Move Session to Adobe Connect Seminar Room

The system enables administrators to move an ILT session into an Adobe Connect seminar room. However, seminar rooms must be created and managed within Adobe Connect.

To move an ILT session into a seminar room, first, create an ILT Facility that matches the name or ID of the shared seminar room in Adobe Connect. Second, create an ILT session. On the Parts Schedule page for the session, set the session location as the facility that corresponds to the Adobe Connect seminar room. This ensures the session is associated with the correct seminar room in Adobe Connect.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Facilities - Create Grants ability to create new facilities (locations) via ILT/Facilities and Resources. This is an administrator permission. Learning - Administration
Sessions - Create

Grants ability to create new instructor led training sessions. This permission works in conjunction with Events - View and Sessions - View permissions. Administrators can only create sessions for events for which they have the availability to view. When adding users to a session in which the session roster is full, this permission grants the ability to increase the session's available seats. This permission can be constrained by OU, User's OU, Instructor, User as Instructor, Facility, Facilities Owned by User, ILT Provider, User's ILT Provider, User, and User Self and Subordinates. This is an administrator permission.

Note: The "Restrict to User as Instructor" constraint is available, but it does not actually constrain the permission.

Learning - Administration

Create Seminar Room Facility

To create a seminar room facility, go to ILT > Facilities and Resources. Then, click the Add Facility link.

The following information must be entered for the seminar room facility in order to map it to the seminar room in Adobe Connect:

  • Name - Enter the Adobe Connect Seminar Room name. This is required.
  • ID - Enter the Adobe Connect Seminar Room ID. This is required.
  • Description - Enter an optional description for the seminar room facility.
  • Active - Select this option to make facility active.
  • Facility Type - Select the appropriate facility type from the drop-down list.
  • In the address fields, enter the address of the seminar room, if applicable.

For more information about creating facilities: See Facility - Add.

Create Session with Seminar Room Facility

To create an ILT Event Session, go to ILT > Manage Events & Sessions. Search for the appropriate event and in the Options column next to the event, click the View Sessions icon . To create a new session, you can do so via one of the following options:

  • Click Create New Session to create a new session.
  • Click Copy icon to create a copy of an existing session which can be changed or edited and saved as a new session.
  • Click Edit icon to modify an existing session.

The following information must be entered for the session on the Parts Schedule page in order to utilize the Adobe Connect seminar room facility:

  • Name - Enter the session name.
  • Description - Enter the session description.
  • Location - Select the Seminar Room Facility.

For more information about creating sessions: