Application Workflow - Thank You Page for SmashFly

A Thank You page can be added to the application workflow so that when applicants submit their application, the Thank You page appears. The page can be helpful by letting applicants know that their application was submitted successfully and thanking the applicant for applying. The page can be added on the application workflow template, requisition template, default requisition template, or requisition and child requisition.

The Thank You page appears for applicants after they click Submit on the application. The page is available for mobile applications.

The application workflow is configured in the following areas of the Recruiting module:

  • Application Workflow Templates - To access the Application Workflow Templates page, go to Admin > Configuration Tools > Recruit. Then, click the Applicant Workflow Templates link in the Applicant Tracking section.
  • Default Requisition Templates - To access Default Requisition Templates, go to Admin > Configuration Tools > Recruit. Then, click the Default Requisition Templates link in the Applicant Tracking section.
  • Job Requisitions - To manage job requisitions, go to Recruit > Manage Requisition.
  • Requisition Templates - To access the Requisition Templates, go to Admin > Configuration Tools > Recruit. Then, click the Requisition Templates link in the Applicant Tracking section.
PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Application Workflow Template - Manage Grants ability to access and manage Application Workflow Templates. This permission can be constrained by OU and User’s OU. This is an administrator permission. Recruiting Administration
Application Workflow Template - View Grants ability to access and view Application Workflow Templates. Recruiting Administration
Default Requisition Template – Manage Grants access to manage Default Requisition Template Preferences. This permission can be constrained by OU and User's OU. This is an administrator permission. Recruiting Administration
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting
Requisition: Reviewer

Enables reviewer to access requisitions and applicants for requisitions for which they are a reviewer. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. Once a requisition is in a Closed or Cancelled status or if the user is removed as a reviewer, the permission is revoked for the associated requisition. This permission cannot be manually assigned.

Note: If an applicant reviewer is removed as a reviewer via the Applicant Profile page, the Requisition: Reviewer permission is revoked for the associated requisition. However, if the reviewer was also added as a reviewer via the General tab when creating, editing, or copying the requisition, the reviewer still appears on the In Review panel as a duplicate reviewer and retains access to the requisition and applicants from the Requisition: Reviewer permission. See Applicant Profile Page Overview for more information about duplicate reviewer instances.

Recruiting
Requisition Template – Application Workflow Template - Manage Grants ability to set and edit Application Workflow Templates when editing Requisition Templates. This permission can be constrained by OU and User’s OU. This is an administrator permission. Recruiting Administration
Requisition Template - Manage Grants ability to access and view Requisition Templates. This permission cannot be constrained. This is an administrator permission. Recruiting Administration
Requisition Template - View Grants ability to access and view Requisition Templates. This is an administrator permission. Recruiting Administration

Thank You Action Item

The Thank You action item is only available for the Submit Application section. This action item always appears as the last step of the application and cannot be moved to a different location in the workflow.

To add a Thank You page:

  1. Click Thank You from the Add Action Item drop-down. This opens the Add Thank You pop-up.
  2. Select the language for the page in the language drop-down. This option is only available for portals with multiple languages enabled.
  3. Enter a Title in the Title field.
  4. Enter instructions for the page in the Instructions field. The instructions appear above the Thank You page text.
  5. Enter the text of the Thank You page in the Text field. HTML is accepted.

Preview Thank You Page

You can preview the Thank You page by clicking Preview. This will open the Thank You page and allow you to see how it will look for applicants and determine if changes are needed.

Progress Recorded For Added/Moved Applicants

When adding or moving an applicant to a different requisition that has a Thank You page configured, the system will track the applicant's progress once they are added or moved.

In addition, applicants will not need to complete a Notes section when applying to the requisition to which they were moved if the text of the note is the same for both requisitions.