Email Administration (Aon Assessments)

Emails are triggered when a user is assigned or completes the assessment outside of the application workflow.

To access the Email Administration page, go to Admin > Tools > Core Functions > Email Management.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Global Email Administration - Manage Grants ability to manage email trigger templates across all active modules in the portal. Enables creating, editing and deleting email message templates for various system actions and workflows. This permission can be constrained by OU, User's OU, User Self and Subordinates, and User. This is an administrator permission. Core Administration
Global Email Administration - View Grants view only access to email templates/triggers and email logs at the global level for the portal. This permission can be constrained by OU, User's OU, User Self and Subordinates, and User. This is an administrator permission. Core Administration

Assign Integration Assessment

Action Description/Trigger
Assign Integration Assessment

This email is triggered when a user is assigned an Aon assessment outside of the application workflow. The email can be sent to External Applicant, Hiring Manager, Internal Applicant, OU Approver, Requisition Owner. This email can be configured as a Notification or Reminder type email. This email is active by default and can be found in the Recruitment action type section of Email Management.

Email Tags

The following email tags are available for the Assign Integration Assessment email:

Tag Name Description
ACTION.DATE Date that the action took place that triggers the email.
APPLICANT.INTEGRATION.ASSESSMENT.LINK Displays link to the assigned integration assessment for the applicant.
APPLICANT.STATUS Applicant's status.
APPLICANT.STATUS.CHANGE.DATE Most recent date on which the applicant's status changed.
APPLICATION.DATE Date the application was submitted.
APPLICATION.REVIEW.LINK Displays the internal or external job ad, depending on the recipient.
JOB.AD Internal or external job ad, depending on the recipient.
JOB.COMPENSATION.CURRENCY.SYMBOL Currency type defined for the job requisition.
JOB.COMPENSATION.RANGE.MAX Payment maximum range for the job. Note: This tag is only available to users who have permission to view and edit the salary range for requisitions. For users who do not have salary range permission, the tag is not visible in the tags pop-up.
JOB.COMPENSATION.RANGE.MIN Payment minimum range for the job. Note: This tag is only available to users who have permission to view and edit the salary range for requisitions. For users who do not have salary range permission, the tag is not visible in the tags pop-up.
JOB.COMPENSATION.TYPE Compensation type defined for the job requisition.
JOB.DESCRIPTION Internal or external job description, depending on the recipient.
JOB.DETAILS.LINK Link to the specific Job Details page on which the requisition is located.
JOB.EMPLOYMENT.TYPE Employment type defined on the requisition form.
JOB.IDEAL.QUALIFICATIONS.HTML Ideal qualifications defined on the requisition form (in HTML format).
JOB.IDEAL.QUALIFICATIONS.TEXT Ideal qualifications defined on the requisition form (in text format).
JOB.MINIMUM.QUALIFICATIONS Minimum qualifications defined for the requisition.
JOB.OPENINGS.NUMBER Number of openings defined on the requisition form.
JOB.OU.DIVISION.TITLE Division selected for the requisition.
JOB.OU.GRADE.TITLE Grade selected for the requisition.
JOB.OU.LOCATION.ADDRESS Facility Address defined for the location defined on the job requisition.
JOB.OU.LOCATION.TITLE Location selected for the requisition.
JOB.REQUISITION.HIRING.MANAGER.LIST.HTML User(s) listed as the Hiring Manager(s) for an organizational unit (OU) (in HTML format).
JOB.REQUISITION.HIRING.MANAGER.LIST.TEXT User(s) listed as the Hiring Manager(s) for an OU (in text format).
JOB.REQUISITION.ID Requisition ID.
JOB.REQUISITION.OWNER.LIST.HTML A list of the owners for the requisition (in HTML format).
JOB.REQUISITION.OWNER.LIST.TEXT A list of the owners for the requisition (in text format).
JOB.REQUISITION.PRIMARY.OWNER.NAME.FULL Displays the user defined in the Primary Owner field on the General tab when creating, editing, and copying requisition templates, default requisition templates, and job requisitions.
JOB.RESPONSIBILITIES.LIST.HTML Job responsibilities defined for the position OU (in HTML format).
JOB.RESPONSIBILITIES.LIST.TEXT Job responsibilities defined for the position OU (in text format).
JOB.TARGET.HIRE.DATE Target hire date defined on the job requisition form.
JOB.TITLE Job title defined on the requisition form.
MY.PROFILE.LINK Link to applicant's My Profile page.
PROFILE.USER.EMAIL Email address associated with an applicant profile.
PROFILE.USER.NAME.FIRST First name associated with an applicant profile.
PROFILE.USER.NAME.LAST Last name associated with an applicant profile.
PROFILE.USER.PREFIX This tag displays the prefix the applicant uses when addressing marital status. The prefix is defined in the Prefix field by applicants when completing their profile or by recruiters when defining the applicant's contact details in Manage Applicants.
RECIPIENT.DIVISION Recipient's division.
RECIPIENT.FIRST.NAME Recipient's first name.
RECIPIENT.LAST.NAME Recipient's last name.
RECIPIENT.PHONE Recipient's phone.
RECIPIENT.POSITION Recipient's position.

