Compliance Control Dashboard

Compliance Control represents the risk associated with employees not finishing a learning object (LO) by the required deadline. Lack of employee compliance with deadlines can result in regulatory fines and/or may prevent employees from performing their assigned duties.

The Compliance Control dashboard identifies the LOs and users who are currently at risk of being out of compliance for completing training on time. The dashboard also helps organizations understand why users are at risk and what the organization can do to mitigate immediate compliance risk. The trends and data are different depending on the ongoing compliance risk and the risk factors driving the compliance risk for the organization.

When first accessing the dashboard, the Registrations at Risk tab displays. To view details of the employees at risk, click the Employees at Risk tab.

Simulate

The Simulate option allows you to simulate the risk value for the selected dimensions in the simulation section, which appears at the bottom of the page once the Simulate button is clicked. This enables you to view how the risk could be relieved if the recommended actions were taken based on the risk factors that are causing the LOs to be at risk for on-time completion.

To simulate click the Simulate button. This opens the simulate details at the bottom of the page.

Simulate Details

The simulate section displays the actions that can be taken to relieve the risk. The list is in descending order of actions that can relieve the most to least registrations at risk. You can select one or more actions, and then simulate the selected actions to show how the course completion risk would be reduced if the actions were taken.

The following information displays based on the risk factors that are impacting course completion:

  • Action Needed - This column displays the recommended action to take to relieve the risk. Check the box next to the action to include the action in the simulation.
  • Primary Risk Factor - This column displays the risk factor.
  • Registrations at Risk - This column displays the total number of registrations at risk for the Location OUs and Department OUs.
  • Employees at Risk - This column displays the total number of employees at risk for the Location OUs and Department OUs.

Once the actions are selected, click the Apply Simulation button. This updates the page to show the reduction in course completion risk in each section if the actions are applied.

  • Primary Risk Factors - When simulating, the bar chart is updated to show the new percentage of risk for each risk factor if the action were to be taken. The simulated chart appears below the non-simulated chart.
  • Registrations at Risk - When simulating, the number of registrations at risk is updated to reflect the change in risk if the action were to be taken. The simulated total displays to the right of the non-simulated total. The Department OU values are updated to show the simulated values as a percentage of the original value. They display as a bubble in a darker shade overlaying the original bubble. You can click any of the Department OU values to view the child OUs and their impacted risk based on the simulation.
  • Employees at Risk - When simulating, the number of employees at risk is updated to reflect the change in risk if the action were to be taken. The simulated total displays to the right of the non-simulated total. The Department OU values are updated to show the simulated values as a percentage of the original value. They display as a bubble in a darker shade overlaying the original bubble. You can click any of the Department OU values to view the child OUs and their impacted risk based on the simulation.
  • Details - When simulating, number of LOs or employees who are at risk within each card is updated to reflect the change in risk if the action were to be taken. The simulated number displays to the right of the arrow.

Clear Simulation

To view the data prior to simulation, click Clear Simulation in the bottom-right of the simulation section. This updates the page to show the values prior to simulation.

Edit Simulation

To change the simulation selections, click Edit in the bottom-left of the simulation section.

Output

The Output button allows you to output the dashboard data based on the current view. The output displays summary or detail risk data, depending on the current dashboard display and whether or not simulation has been applied.

The following outputs display before simulation:

  • Summary - For the Registrations at Risk tab, the summary output displays each Department OU by location and the number of LOs that are at risk. For the Employees at Risk tab, the summary displays each Department OU by location and the number of employees who are at risk.
  • Details - For the Registrations at Risk tab, the details output displays each LO that is at risk, as well as the employees at risk and the number of employees at risk. For the Employees at Risk tab, the details display each LO that is at risk and the employees who are at risk for the LO.

The following outputs display after simulation:

  • Simulation Summary - This output displays the summary for the simulation.
  • Simulation Details - This output displays the details for the simulation. This shows the simulation effects of all of the individual pages in the list.

Search

Use the search bar to search for a specific employee, LO, or Location OU. Enter the search terms in the bar, and then click the matching result from the list of predictive search results.

If you select an employee or LO, then clicking the name opens the details page for the result.

If you select a Location OU, then the page refreshes to display the risk results for the OU.

Primary Risk Factors

This section shows the distribution of the top five primary risk factors for all trainings that are at risk. The name of each risk factor is listed below the bar chart and displays in a separate color. The chart shows the percentage of the risk factor out of the total risk. The risk factors appear in order of largest to smallest proportion of total risk, from left to right.

The risk factors that generate are based on the analysis of the risk. For example, the Day of Due Date risk indicates that users are not completing training because the due date is on a day of the week that increases the risk that users will not complete training on that day.

Risk Factor Details

You can click any of the primary risk factors to update the page to show only the LOs that have the selected risk factor. This updates the Registrations at Risk, Employees at Risk, and Details sections to show only the LOs with the selected risk factor.

For example, if the Duration risk factor is selected, then the page updates to display only the LOs that are at risk for on-time completion due to the duration of the LO.

Registrations/Employees at Risk

When first accessing the Compliance Control dashboard, the Registrations at Risk tab displays. The registrations at risk are the number of registered users within the dimensions of the Location OUs and Department OUs who are at risk for not completing the training on time. The total number of registrations at risk displays above the section heading.

The Employees at Risk tab shows the individual users who are at risk for not completing training on time.

Location Organizational Unit Color Key

The color key identifies each Location OU by a specific color. The colors display within the OU bar charts for registrations and employees at risk.

Department Organizational Units Chart

The bubble chart displays the number of registered users who are at risk within a specific Department OU. The OUs are color coded based on the Location OU key above the chart.

View Child Organizational Unit Details

You can click a Department OU to view the child OUs and their registrations/employees at risk. This updates the page to reflect the results in relation to the selected OU.

Back

Once the OUs are narrowed to display results for a specific OU, a Back button displays at the top of the section. Click the Back button to go back to the previous OU.

Details

This section displays a card for each LO/employee that is at risk. Up to 12 LOs or employees display by default.

Registrations at Risk

The following information displays for each LO:

  • LO icon
  • Name of course
  • Category - This indicates the LO type.
  • Number of users at risk

Employees at Risk

The following information displays for each user:

  • Photo
  • Name
  • Position OU
  • Number of LO's at risk

View Details

To view further details about a specific LO or employee, click the card. This opens the details page for the LO or employee.