Custom Reporting Field Descriptions - Subject Fields

Custom Reports Deprecation: Cornerstone has begun deprecating the legacy reporting solution "Custom Reports" as of August 2022, continuing with the November '22 Release. See Deprecation of Custom Reports - Phase 2.

Click here to download the list of Reporting 2.0 field descriptions, updated November 9, 2022. This Excel spreadsheet provides descriptions for the fields in Reporting 2.0. This list is updated when there are changes to existing fields or new fields are added. Currently, the list is in English only. Note that it may be necessary to scroll through the sheets on the Excel spreadsheet in order to access the first sheet.

The Subject report type is available for Reporting 2.0, which includes fields that allow administrators to report on learning subjects. The Subject report contains three sets of fields:

  • Subject Fields - Set of fields which describe subjects
  • Subject User Fields - Set of user fields which describe users who have saved the subject to their Universal Profile
  • Subject Training Fields - Set of training fields associated with the subject

To have access to the fields in all three field sets, enable the Reporting 2.0 permissions for each set.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Reporting - Learning - Subject - Manage Grants ability to create and edit Subject reports. This permission can be constrained by User Self and Subordinates, OU, User’s OU, User's Direct Subordinates, and User. This permission can also be constrained by training, which returns training items associated with a subject. Reports - Analytics
Reporting - Learning - Subject - View Grants ability to view the results of Subject reports. This permission can be constrained by User Self and Subordinates, OU, User’s OU, User's Direct Subordinates, and User. This permission can also be constrained by training, which returns training items associated with a subject. Reports - Analytics

See the tables below for information about the new fields available within the Subject report:

Subject Fields

Field Name

Report Section

 Field Description Field Type affected reports
Subject ID Subject The subject ID is a the unique identifier for a subject within a portal. Text Custom Subject Report
Subject Name Subject This field displays the name of the subject. Text Custom Subject Report
Parent Subject ID Subject This field displays the subject ID for the parent subject. Text Custom Subject Report
Subject Default Language Subject This field displays the default language for the subject (the creator's display language, as configured on their user record). Text Custom Subject Report
Parent Subject Name Subject This field displays the name of the subject's parent subject. Text Custom Subject Report
Equivalent Subject Name Subject This field displays the subject names of equivalent subjects. The value for this field is obtained from the Subjects Management page. Text Custom Subject Report
Equivalent Subject ID Subject This field displays the subject IDs of equivalent subjects. The value for this field is obtained from the Subjects Management page. Text Custom Subject Report
Parent Equivalent Subject Name Subject This field displays the name of the parent subject of any equivalent subjects. This field only displays the immediate parent of the subject. Multiple parent subjects display in individual rows. Text Custom Subject Report
Parent Equivalent Subject ID Subject This field displays the subject ID of the parent subject of the equivalent subject. This field only displays the immediate parent of the subject. Multiple parent subjects display in individual rows. Text Custom Subject Report

Visibility for the above fields is controlled by the following Reporting 2.0 permissions:

  • Reporting - Learning - Subject - Manage
  • Reporting - Learning - Subject - View

Note: Constraints cannot be applied to Subject fields.

Subject User Fields

Field Name

Report Section

 Field Description Field Type affected reports
Training Object Title Subject This field displays the name for the training items associated with the subject. The value for this field is obtained from the Subjects tab in the Course Catalog for the training. Text Custom Subject Report
Training Object ID Subject This field displays the ID for the training items associated with the subject. The value for this field is obtained from the Subjects tab in the Course Catalog for the training. Text Custom Subject Report

Visibility for the above fields is controlled by the following Reporting 2.0 permissions:

  • Reporting - Learning - Subject - Creator - Manage
  • Reporting - Learning - Subject - Creator - View

The following constraints are available for the above permissions:

  • Restrict to User's OU
  • Restrict to User Self And Subordinates
  • Restrict to User
  • Restrict to User's Subordinates
  • Restrict to User's Direct Reports

Subject Training Fields

Field Name

Report Section

 Field Description Field Type affected reports
Users Saved this Subject Subject This field displays users who have saved this subject on their Universal Profile or Learner Home page. The user constraints for the permissions related to custom Subject reports apply to this field. Text Custom Subject Report

Visibility for the above fields is controlled by the following Reporting 2.0 permissions:

  • Reporting - Learning - Subject - Training - Manage
  • Reporting - Learning - Subject - Training - View

The following constraints are available for the above permissions:

  • Restrict to Instructor
  • Restrict to Facility
  • Restrict to Training Type
  • Restrict to User's ILT Provider
  • Restrict to ILT Provider
  • Restrict to Training Item
  • Restrict to User as Instructor