ILT Preferences by Division

ILT Preferences by division allow administrators to set settings for Instructor Led Training. Some ILT preference settings are set only at the top node division and others can be set for each individual division.

To configure ILT Preferences, go to Admin > Tools> Learning > Learning Preferences > ILT Preferences. Select the division for which you are configuring preferences. ILT Preferences is comprised of two tabs:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
ILT Preferences - Manage Grants ability to configure a variety of default settings that apply to new instructor led training events and sessions. This permission can be constrained by OU and User's OU. This is an administrator permission. Learning - Administration

ILT Preferences Propagation

  • Please see the Propagation chart below to track how ILT Preferences are propagated to the subordinate OUs, and events & sessions.

    • = Setting can be overridden = Setting cannot be overridden

The following fields will only appear on the ILT Preferences page for a subordinate OU if these options were specified as allowed on the ILT Preferences page for the corporate OU. The default settings for these fields are also specified on the Corporate ILT Preferences page:

    • Allow instructors to create events with advanced registration
    • Allow instructors to create events with waitlists
      • The Grant Waitlist Opening radio button under the Auto-Management checkbox will only appear if the Allow option to grant opening to all waitlisted users at once for first come first served registration box was checked on the Corporate ILT Preferences page.
      • If this radio button does not appear, openings will always be granted one at a time to the person at the top of the waitlist.
    • Allow waitlist deadlines - You can set the default period of time that waitlisted users have to register for the session. A default number for each box can be configured at the event level.

      • Time students have to register - Set the number of days and hours waitlisted users have to register.

      • Waitlist expires XX days and XX hours before session start date - Set when the waitlist expires in relation to the session start date.

    • Allow managers and administrator to perform enrollment substitutions

The following fields will only appear on the Session Defaults page or the Session Details page, if these options were specified as allowed on the ILT Preferences page, for the session scheduler's organizational unit. If these options were not selected, then users within that organizational unit will not see these fields when they are creating events or sessions. The default settings for these fields are also specified on the ILT Preferences page:

    • Advanced Registration
    • Cost per Session
      • This field is either on or off for the entire corporation. The option appears on the Corporate ILT Preferences page.
      • The cost types that appear in the Select Cost Type drop-down are specified on the Corporate ILT Preferences page.
    • Enrollment Restrictions
    • Waitlists
      • The radio button under the Auto-Management box will not appear if the Allow option to grant opening to all waitlisted users at once for first come first served registration box was not checked on the ILT Preferences page.
      • If this radio button does not appear, openings will always be granted one at a time to the person at the top of the waitlist.
    • Waitlist Deadlines
  • The Apply these settings to events created in the past checkbox on the ILT Preferences page only applies to Events, not Sessions.
  • Sessions always inherit the fields from the Event, so a new session created will always have all the fields that the event has, regardless of whether they are selected.
    • Sessions created in the past may have settings different from their event if the ILT Preferences for that event's OU have changed and were retroactively applied.

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