The session roster allows instructors and administrators to see a list of all users who are scheduled to attend a session, as well as users who would like to attend the session and are awaiting an exception or opening in the class. The instructor-led training session roster is a central place where administrators or instructors can view and manage the users that are registered for a session or have requested the session. Administrators can manage sessions that have waitlists and sessions where multiple users must be transferred to another session of an event. Instructors can manage assignments as well as attendance and scoring. When the session has concluded, the final roster can be submitted.
|PERMISSION NAME||PERMISSION DESCRIPTION||CATEGORY|
|LO Attachments - View||Grants ability to view the learning object attachments that are set to be available to administrators. This permission can be constrained by User's ILT Provider, Provider, and ILT Provider. This is an administrator permission.||Learning - Administration|
|Roster - Manage||Grants ability to manage instructor led training session rosters, including updating attendance, and marking the ILT session complete to update student transcripts. A variety of other features are available depending upon additional roster permissions. This permission works in conjunction with Events - View, Sessions - View, and Roster - View permissions. This permission can be constrained by Instructor, User as Instructor, ILT Provider, and User's ILT Provider. This is an administrator permission.||Learning - Administration|
|Roster - View||Grants view-only access to instructor led training session rosters. This permission works in conjunction with Events - View and Sessions - View permissions. This permission can be constrained by Instructor, ILT Provider, User's ILT Provider, and User as Instructor. This is an administrator permission.||Learning - Administration|
To access the ILT session roster, go to. Search for the appropriate event and next to the event in the search results, in the Options column, click the View Sessions icon . This option is only available to users with permission to view sessions. Next to the appropriate session, in the Options column, click the View Roster icon .
There are three possible tabs within the Roster page:
- Roster - This is the default tab and is always visible. This tab provides an overview of the session, including roster and schedule.
- Assignments - This tab only appears if the session has prerequisites, pre-work, or post-work.
- Attendance and Scoring - This tab is always visible and enables the administrator or instructor to track attendance and scoring.
- Manage Session Waitlist
- Exception Requests
- Add Users to a Session via a Roster
- Edit Transcript Details
- Email Registered Users
- Exempt Users from Assignments
- Withdraw Users
- Interest Tracking
The following page contains a quick reference card to guide you through the process of managing the session roster: