Manage Candidates Overview

Manage Candidates provides a one-stop shop where recruiters can quickly and effectively assess and manage all their candidates through the hiring process on one page. Further, recruiters can change the status of candidates from across all their requisitions using a single Change Status page.

Manage Candidates is an alternative to the current Manage Applicants, New Submissions, and Suggested Referrals experiences (see each linked page for the deprecation schedule for Manage Applicants, New Submissions, and Suggested Referrals pages).

From Manage Candidates, you can:

  • View Suggested Referrals, New Submissions, and other applicants across requisitions in a single view
  • View a candidate's name, phone number, email address, requisition (title and requisition ID), current status, days in status, and submission date
  • Search for candidates by name, email address, phone number, and parsed resume keyword
  • Sort candidates by application/referral submission date, candidate first name, days in status, and requisition ID
  • Filter candidates by requisition, status, or both
  • Change status for one or more candidates in one or multiple requisitions
  • Change status for suggested referrals, new submissions, and all other statuses in one place
  • View the next available status for one or more candidates when changing status
  • Assign disposition(s) to one or more candidates
  • Click a candidate’s name redirects to Applicant Profile (Suggested Referrals excluded)
  • Click candidate's email address to send email
  • Click requisition title to edit requisition
  • View/download a candidate's resume and application
  • View the Manage Candidates experience on a mobile device

Click here to download the Manage Candidate (Early Adopter) starter guide.

Click here for instructions for enabling Manage Candidates.

Should my organization be an Early Adopter of Manage Candidates?

Consider the following when determining whether being an Early Adopter for Manage Candidates is right for your organization:

  • My organization wants to view and manage candidates on a mobile device
  • My organization wants to change status across all requisitions
  • My organization understands that not all planned Manage Candidate features are currently available in the Early Adopter program, but we are eager to start using the features that are available now.
  • My organization does not need to configure which columns appear on the table and the column order to begin using the Manage Candidate experience. We understand that this is planned.
  • My organization can begin using the Manage Candidate experience using only Requisition and Status filters. We understand that additional filters and the ability to configure which filters are displayed is planned.

Considerations

  • Access to the Manage Candidates page is only available to users with Requisition: Manage permission and/or Requisition: Owner permission
  • Job seekers who used Connect With Us but have not applied to or been suggested for a job will not be displayed on the Manage Candidates page.
  • Searching:
    • When a search is performed it will search across the following fields:
      • Name
      • Email
      • Phone Number
      • Parsed Resume Keyword
    • Note: You cannot specify which field you are searching for (i.e., “First name = John”).

    • Searches are performed using a "starts with" method. This means that a search for "Art" will yield "Arthur" but not "Martin."
      • Names will be searched by first name and last name individually, meaning if I search for “John”, it will match a candidate “John Newton,” as well as “Sally Johnson”
      • Exception: Japanese or Chinese characters are searched using a "contains" method. This means that a search for "Art" would yield “Arthur” and "Martin" as a match.
  • In some cases the data shown in Manage Candidates may temporarily not match what is seen in Manage Applicants and other pages. There may be a delay of up to 20 minutes before changes to candidate information are reflected.

Implementation

Manage Candidates is available for Recruiting clients through the Feature Activation Preferences page.

Frequently Asked Questions

Security

The following permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Recruiting Feature Activation Preferences - Manage Grants ability to access and manage Feature Activation Preferences in Recruiting. This permission cannot be constrained. This is an administrator permission. Recruiting Administration
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting