Beginning in 2018, Cornerstone began a multi-staged initiative to enhance system features related to Learning Compliance. This initiative is ongoing, with more enhancements and new features coming in future releases. For clarity on the Learning Compliance enhancements which have already been made during this process, please see the table below:
|Feature Name||Original Release Date||Description|
|Push New Curriculum Version to Dynamic Recurring Assignment||Sept 7 2018 patch||
New curricula versions can be applied to dynamic and dynamic recurring learning assignments during the curriculum reversioning process, and a new filter and column have been added to the Assignments table to identify the assignment type.
|Learning Assignment Tool Enhancements||November 30 2018 patch (Stage) and the January 4 2019 patch (Production)||
The following compliance enhancements have been made to the Learning Assignment Tool:
|Training Removal Tool Enhancements||Dec 14 2018 patch (Stage) and Jan 4 2019 patch (Production)||
Following this enhancement, administrators can use the Training Removal Tool to remove sessions the following transcript statuses:
|Add Maintain Progress Toggle to Assignment Summary Page||Jan 4 2019 patch||
With this enhancement, a Maintain Progress toggle switch is available on the Assignment Summary page for standard learning assignments and active dynamic learning assignments.
|Curriculum Reassignment||Feb 2019 Release||
With this enhancement, two curriculum due date options have been renamed, and when a curriculum is versioned or reassigned, the correct due date is calculated based on the most recent assignment date.
|Session Completion Date||Feb 2019 Release||With this enhancement, the Session Completion Date configuration set in ILT Preferences is now applicable to equivalencies. The configurations set for the Session Completion Date option in ILT preferences determine how the completion date is calculated for equivalencies.|
|Track Completed Equivalent||Feb 2019 Release||
With this enhancement, it is now possible to track which equivalent training item caused a user to receive a Completed Equivalent status. All equivalencies are visible and reportable. This enhancement applies to both Custom Reporting and Reporting 2.0.
In addition to reporting, the following enhancements are also supported:
If Transcript Lockdown is enabled for a portal, the Completion Date will NOT be updated with this new behavior for past data. However, this updated Completed Equivalent behavior applies to all new completion equivalencies.
|Transcript Delivery Method||Feb 2019 Release||
With this enhancement, administrators have access to a new report field which shows the transcript delivery method of training. This enhancement applies to both Custom Reporting and Reporting 2.0.
|Users with Latest Version||Feb 2019 Release||
With this enhancement, the list of users who receive with latest version of training during the versioning process is accurate. Only users who actually received a previous version of the training via dynamic learning assignment are included in the list generated during the versioning process of users who will receive the new version when the administrator specifies that the new version should be pushed to users who received the training via dynamic assignment.
|Assignment Summary Page Enhancements||May 2019 Release||
With the May 2019 release, several enhancements have been made to the Learning Assignment Tool Assignment Summary page to help facilitate learning compliance. The following updates have been made to the Assignment Summary page:
|Curriculum Training Report||May 2019 Release||With this enhancement, the Curriculum Training custom report is available in Reporting 2.0. The Curriculum Training custom report allows administrators to report on details from a curriculum structure, curriculum details from the Course Catalog, and curriculum version information from the user's transcript. Administrators can use the report to compare curriculum data from multiple system areas.|
|Persist Settings During Versioning||May 2019 Release||
With this enhancement, more settings automatically persist from the old version to the new version when an administrator reversions a curriculum, material, online course, or test.
|Populate Correct Transcript Status During Versioning||May 2019 Release||
The issue of transcript statuses populating incorrectly for materials or online courses as a result of the following scenario has been fixed: the material or online course is versioned and set as "Version Equivalent" to the prior version. After getting the new version in a Completed Equivalent status, the user re-requests or is re-assigned a new registration of the material or online course by a manager. With this enhancement, the training status will be correctly populated as Registered (NOT as Completed Equivalent).
|Reporting - Progress Maintained||May 2019 Release||With this enhancement, a Maintain Progress toggle status field is available in Reporting 2.0. Standard and dynamic learning assignments offer administrators the ability to allow users to maintain their training progress when assigned a new instance of a training item, and this new report field allows the value of this setting to be discoverable when using Reporting 2.0.|
|Reporting - Last Transcript Status Change Date||May 2019 Release||
With this enhancement, the Last Transcript Status Change Date field has been fixed and generates data reliably.Note: The visibility of this field is controlled by a backend setting.
Note: This field is not automatically available in all portals. You may need to request its enablement.
|Display "Transcript Delivery Method" in Transcript Details||May 2019 Release||
With this enhancement, the method by which training was delivered to a user's transcript displays in the Assignment History section of their transcript. The Assignment History section is dynamically renamed to the Assignment and Version History section if the training has been reversioned. This section also indicates which training is the latest active registration.
|Version Numbers Available in Curriculum Administration Structure||May 2019 Release||With this enhancement, the version numbers of materials, online courses, and tests are visible within the structure of a curriculum, for both existing and new curricula. This allows administrators to quickly and easily ascertain which versions of child training items are contained within a curriculum.|
|Learning Assignment Tool Enhancements||July 16 2019 Patch||
The following enhancements have been made to the Learning Assignment Tool:
|Material Versioning - Due Date Criteria Enhancement||July 16 2019 Patch||
With this enhancement, the Apply Previous Version Due Date option has been updated to Apply Previous Version Due Date Criteria. If the Apply Previous Version Due Date Criteria option is selected, the new version considers whether the previous material version was assigned via the Learning Assignment Tool with a due date relative to the date assigned. If the previous material version was assigned with a due date that was relative to the date the material was assigned, that relative due date is applied to the new version if the administrator selects this option during the material versioning process.
|"Pending Prior Training" and "Not Activated" Statuses Added to "Not Started" Status Group for Material and Online Course Versioning||Aug 2019 Release||
With this enhancement, the Pending Prior Training and Not Activated statuses are included in the Not Started training status group, which means users with materials or online courses in these statuses will be included in the User List when the materials or online courses are reversioned. Selecting these users in the User List allows them to receive the latest version of the training after the versioning process is complete.
|Test Engine Enhancement - Version Equivalency||Aug 2019 Release||With this enhancement, when creating a new version of a test, the administrator can specify whether the new test version must be completed again by users, or whether the new test version will be considered a Completed Equivalent of the previous version, allowing users to retain their Completed status for the test inside a curriculum without needing to compete it again. These Version Equivalency settings only apply to tests within a curriculum; this behavior does not apply to standalone tests.|
|Training Removal Enhancements||Aug 2019 Release||
With this enhancement, the following enhancements have been made to the Training Removal Tool:
|Launch Completed Equivalent Training||Oct 26 2019 Release||
With this enhancement, even when an online course, video or material training item is in a Completed Equivalent status on the user's transcript, the user can launch the training from their transcript and the following other locations:
|Enhanced Custom Field Auditing - Additional Fields||Oct 26 2019 Release||
With this enhancement, ALL the following custom field types can be audited:
|Sync Start and End Date During Material Versioning||Oct 26 2019 Release||With this enhancement, when an administrator creates a new version of a material using Versioning with Append, the Start Date time of the new version matches the End Date time of the previous version, so that both versions cannot coexist at the same time.|
|Curriculum Versioning Enhancements||Feb 7 2020 Release||
With the February 2020 release, the following enhancements have been made to improve the curriculum versioning workflow:
|Online Course Versioning - Due Date Criteria Enhancement||Feb 7 2020 Release||
Prior to this enhancement, when versioning an online course, administrators could select the Apply Previous Version Due Date option when configuring due date criteria, which would simply apply the exact due date for the prior version to the new version. For example, if the previous version had a due date of Feb 1, the new version would also receive a due date of Feb 1. Relative due date criteria, such as "10 days from Date Assigned," could NOT be applied to the new version using this option.
With this enhancement, administrators can still apply an exact due date from the previous online course version to the new version if desired, but they can also apply relative due date criteria to the new online course version by selecting the new Apply Previous Version Due Date Criteria option. This more dynamic due date setting provides increased flexibility when configuring due dates for reversioned online courses.
Note: This project is part of the largermulti-release Learning Compliance Scalability Initiative. The release of this project concludes the Learning Compliance Scalability Initiative.