Proration enables an organization to adjust a user's compensation based on a prorated time period instead of the compensation period. This may be necessary if the employee has not been with the organization, in the position, or in their current salary for the entire compensation period. This may also be necessary if an employee did not receive a compensation adjustment from the prior compensation period. Proration can be based on the employee's Last Hire Date, Last Salary Change Date, or their time in an OU such as Position of Division. Proration can also be based on an employee's time in a specific group. Compensation components can be set to be prorated by the compensation administrator when configuring the compensation component.
The Proration pop-up enables the compensation manager to view recommendations and allocate prorated amounts for each of the prorated periods of a component for a user.
The Proration pop-up is accessed by clicking the Edit icon for a prorated component for a user in which there are multiple prorated periods.
This pop-up can only be accessed when there is a component with multiple prorated periods.
The pop-up title reflects the component that is being prorated.
Lump Sum Alert
If the Merit Increase component is being prorated and Automatic Lump Sum is enabled for the Base component by the administrator, then a Lump Sum alert is displayed to indicate that any rate or salary range overage will be allocated as a Lump Sum. That is, if the prorated increase causes the user's salary to exceed the salary range, then the amount by which the salary range is exceeded is awarded to the employee as a Lump Sum allocation.
Within the proration table, the following information is displayed:
- Proration Criteria - This displays the criterion by which the component is prorated. For example, if the proration is based on the time a user spent in a position, then this column displays the user's positions during the compensation period.
- Proration - This displays the proration percentage that is associated with the proration criterion. This percentage is applied to the increase amount to determine the total increase.
- Min - This displays the prorated minimum adjustment guideline amount.
- Max - This displays the prorated maximum adjustment guideline amount.
- Recommendations - This displays the prorated adjustment guideline amount.
- Increase - In this column, enter the base increase for the proration period as a fixed amount or as a percentage of base. The fixed amount defaults to the amount in the Recommendations column. However, these values can be edited.
- If the Increase value is outside the guidelines but within the threshold, the row is highlighted in yellow, and a yellow Warning icon appears to the right of the allocation. When the proration pop-up is saved, the row in the compensation plan is also highlighted in yellow, and a yellow Warning icon appears to the right of the allocation.
- If the Increase value is outside the guidelines and the threshold, the row is highlighted in red, and a red Warning icon appears to the right of the allocation. The proration pop-up cannot be saved until the allocations are adjusted to be within the threshold.
This row displays the summation of all of the Increase values.
This row is only available for hourly employees if the prorated component is a Base type component that is included in the Base Salary.
This row displays the annualized total increase.
Save or Cancel
Clickto save the proration allocations. Or, click to discard the proration allocations.