Recruiting Permissions

The following permissions relate to the Recruiting functionality and appear under the Recruitment category in Security Administration:

Permissions

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Agency Portal Grants access to manage the Agency Portal page. This permission cannot be constrained. Recruiting
Applicant and Application Custom Fields – Edit Values Grants ability to edit Applicant custom field values on the Custom Fields tab of the Applicant Profile Snapshot page. Grants ability to edit the Application custom field values on the Summary tab of the Applicant Profile page. This permission cannot be constrained. This is an administrator permission. Recruiting Administration
Applicant Compliance Report Grants access to the Applicant Compliance Report, which tracks applicants' self-reported responses to disability, gender, race, ethnicity, and EEO questions. Reports - Recruiting
Applicant Flags Preferences - Manage Grants ability to access and manage Applicant Flags Preferences. This permission cannot be constrained. Recruiting Administration
Applicants: Access Sensitive Statuses Grants ability to access the applicant statuses that are configured as sensitive. Recruiting
Applicants: Ad Hoc Anonymization Grants ability to anonymize an external candidate from their Applicant Profile. Administrators and recruiters must also have permission to access the applicant's profile. This permission cannot be constrained. Recruiting
Applicants: Add to Talent Pool Grants ability to add applicants to talent pools. Recruiting
Applicants: Add/Move to Requisition

Grants ability to add or move applicants to requisitions the applicant did not apply for. This permission can be constrained by OU, User's OU, and Grade.

Recruiting
Applicants: Assign Assessment Integration

Grants access to manage assessment integrations from the Applicant Profile page. This applies to assessments that have been configured in the integration center. This permission cannot be constrained. This permission is only available for portals that have an active assessments integration.

This is the highest level of permission for this functionality. In addition to being able to assign assessments, users with this permission will be able to view the assessment status and assessment details.

Recruiting
Applicants: Assign Competency Assessment Grants ability to assign competency assessments to candidates. Recruiting
Applicants: Assign SHL Assessments Grants ability to assign SHL assessments to applicants from the Manage Applicants and Applicant Profile pages. This permission cannot be constrained. Recruiting
Applicants: Assign Training Grants ability to assign training to candidates. Recruiting
Applicants: Assign Video Interview Integration Allows user to assign video interview integrations from Manage Candidates. This permission cannot be constrained. Recruiting
Applicants: Comments - Manage

Grants ability to view and manage comments for applicants.

This permission also defines whether comments posted when an interviewer submits an interview recommendation are posted to the Comments section on the Applicant Profile tab. Note: Interview recommendation comments for interviewers who have this permission display on the Applicant Profile tab. For interviewers who do not have this permission, the comments do not display on the Applicant Profile tab.

Recruiting
Applicants: Comments - View Grants ability to view comments for applicants. Recruiting
Applicants: Compare Candidates Grants ability to compare candidates against each other Recruiting
Applicants: Edit Contact Details Grants ability to edit the applicant details, including the name, phone, address, and photo on the Applicant Profile page. This permission cannot be constrained. Recruiting
Applicants: Edit Matching Criteria Grants ability to edit the Position Criteria section on the New Submissions page in Manage Job Requisitions used to evaluate new submissions. Recruiting
Applicants: Manage Flags Grants ability to add and remove applicant (user) and application flags. This permission also grants ability to use applicant flags in Search Candidates. This permission cannot be constrained. Recruiting
Applicants: Manage Hired Applicants Grants ability to access and manage Manage Hired Applicants and also access the Users page and the Add/Edit User page via the Manage Hired Applicants page. This permission can be constrained by OU. This is an administrator permission. Recruiting
Applicants: Manage HireRight Background Checks Grants access to manage HireRight background checks from the Applicant Profile page. This permission cannot be constrained. Recruiting
Applicants: Manage Interviews Grants ability to manage and schedule interviews for applicants. This permission cannot be constrained. Recruiting
Applicants: Onboarding Notifications - Manage Grants ability to send Onboarding Notification for all applicants in the Hired status. This permission cannot be constrained. Recruiting
Applicant Sources - Manage Grants ability to access and manage the Applicant Sources page. This permission cannot be constrained. Recruiting Administration
Applicants: Ratings - Manage Grants ability to view and manage ratings for applicants. Recruiting
Applicants: Ratings - View Grants ability to view ratings for applicants. Recruiting
Applicants: Reset Candidate Password Grants ability to change a candidate's password. This permission controls the ability to see the Reset Candidate Password option in the Options drop-down on the Applicant Profile page. The option is only visible to users with this permission. This permission cannot be constrained. Recruiting
Applicants: Send Customizable Email Grants access to create and send adhoc emails to applicants (both individual and batch emails to group of applicants). The link Send Customizable Email from the Summary tab (within the Applicant Profile) and from the drop-down Action menu (within the Manage Applicants page) is available for users with this permission. This permission cannot be constrained. Recruiting
Applicants: Send Email Grants ability to send email to candidates. Recruiting
Applicants: View Assessment Integration Status

Allows user to view the assessment integration check status on the Applications tab of the Applicant Profile page. The user cannot view the link to the detailed report of the assessment. This permission cannot be constrained. This permission is only available for portals that have an active assessments integration.

This is the lowest level of permission for this functionality. Users with this permission can only view the assessment status; they cannot assign assessments or view assessment details.

Recruiting
Applicants: View Assessment Integration Status and Details Link

Allows user to view the assessment integration status and view link to access the assessment report from the Applications tab of the Applicant Profile page and from the associated column on the Manage Applicants page. This permission cannot be constrained. This permission is only available for portals that have an active assessments integration.

This is the second highest level of permission for this functionality. Users with this permission will be able to view the assessment status and assessment details but will not be able to assign assessments.

Recruiting
Applicants: Status Change Grants ability to change applicant status for any applicant to whom the user already has access. This permission cannot be constrained. Recruiting
Applicant Status Bank - Manage Grants ability to access and manage Applicant Status Bank. Recruiting Administration
Applicants: View Compliance Question Response Grants ability to view compliance question responses from applicants. Recruiting
Applicants: View Email Tab Grants access to view the Email tab within the Applicant Profile page and all of its content. This permission cannot be constrained. Recruiting
Applicants: View SHL Assessment Results Grants applicants the ability to view assessment results. This permission cannot be constrained. This is an end user permission. Recruiting
Applicants: View Video Interview Integration Status and Details Link Allows user to view the video interview integration status and details link to access the video interview. This permission cannot be constrained. Recruiting
Applicants: Un-hide Hidden Contact Info Grants access to un-hide hidden contact information on the Applicant Profile page. This permission cannot be constrained. Recruiting
Applications by Source and Status Report Grants access to the Applications by Source and Status report, which displays source data for all applications. Reports - Recruiting
Application Custom Fields – Manage Grants ability to create and edit custom fields used for Applicant and Application. This permission also grants access to the Applicant Custom Fields and Application Custom Fields sections of the Requisition and Applicant Preferences page. This permission cannot be constrained. This is an administrator permission. Recruiting Administration
Application Workflow Template - Manage Grants ability to access and manage Application Workflow Templates. This permission can be constrained by OU and User’s OU. This is an administrator permission. Recruiting Administration
Application Workflow Template - View Grants ability to access and view Application Workflow Templates. Recruiting Administration
Career Site - Manage Grants ability to access and manage Career Site Management. This permission can be constrained by OU and User's OU. This is an administrator permission. Recruiting Administration
Career Site - View Grants ability to access and view Career Site Management. This permission can be constrained by OU and User's OU. This is an administrator permission. Recruiting Administration
Compliance Enablement Preferences - Manage Grants ability to access and manage Compliance Enablement Preferences. This permission can be constrained by OU and User's OU. This is an administrator permission. Recruiting Administration
Compliance Question - Manage Grants ability to access and manage Compliance Question Bank. This permission cannot be constrained. This is an administrator permission. Recruiting Administration
Config: Cost Field Management - Manage Grants ability to access and manage the Cost Field Management page. This permission cannot be constrained. This is an administrator permission. Recruiting Administration
Cost per Hire Report Grants access to the Cost per Hire report, which displays the costs tracked for recruiting. This permission cannot be constrained. Reports - Recruiting
CRM Integration - Manage Grants ability to manage Recruitment Marketing actions on the Manage Requisitions page. This permission cannot be constrained. This is an administrator permission. Recruiting Administration
Custom Recruiting Report - Access Historical Status Section Grants ability to view and access fields from the Historical Status section of Custom Recruiting reports. This permission can be constrained by Division, Position, and Location. Reports - Analytics
Custom Recruiting Report - Create Grants ability to create and edit Custom Recruiting reports. This permission can be constrained by Division, Position, Location, and User's Direct Subordinates. Reports - Analytics
Custom Recruiting Report - View Grants ability to view results of Custom Recruiting reports created by self or shared by others. This permission can be constrained by Division, Position, Location, and User's Direct Subordinates. Reports - Analytics
Default Requisition Template – Manage Grants access to manage Default Requisition Template Preferences. This permission can be constrained by OU and User's OU. This is an administrator permission. Recruiting Administration
Hires By Source Report Grants access to the Hires by Source report, which tracks the sources through which new hires applied for a requisition. Reports - Recruiting
Hiring Dashboard: Manage

Grants the ability to access the Hiring Dashboard. Access to the Hiring Dashboard is dynamically assigned when the user is a Requisition Owner or Applicant Reviewer (including Hiring Manager).

This permission is only assigned to the Hiring Manager/Applicant Reviewer when there is a qualified candidate for the requisition. A qualified candidate is any candidate that is past the New Submission stage. Until that point, the Hiring Dashboard will not be visible to recruiters who are dynamically assigned this permission who do not already have access to the Hiring Dashboard through another requisition.

Recruiting
Hiring Dashboard: View Other Dashboards Grants the ability to view other users' dashboards. While viewing another user's dashboard, no actions can be taken on behalf of the dashboard owner. User also needs access to their own Hiring Dashboard before accessing other dashboards using this permission. This permission can be constrained by OU, User's OU, User, and User's Subordinates. Recruiting
Internal Career Site Enables users to view the internal career site. Assigned by default to the default security role, System Administrator, Cornerstone Administrator, and the Recruiting Administrator. Recruiting
Interview Events - Manage

Grants access to create and edit interview events and sessions regardless of owner. The menu selection "Interview Events & Sessions" from the Recruit drop-down is available for users with this permission. This permission cannot be constrained. This is an administrator permission.

Note: Any administrator with this permission has access to all interview events, regardless of the organizational unit(s) to which they belong.

Recruiting Administration
Interview Guide – Manage Grants ability to access and manage Interview Guide Management. This permission can be constrained by User. This is an administrator permission. Recruiting Administration
Interview Management Preferences – Manage Grants ability to access and manage Interview Management Preferences. This permission can be constrained by OU and User's OU. This is an administrator permission. Recruiting Administration
Localization: Default language Grants access to change the default languages for a job requisition. This permission cannot be constrained. Recruiting
Manage Internal Career Site Preferences Grants access to set preferences for the Internal Career Site. Assigned by default to the System Administrator, Cornerstone Administrator, and the Recruiting Administrator. This is an administrator permission. Recruiting
Offer: Edit Letter Content Grants ability to access and manage the Offer Letter step when creating or editing a job requisition. Grants ability to edit the offer letter content and settings on the Applicant Profile page. To manage offer letter content on a job requisition, this permission must be used in conjunction with the Requisition: Manage permission. To manage offer letter content on the Applicant Profile page, this permission must be used in conjunction with the Offer: Manage Offers permission. This permission cannot be constrained. Recruiting
Offer: Manage Offers

Grants ability to manage all functionality available in the Offer Letter Management table of an applicant's profile, as well as view offer letters on the Documents tab of the Applicant Profile page. This permission must be used in conjunction with the Requisition: Manage or Requisition: Owner permission. This permission cannot be constrained.

Note: Users must also be assigned the Offer: Edit Letter Content permission in order to edit offer letters that are generated from a template.

Note: Users must also be assigned the Offer: Select Letter Template permission to change the template that is used when generating offer letters.

Note: Users must also be assigned the Applicants: Access Sensitive Statuses permission to access offer letters that are defined as sensitive.

Recruiting
Offer Letter Custom Fields – Manage Grants access to manage Offer Letter custom fields within Custom Field Administration. This permission cannot be constrained. This is an administrator permission. Recruiting Administration
Offer Letter Preferences - Manage Grants ability to access and manage Offer Letter Preferences. This permission cannot be constrained. This is an administrator permission. Recruiting Administration
Offer Letter Template Management - Manage Grants ability to access and manage Offer Letter Template Management. This permission can be constrained by OU and User's OU. Creator constraints apply. This is an administrator permission. Recruiting Administration
Offer Letter Template Management - View Grants ability to access and view Offer Letter Template Management. This permission can be constrained by OU and User's OU. Creator constraints apply. This is an administrator permission. Recruiting Administration
Offer: Select Letter Template Grants ability to select, edit, and modify the offer letter template that is used when generating an offer letter on the Applicant Profile page. This permission must be used in conjunction with the Offer: Manage Offers permission. Users that do not also have the Offer: Manage Offers permission cannot change the template used when generating offer letters. This permission can be constrained by OU and User's OU. Creator constraints apply. Recruiting
Preboarding Organizational Units - Manage Grants ability to access and manage Preboarding OU Configurations. This permission cannot be constrained. This is an administrator permission. Employee Onboarding - Administration
Pre-Screening Question Bank - Manage Grants ability to access and manage Pre-Screening Question Bank. Recruiting Administration
Recruiter: Share Saved Searches Allows users to view and manage the Availability column on the Saved Searches Page. This permission can be constrained by OU and User's OU. Recruiting
Recruiting Agencies - Manage Grants ability to manage the Manage Recruiting Agencies page. This is an administrator permission. This permission cannot be constrained. Recruiting Administration
Recruiting Feature Activation Preferences - Manage Grants ability to access and manage Feature Activation Preferences in Recruiting. This permission cannot be constrained. This is an administrator permission. Recruiting
Recruiting Forms - Assign Grants access to assign forms in Recruiting. This permission cannot be constrained. Recruiting
Recruiting General Preferences - Manage Grants ability to access and manage Recruitment General Preferences. Recruiting Administration
Recruiting Integrations - Manage Grants ability to access and manage the Recruiting Integrations Preferences page. This is an administrator permission. This permission cannot be constrained. Recruiting Administration
Recruiting Manager Dashboard Grants access to the Recruiting Manager Dashboard page. This permission cannot be constrained. Recruiting
Recruiting: Search Candidates Grants ability to access Candidate Search page for recruiting, which enables searching for internal candidates and external candidates who have applied for open positions. This permission also enables the Invite to Apply action item to appear in the Actions drop-down on the Search Candidates - Search Results page. This permission can be constrained by OU and User's OU. Recruiting Administration
Referral Preferences - Manage Grants ability to access and manage Referral Preferences. In addition, this permission enables administrators to view and access the Referrals widget in Welcome Page Preferences and Manage Custom Pages. Recruiting Administration
Referral Statistics Report Grants access to Referral Statistics report, which displays summary or detailed information on referrals by users and whether a bonus is owed on referrals. Reports - Recruiting
Request Candidate Feedback Search This permission can be constrained and is connected to the user OU service. This permission cannot be constrained. Recruiting
Request Reference Letter

Grants access to request references from an applicant and assign a reference letter form in Manage Applicants. This permission cannot be constrained.

