Manage Applicants Overview

Manage Applicants Deprecation: Cornerstone will be deprecating Manage Applicants in Q1 of 2024.

As part of the April '21 release, a Manage Candidates Default feature is added to Feature Activation Preferences. This feature is on by default and enables the redirect to Manage Candidates from Manage Requisitions in Production and Pilot portals. However, if the redirect to Manage Candidates impedes your recruiting practices, then you can disable this feature by turning the toggle to Off in Feature Activation Preferences. When turned off, clicking the Applicants count from the Manage Requisitions page in Production and Pilot portals opens Manage Applicants instead of Manage Candidates.

The Hiring Dashboard and Review Applicants pages link to Manage Applicants in Production and Pilot portals. Enabling or disabling the Manage Requisitions redirect to Manage Candidates does not affect the Hiring Dashboard or Review Applicants pages.

The Manage Applicants page enables you to manage applicants who have been processed and perform a number of actions, such as assign training and change the status of applicants, all in one convenient place. All applicants in an active status (i.e., other than New Submission, Closed, or Hired) display.

From the Manage Applicants page, you can also access the following for each applicant:

  • Applicant Profile page
  • Social media profiles

Note: Once a submission is an active status, they are considered an applicant. Because the display name of a status is configurable, status names may appear differently in your portal, including default statuses.

Column Visibility Note: The columns that display are dependent upon the settings defined on the Edit Page Layout page. The information in the columns will vary depending on the functionality that is enabled in your portal and the information submitted by the applicant on their application.

To access the Manage Applicants page, go to Recruit > Manage Requisition. On the Manage Requisition page, locate the requisition for which you would like to manage candidates. From there, click the linked number of candidates in the Applicants column.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Applicants: Add/Move to Requisition

Grants ability to add or move applicants to requisitions the applicant did not apply for. This permission can be constrained by OU, User's OU, and Grade.

 Recruiting
Applicants: Assign Competency Assessment Grants ability to assign competency assessments to candidates. Recruiting
Applicants: View SHL Assessment Results Grants applicants the ability to view assessment results. This permission cannot be constrained. This is an end user permission. Recruiting
Applicants: Assign Training Grants ability to assign training to candidates. Recruiting
Applicants: Compare Candidates Grants ability to compare candidates against each other Recruiting
Applicants: Send Email Grants ability to send email to candidates. Recruiting
Applicants: Status Change Grants ability to change applicant status for any applicant to whom the user already has access. This permission cannot be constrained. Recruiting
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting
Requisition: Reviewer

Enables reviewer to access requisitions and applicants for requisitions for which they are a reviewer. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. Once a requisition is in a Closed or Cancelled status or if the user is removed as a reviewer, the permission is revoked for the associated requisition. This permission cannot be manually assigned.

Note: If an applicant reviewer is removed as a reviewer via the Applicant Profile page, the Requisition: Reviewer permission is revoked for the associated requisition. However, if the reviewer was also added as a reviewer via the General tab when creating, editing, or copying the requisition, the reviewer still appears on the In Review panel as a duplicate reviewer and retains access to the requisition and applicants from the Requisition: Reviewer permission. See Applicant Profile Page Overview for more information about duplicate reviewer instances.

Recruiting

Requisition owners that do not have the permission necessary to manage requisitions can only manage applicants for a job requisition for which they are an owner.

Requisition reviewers that do not have the permission necessary to manage requisitions can only access the Manage Applicants page and review candidates for a job requisition for which they are a reviewer.

For users that do not have the permission needed to add/move applicants to a different requisition, the Add to Requisition and Move to Requisition links do not display in the Actions drop-down. The permission to add/move applicants to a different requisition must be used in conjunction with the permission necessary to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to add/move applicants to a different requisition, the links display.

For users that do not have the permission needed to compare candidates, the Compare Candidates link does not display in the Actions drop-down. The permission needed to compare candidates must be used in conjunction with the permission necessary to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to compare candidates, the link displays.

For users that do not have permission needed to assign training, the Assign Training link does not display in the Actions drop-down. The permission needed to assign training must be used in conjunction with the permission necessary to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to assign training, the link displays.

For users that do not have the permission needed to assign competency assessments, the Assign Assessment Task link does not display in the Actions drop-down. The permission needed to assign competency assessments must be used in conjunction with the permission necessary to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to assign competency assessments, the link displays.

For users that do not have the permission needed to send emails, the Send Email link does not display in the Actions drop-down. The permission needed to send emails must be used in conjunction with the permission necessary to manage requisitions. Or, if a user is dynamically assigned the permission necessary to be a requisition owner and also has the permission needed to send emails, the link displays.

Job Details

The Job Details link at the top of the page allows for quick access to the job description and job qualifications for the requisition. Clicking the link opens the Job Details pop-up. The pop-up displays the requisition's internal and external job description, minimum qualifications, and ideal qualifications.

  • For portals with multiple languages enabled, this displays in the user's language if available. If the user's language is not available, then this displays in the language of the user who defined it.

    • Note: The fields on the pop-up are not editable from the pop-up.

    See Also: