Performance Review Task Administration - Overview

Use the Performance Review Task Administration page to create or edit Performance Review Tasks.

The Performance Review Task is the framework of the performance review and may include information such as overall due dates, the review period, rating scales, and who is assigned to participate in the review. Administrators also add sections to the Performance Review Task. Administrators can create, modify or copy a current performance review task.

Administrators must complete the following pages for a Performance Review Task:

Note: Before you create or edit a Performance Review Task, performance review sections should already exist. See Performance Review Form Sections Overview.

Administrator are only able to view and administer a task if they are within the Admin Visibility of the task and they have permission to manage performance review tasks. This includes adding users, viewing task details, and editing the task.

To access Performance Review Task Administration, go to Admin > Tools > Performance Management > Tasks.

Create a Performance Review Task

Click Create a Performance Review Task to create a new performance review task. This opens the Define Performance Review Task page to the General tab. See Performance Review Task - Create/Edit - General.

Search

Use the search field to search for an existing review task. You can choose to display completed or expired tasks as well as off cycle tasks using the corresponding options. Click the Search button to begin the search.

Performance Review Task Table

The following information is displayed for each existing review task:

  • Name - The name of the performance review task.
  • Description - The description of the performance review task.
  • Created By - The person who created the performance review task.
  • Task Period - The review or task period for the performance review task.
  • Status - The current status of the performance review task. Options are Queued, Not Started, Completed, Expired, and In Progress.See Performance Review Task Statuses.
  • Active - Activate or deactivate a task by selecting the Active option next to the task. Inactive tasks are not implemented. Warning: If a task is made inactive, any queued emails that are associated with the task are cancelled. If the task is then made active again, the cancelled emails remain cancelled. Any modifications to the Active or Dynamically Assigned options are not saved until the Save button is clicked.
  • Dynamically Assigned - Whether the task is dynamically assigned to a group or OU. If a task is dynamically assigned, the task is dynamically assigned to users who meet the specified criteria. If a user leaves the OU, they can no longer access the task. If a user joins the OU during the Task Period, they are automatically assigned the task. Any modifications to the Active or Dynamically Assigned options are not saved until the Save button is clicked.
  • Options - The following options may be available in the Options column:
    • Copy - Select this option to copy the performance review task. See Performance Review Task - Create.
    • View Settings - Select this option to view the settings of the in progress performance review task. See View Performance Review Task Settings.
    • Edit - Depending on the status of the performance review task, the task may be able to be edited. See Review Task - Edit.
    • Add User - Select this option to add users to the performance review task's availability. Additionally, the Dynamically Assigned checkbox must be selected for the task in order for the user to be added to the task.
      • See Use Case - Adding Users to Performance Review Task after Initial Task Launch Date.
      • The Add User icon is only available for tasks that are still within the assignment period.
      • Adding users is a multi-step process that typically occurs over night and may take up to 24 hours. To verify that the users have been successfully added to the task, click the View Details icon to open the task details page.
      • View Task Details - Select this option to view the details of the performance review task. See Performance Review Task Details.
      • Delete - Select this option to delete the performance review task. This option is only available for tasks that have not yet begun. A deleted review cannot be restored.

Back/Save

  • Click Back to return to the previous page. If you do not save your changes before returning to the previous page, your changes will be lost.
  • Click Save to save changes on this tab. Any modifications to the Active or Dynamically Assigned options are not saved until the Save button is clicked.

Troubleshooting Information

The following page contains a quick reference card to guide you through the process of creating a performance review task:

For best practice information regarding performance reviews: See Best Practices - Performance Review Task Administration.

Contents

The following information is available within this folder. Click a link to navigate directly to the appropriate topic: