vILT Connector - Session Considerations

See the below sections for more information about creating and editing sessions, launching sessions, and updating the roster using an integration created using the vILT connector.

Integration Guide

Select this link to download the Virtual Instructor-Led Training (vILT) Connector Integration Guide.

Create and Edit Sessions

Sessions created for vILT sessions using the Learning Management System (LMS) must be associated with the vILT custom provider. Session information is sent to the virtual meeting provider when the SAVE button is clicked on the Summary page of the ILT session creation workflow. Both single and multi-part sessions can be created through the vILT connector. When creating multi-part sessions in the LMS, a separate meeting is created for each part of the session in the vILT connector.

Note: The maximum number of parts for a session is 20.

For more information about creating a session in the LMS: See ILT Session - Create/Edit.

Note: The ability to update a virtual instructor-led training (vILT) session is restricted once the first part is completed (past-dated), even if the session has future-dated session parts.

Cancel Sessions

Sessions canceled via the Learning Management System (LMS) are automatically canceled in the vILT connector as well. Both single and multi-part sessions can be cancelled through the vILT connector. Note: This functionality must be enabled by partners before it can be used.

Update Roster

Manual Roster Update

An administrator can initiate a manual GetAttendance call from the Session Roster page for the session in the LMS. On the roster page, click the UPDATE ROSTER button at least twenty-four hours after the session ends. This obtains the attendance information from the provider directly and updates the roster within the LMS. The instructor must wait at least twenty-four hours after the session ends to ensure the provider has had time to record attendance. After the roster has been updated, click the SUBMIT ROSTER button. Note: Updating the roster manually will overwrite the existing roster for the session.

For more information about the Session Roster page: See Session Roster Overview.