Recruiting
Requisition: Edit Applicant Review Grants ability to edit the Applicant Review tab of the Edit Requisition page. This permission cannot be constrained. Recruiting
Requisition: Edit Application Workflow Grants ability to access and create the application workflow for job requisitions. This applies to external, internal, and recruiting agency submissions. For users without this permission, the Application Workflow tab only allows removal of items that are included in the application workflow that is used for the requisition. This permission cannot be constrained. Recruiting Administration
Requisition: Edit Approvals Grants ability to edit the requisition approval section for requisitions. Recruiting
Requisition: Edit Attachments Grants ability to add and delete attachments to requisitions and requisition templates. This permission cannot be constrained. Note: This permission does not grant access to remove attachments on the Applicant Profile page that are submitted by the applicant. Recruiting
Requisition: Edit Cost Details Grants ability to add and edit costs on the Cost Details tab of the Requisition Snapshot page. This permission must be used in conjunction with the Requisition: Manage permission or the dynamically assigned Requisition: Owner permission. This permission cannot be constrained. Recruiting
Requisition Details Report Grants access to the Requisition Details report, which displays details of requisitions in the portal. This permission cannot be constrained. Reports - Recruiting
Requisition: Edit Description Grants ability to edit the internal and external descriptions for requisitions. This permission cannot be constrained. This permission must be used in conjunction with the Requisition: Manage permission. Note: For requisition owners and managers who do not have this permission, when editing a job requisition, the requisition description section is read-only. Recruiting
Requisition: Edit Interviewers Grants ability to edit the requisition interviewers section for requisitions. Users with this permission can also edit the interviewers for Interview status types from the Applicant Profile page. This permission can be constrained by OU. Note: If OU constraints are applied, then the only users who recruiters can add as interviewers are the users who they can view based on the OU constraints. Recruiting
Requisition: Edit Job Ad Grants ability to edit the Job Ad tab of the Edit Requisition page. This permission cannot be constrained. Recruiting
Requisition: Edit Owners Grants ability to edit the owners section for requisitions. This permission can be constrained by OU and User's OU. Recruiting
Requisition: Edit Postings Grants ability to edit the Job Postings page for a ob requisition. In addition, this permission enables users to store user-level credentialing information for job board aggregation partners on Edge. This permission cannot be constrained. Recruiting
Requisition: Edit Qualifications Grants ability to edit the minimum and ideal qualifications for requisitions. This permission cannot be constrained. This permission must be used in conjunction with the Requisition: Manage permission. Note: For requisition owners and managers who do not have this permission, when editing a job requisition, the requisition description section is read-only. Recruiting
Requisition: Edit Reviewers Grants ability to edit the requisition reviewers section for requisitions. This permission can be constrained by OU. Recruiting
Requisition: Localization Delete Grants access to delete languages for a requisition. This permission cannot be constrained. Recruiting
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition Preferences - Manage

Grants ability to access and manage Requisition Preferences. This permission cannot be constrained.

Note: Users with the Requisition: Manage permission will not be affected by Field Level Access settings.

Recruiting Administration
Requisition Request Preferences - Manage Grants ability to edit the Requisition Requests Preferences page. This permission cannot be constrained. Recruiting Administration
Requisition Request: Select Users Grants ability to select requisition owners, reviewers, and interviewers when creating requisition requests. This permission can be constrained by OU and User's OU. The constraints define which users are available when selecting users for requisition requests. Recruiting
Requisition: Select Recruiting Agency Grants access to manage the Agency Postings workspace on the Requisition - External Postings page. This permission cannot be constrained. Recruiting
Requisition: Submit Request Grants ability to create requisition requests. This permission can be constrained by OU and User's OU. Recruiting
Saved Applicant Searches Report Grants access to the Saved Applicant Searches report, which displays saved applicant search details. Reports - Recruiting
Requisition Template – Application Workflow Template - Manage Grants ability to set and edit Application Workflow Templates when editing Requisition Templates. This permission can be constrained by OU and User’s OU. This is an administrator permission. Recruiting Administration
Requisition Template - Manage Grants ability to access and view Requisition Templates. This permission cannot be constrained. This is an administrator permission. Recruiting Administration
Requisition Template – Offer Letter Template - Manage Grants ability to access and manage the Offer Letter step when creating or editing a job requisition template. This permission must be used in conjunction with the Requisition Template - Manage permission. Creator constraints apply; administrators with this permission can only access offer letter templates that are available to them based on the creator constraint. This is an administrator permission. Note: For administrators that do not have this permission, the Offer Letter step is read-only when creating or editing a job requisition template. Recruiting Administration
Requisition Template - View Grants ability to access and view Requisition Templates. This is an administrator permission. Recruiting Administration
Requisition: View/Edit Salary Range Grants ability to view and edit the salary range on a requisition and also grants visibility to the COMPENSATION.RANGE, JOB.COMPENSATION.RANGE.MAX, and JOB.COMPENSATION.RANGE.MIN tags within the Recruiting functionality. This permission cannot be constrained. Recruiting
Scheduled Interviews Report Grants access to the Scheduled Interviews report, which displays scheduled interviews by date, interviewer, location or applicant. This permission cannot be constrained. Reports - Recruiting
Selection Custom Reports Grants the user Custom Reports access to applicant scores from the Cornerstone Selection module for custom Recruiting reports. This permission cannot be constrained. Recruiting
View Private Comments

Grants ability to read all advance/do not advance feedback when reviewing candidates in Manage Candidates.

Recruiting