Manage Hired Applicants - Add/Edit User

From the Add/Edit User page in Manage Hired Applicants, you can create user records for new hires and update existing user records for internal hires. All existing and pre-populated fields are editable.

To access the Add/Edit User page, click Create, Update, or Edit in the applicants table on the Manage Hired Applicants page.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Applicants: Manage Hired Applicants Grants ability to access and manage Manage Hired Applicants and also access the Users page and the Add/Edit User page via the Manage Hired Applicants page. This permission can be constrained by OU. This is an administrator permission. Recruiting

Note: If you only have permission to manage hired applicants, then you can only create and access user records for new hires that fall within your permission constraints. Further, you cannot search for other user records on the Users page. If you have permission to edit user records, then the constraints of that permission override the constraints of the permission to manage hired applicants.

Create User Record

When creating a user record for an external candidate that is in a Hired status, all applicable fields on the Add User page are pre-populated from the candidate's application. For detailed information about each field on the user record, see the User Record page in Online Help.

Update User Record

When updating a user record for an internal candidate, all fields are unchanged from the existing employee's user record except for the following fields:

  • Manager - This field displays the most recently saved hiring manager as defined on the candidate's offer letter. If no offer letter exists for the candidate, then the field displays the hiring manager defined on the job requisition for which the candidate was hired.
  • Division - This field displays the most recently saved division as defined on the candidate's offer letter. If no offer letter exists for the candidate, then the field displays the division defined on the job requisition for which the candidate was hired.
  • Position - This field displays the position defined on the job requisition for which the candidate was hired.
  • Location - This field displays the most recently saved location as defined on the candidate's offer letter. If no offer letter exists for the candidate, then the field displays the location defined on the job requisition for which the candidate was hired.

Save or Cancel

Once all fields are completed, click Save. This creates the user record for external candidates and updates the user record for internal candidates. Clicking Save also replaces the Create/Update button in the Employee Info column on the Manage Hired Applicants page with "Done." Click Cancel to return to the Manage Hired Applicants page without saving any changes.

Note: External candidates for whom a user record is created can still access their candidate profile using their original login credentials.