able to view fields for Assignment, Certification, and Training, but they will not be able to view fields for Compensation or Performance, etc.

Regardless of which report type the user chooses, users will only see field columns based on their permissions.

Report Type Workflow

  1. Add fields to the report.
  2. Click the Preview tab, or click the Save or the Refresh button.
  3. A report type pop-up opens asking which type of report are you building.
  4. Select a report type from the drop-down. The options display in alphanumeric order.
  5. Click Apply.

Once you click Apply, the report type is applied. The report type will update the list of fields that are available in the Data panel so that the only fields that appear are the fields that are relevant to that report type (e.g., only the columns that are available for a Certification Custom Report).

The type of report will appear on the Builder and Preview tabs, as well as on the Report Viewer.

Note: Users with "Can View" and "Edit" ability as well as Reporting - Manage permissions can change the report type when accessing the report.

Reset Report

Once you set the report type, you can choose to reset the report. Resetting the report deselects the current report type and re-populates the list of fields to choose from on the left based on fields already selected for use in the report. A new report type can then be selected based on the new field choices that are made.

Click Reset to reset the report. The list of fields in the Data panel will update to display all fields. The fields and filters you have added to the report will not be lost.

Copy Report

When copying a report that has a report type defined, the report type is copied. Users can remove the report type by clicking Reset so that a different report type can be selected.