Map Reference Questions for FADV
For the purposes of being included in an applicant screening, an applicant's reference type can be mapped to First Advantage (FADV). In order for FADV to retrieve the applicant's data, a reference type question will need to be created in the Question Bank in Form Management so that the questions can be added to a form in Form Management that will be used to request the applicant's references
The name of the question in Cornerstone does not need to match the name of the field in FADV, but it must be mapped to the correctly corresponding field in FADV in order for the data to pass successfully to FADV.
There are three different sets of these questions, since applicants can submit up to three references. Each set represents one applicant reference. It is necessary to create each set. If more than three sets are created, any data outside of the first three sets will not be passed to FADV.
To access the question bank, go to Question Bank link.. Then, click the
|PERMISSION NAME||PERMISSION DESCRIPTION||CATEGORY|
|Question Bank - Manage||Grants access to the Question Bank functionality. This permission can be constrained by OU and User's OU. This is an administrator permission.||Forms Management Administration|
Background Check Prerequisite
It is important to ensure that reference data exists in the system prior to submitting a background check request. Cornerstone will not send the data to FADV after a background check request has been placed.
To create the questions:
- Navigate to .
- Click .
- Select Dropdown as the field type.
- Configure each question separately by entering a name for the question in the Question field and entering the API exactly as it is listed in the right-hand column.
Note about the FADV Telephone Field: When applicants enter a telephone number, they must enter it in the following format, or FADV will not load the data: +(country code) XXXXXXXXXX OR +(country code) (XXX)XXX-XXXX].
Once you have created the questions, navigate to Form Management > Manage Forms and create a form for requesting an applicant's references, making sure to enter FADV_Reference_Form in the API Name field on the Build tab. The purpose of entering this API name is so that the system knows the correct form to send to FADV. See Create Form - Build Tab .
On the form, add the questions that you created above. The references request form will be assigned to applicants on the Manage Applicants page. The form will be available to the applicant from their My Profile page in the career site, where they can then launch and complete the form.