IBM Assessment Integration - Overview

Important: IBM has discontinued support of the IBM Kenexa Recruiting Assessment Integration. Existing customers can still use this integration, but it is no longer available to be enabled via the Edge Marketplace.

IBM Assessment is a third party assessment vendor that provides assessments for Recruiting.

Use Cases

  • James is Acme Company's administrator and has been tasked with enabling the integration between Cornerstone and IBM. This will allow Acme to include IBM assessments in their hiring workflow.
  • James goes to the Edge Marketplace to purchase and activate the IBM Assessment integration.
  • From the Edge Integrate page, James enters Acme's unique Client ID, Client Secret, Assess Account ID, and base URL, which are provided by their IBM project team.
  • Acme's Cornerstone portal now has an active integration between Cornerstone and IBM.
  • Allan is the Recruiting administrator for Acme.
  • With the integration enabled, Allan is tasked with including IBM assessments in all of Acme's Customer Support requisitions.
  • Allan creates a new custom support application workflow template that includes an assessment action step, ensuring that IBM assessments is added as a custom integration.
  • Allan creates a new Customer Support requisition to include the custom application workflow template that includes IBM assessments.
  • Applicants applying to the Customer Support requisition are now prompted to complete an IBM assessment as part of their application process.
  • Lisa, a hiring manager at Acme, is looking to add two new members to her Customer Support team. Before finalizing hiring decisions, she wants to make sure that the candidates are a good fit.
  • Lisa goes to the Manage Applicants page for the Customer Support requisition and identifies four potential candidates to assign an assessment to, making sure that all candidates' statuses are assigned to "IBM assessment.”
  • While the same candidates are selected, Maria selects the Assign Integration Assessment option from the Actions drop-down. She proceeds to select the assessment to assign to the candidates and clicks Submit.
  • The applicants will receive an email with a link that will redirect them to complete the IBM assessment. Note: The Assign Integration Assessment email trigger email will need to be successfully configured by the administrator in Email Administration in order for the applicant to receive the email.
  • After the applicant completes the assessment, IBM sends Cornerstone a summary of the candidate’s results which are available for viewing on the Manage Applicants page or the Application tab on the Applicant Profile page.
  • To further review the assessment results, Lisa clicks the View Report link, which will direct her to IBM to view a detailed report of the assessment results.

Implementation

This functionality is only available for organizations using Recruiting and must be purchased and activated via the Edge Integration Marketplace. It is necessary to have a contract and purchased assessments from IBM to implement the integration. As part of the Edge activation, and you will need to provide your company's pre-existing IBM unique identifiers. Additional instructions for enabling and configuring the integration are available on the Setup tab of the integration in Edge.

IBM assessments are not supported on the Cornerstone mobile app. If the assessment is included in a step of the application workflow, the step will be skipped in the mobile app.

Permissions

The following permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Applicant Status Bank - Manage Grants ability to access and manage Applicant Status Bank. Recruiting Administration
Applicants: Assign Assessment Integration

Grants access to manage assessment integrations from the Applicant Profile page. This applies to assessments that have been configured in the integration center. This permission cannot be constrained. This permission is only available for portals that have an active assessments integration.

This is the highest level of permission for this functionality. In addition to being able to assign assessments, users with this permission will be able to view the assessment status and assessment details.

 Recruiting
Applicants: View Assessment Integration Status

Allows user to view the assessment integration check status on the Applications tab of the Applicant Profile page. The user cannot view the link to the detailed report of the assessment. This permission cannot be constrained. This permission is only available for portals that have an active assessments integration.

This is the lowest level of permission for this functionality. Users with this permission can only view the assessment status; they cannot assign assessments or view assessment details.

 Recruiting
Applicants: View Assessment Integration Status and Details Link

Allows user to view the assessment integration status and view link to access the assessment report from the Applications tab of the Applicant Profile page and from the associated column on the Manage Applicants page. This permission cannot be constrained. This permission is only available for portals that have an active assessments integration.

This is the second highest level of permission for this functionality. Users with this permission will be able to view the assessment status and assessment details but will not be able to assign assessments.

 Recruiting
Application Workflow Template - Manage Grants ability to access and manage Application Workflow Templates. This permission can be constrained by OU and User’s OU. This is an administrator permission. Recruiting Administration
Application Workflow Template - View Grants ability to access and view Application Workflow Templates. Recruiting Administration
Edge Integrations - Manage Grants access to the Integrations service for Edge Integrate where the administrator can configure, enable, and disable their third-party integrations that are used within the Cornerstone system. This permission cannot be constrained. This is an administrator permission. Edge
Edge Marketplace - Manage Grants access to the Marketplace service for Edge Integrate where the administrator can browse and purchase integrations that can be used to extend the Cornerstone system. This permission cannot be constrained. This is an administrator permission. Edge
Global Email Administration - Manage Grants ability to manage email trigger templates across all active modules in the portal. Enables creating, editing and deleting email message templates for various system actions and workflows. This permission can be constrained by OU, User's OU, User Self and Subordinates, and User. This is an administrator permission. Core Administration
Global Email Administration - View Grants view only access to email templates/triggers and email logs at the global level for the portal. This permission can be constrained by OU, User's OU, User Self and Subordinates, and User. This is an administrator permission. Core Administration
Requisition: Manage Grants ability to access and manage all requisitions regardless of ownership (constraints permitting). This permission also grants read-only access to the Applicant Review tab when creating or editing a job requisition. This permission can be constrained by OU, User's OU, and Grade. Recruiting
Requisition: Owner

Enables owner to access requisitions and applicants for requisitions for which they are an owner. This permission also grants read-only access to video interviews that are completed by applicants via HireVue. For portals with Referral Suite enabled, this permission also enables requisition owners to edit the referral source on the Applicant Profile page. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. If the user is removed as an owner, the permission is revoked for the associated requisition. This permission cannot be manually assigned. Also, if a user has both the permission necessary to manage requisitions and be a requisition owner, the constraints of the Requisition: Manage permission overrule those of the Requisition: Owner permission. For requisition owners that do not also have permission to manage requisitions, only certain fields are editable when editing a requisition.

Recruiting
Requisition: Reviewer

Enables reviewer to access requisitions and applicants for requisitions for which they are a reviewer. This permission cannot be constrained.

Note: This is a dynamically assigned permission that is not available in Security Role Administration. Once a requisition is in a Closed or Cancelled status or if the user is removed as a reviewer, the permission is revoked for the associated requisition. This permission cannot be manually assigned.

Note: If an applicant reviewer is removed as a reviewer via the Applicant Profile page, the Requisition: Reviewer permission is revoked for the associated requisition. However, if the reviewer was also added as a reviewer via the General tab when creating, editing, or copying the requisition, the reviewer still appears on the In Review panel as a duplicate reviewer and retains access to the requisition and applicants from the Requisition: Reviewer permission. See Applicant Profile Page Overview for more information about duplicate reviewer instances.

Recruiting