Assign Universal Background Screening

The Universal Background Screening can be assigned from the Applicant Profile > Statuses tab. The applicant's status must be changed to the custom Universal Background Screening status in order for the background screening to be available to assign.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Applicants: Initiate Background Check This permission grants access to manage background checks from the Applicant Profile page. This applies to background checks that have been configured in the Integration Center. This permission cannot be constrained. Users who have this permission will have an Assign to Applicant link in the background check status type panel on the Applicant Profile page. Once the background check is assigned, the page will display "Assigned - [Date Assigned]." Recruiting
Applicants: View Background Check Status and Details Link This permission allows users to view the background check status and view a link to access the background check report, which can be found in the background check status type panel on the Applicant Profile page. This permission cannot be constrained. Recruiting
Applicants: View Background Check Status Allow user to view the background check status. The user cannot view the link to the detailed report. This permission cannot be constrained. Recruiting
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting
Requisition: Reviewer

Enables reviewer to access requisitions and applicants for requisitions for which they are a reviewer. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. Once a requisition is in a Closed or Cancelled status or if the user is removed as a reviewer, the permission is revoked for the associated requisition. This permission cannot be manually assigned.

Note: If an applicant reviewer is removed as a reviewer via the Applicant Profile page, the Requisition: Reviewer permission is revoked for the associated requisition. However, if the reviewer was also added as a reviewer via the General tab when creating, editing, or copying the requisition, the reviewer still appears on the In Review panel as a duplicate reviewer and retains access to the requisition and applicants from the Requisition: Reviewer permission. See Applicant Profile Page Overview for more information about duplicate reviewer instances.

Recruiting
EMAIL NAME EMAIL DESCRIPTION ACTION TYPE
Assign Integration Assessment

This email is triggered when an Edge integration assessment is assigned to an applicant, such as a WOTC assessment. This email can be configured as a notification or a reminder, and it can be sent to External Applicant, Internal Applicant, OU Approver, Hiring Manager, OU Approver, or a specific user.

This email only triggers when a successful response is received from the vendor.

Note: The APPLICANT.INTEGRATION.ASSESSMENT.LINK tag must be included in the email. This tag provides a link that the applicant can click to access the assessment.

Note about Auto-Assignment of Pre-Employment Verifications: This email also applies to auto-assignment of pre-employment verifications, via the Automated Candidate Progression (Early Adopter) functionality. For more information, see Feature Activation Preferences.

Recruiting

Assign from Applicant Profile

To assign from the Applicant Profile page:

Navigate to the Applicant Profile > Statuses tab.

  1. Click the applicant's status in the Current Status field on the Summary tab.
  2. Change the status to the applicable background check status. This enables a background check to be assigned to a candidate on the Statuses tab.
  3. Click the Statuses tab.
  4. Click the Assign to Applicant link in the background check status section. This opens the Select Provider pop-up.
  5. Select the Universal Background Screening provider from the Select Provider drop-down.
  6. Click Submit. This opens the log-in page for Universal Background Screening.
  7. Log in to the Universal Background Screening site. The page will show the applicant's data passed to Universal Background Screening. The recruiter can enter additional required fields not passed as part of the integration, or the recruiter can select to assign this task to the candidate by selecting Background Check via e-Forms Invitation. If the latter, Universal Background Screening will send an email to the applicant.

If the screening request is successful and completed, the results display in the status panel on the Applicant Profile page. You can also view the results from the associated assessment column on the Manage Applicants page.