Integration Assessment Completed

Action Description/Trigger
Integration Assessment Completed

This email is triggered when an applicant has successfully completed their custom integration task via their My Profile page in the career site or the assessment via the email link. The email can be sent to External Applicant, Hiring Manager, Internal Applicant, OU Approver, and Requisition Owner. This email can be configured as a Notification type email. This email is active by default and can be found in the Recruitment action type section of Email Management.

Email Tags

The following email tags are available for the Integration Assessment Completed email:

Tag Name Description
ACTION.DATE Date that the action took place that triggers the email.
APPLICANT.STATUS Applicant's status.
APPLICANT.STATUS.CHANGE.DATE Most recent date on which the applicant's status changed.
APPLICATION.DATE Date the application was submitted.
APPLICATION.REVIEW.LINK Displays the internal or external job ad, depending on the recipient.
JOB.AD Internal or external job ad, depending on the recipient.
JOB.COMPENSATION.CURRENCY.SYMBOL Currency type defined for the job requisition.
JOB.COMPENSATION.RANGE.MAX Payment maximum range for the job. Note: This tag is only available to users who have permission to view and edit the salary range for requisitions. For users who do not have salary range permission, the tag is not visible in the tags pop-up.
JOB.COMPENSATION.RANGE.MIN Payment minimum range for the job. Note: This tag is only available to users who have permission to view and edit the salary range for requisitions. For users who do not have salary range permission, the tag is not visible in the tags pop-up.
JOB.COMPENSATION.TYPE Compensation type defined for the job requisition.
JOB.DESCRIPTION Internal or external job description, depending on the recipient.
JOB.DETAILS.LINK Link to the specific Job Details page on which the requisition is located.
JOB.EMPLOYMENT.TYPE Employment type defined on the requisition form.
JOB.IDEAL.QUALIFICATIONS.HTML Ideal qualifications defined on the requisition form (in HTML format).
JOB.IDEAL.QUALIFICATIONS.TEXT Ideal qualifications defined on the requisition form (in text format).
JOB.MINIMUM.QUALIFICATIONS Minimum qualifications defined for the requisition.
JOB.OPENINGS.NUMBER Number of openings defined on the requisition form.
JOB.OU.DIVISION.TITLE Division selected for the requisition.
JOB.OU.GRADE.TITLE Grade selected for the requisition.
JOB.OU.LOCATION.ADDRESS Facility Address defined for the location defined on the job requisition.
JOB.OU.LOCATION.TITLE Location selected for the requisition.
JOB.REQUISITION.HIRING.MANAGER.LIST.HTML User(s) listed as the Hiring Manager(s) for an organizational unit (OU) (in HTML format).
JOB.REQUISITION.HIRING.MANAGER.LIST.TEXT User(s) listed as the Hiring Manager(s) for an OU (in text format).
JOB.REQUISITION.ID Requisition ID.
JOB.REQUISITION.OWNER.LIST.HTML A list of the owners for the requisition (in HTML format).
JOB.REQUISITION.OWNER.LIST.TEXT A list of the owners for the requisition (in text format).
JOB.REQUISITION.PRIMARY.OWNER.NAME.FULL Displays the user defined in the Primary Owner field on the General tab when creating, editing, and copying requisition templates, default requisition templates, and job requisitions.
JOB.RESPONSIBILITIES.LIST.HTML Job responsibilities defined for the position OU (in HTML format).
JOB.RESPONSIBILITIES.LIST.TEXT Job responsibilities defined for the position OU (in text format).
JOB.TARGET.HIRE.DATE Target hire date defined on the job requisition form.
JOB.TITLE Job title defined on the requisition form.
MY.PROFILE.LINK Link to applicant's My Profile page.
PROFILE.USER.EMAIL Email address associated with an applicant profile.
PROFILE.USER.NAME.FIRST First name associated with an applicant profile.
PROFILE.USER.NAME.LAST Last name associated with an applicant profile.
PROFILE.USER.PREFIX This tag displays the prefix the applicant uses when addressing marital status. The prefix is defined in the Prefix field by applicants when completing their profile or by recruiters when defining the applicant's contact details in Manage Applicants.
RECIPIENT.DIVISION Recipient's division.
RECIPIENT.FIRST.NAME Recipient's first name.
RECIPIENT.LAST.NAME Recipient's last name.
RECIPIENT.PHONE Recipient's phone.
RECIPIENT.POSITION Recipient's position.