ILT Session Overview

Sessions enable administrators to create any type of scheduled learning event. Sessions may be instructor-led courses held in a classroom or virtual webcast sessions. It is helpful to think of sessions as scheduled instances of instructor-led training courses or individual occurrences of events. Course events include all of the "parent" information which defaults to the session, such as the course description, the objectives, the vendor, and the subjects. Events do contain some specific default session information as well, such as course prerequisites, course evaluations, and the registration procedures. While this kind of information defaults from the event setting, it can differ from one session to another because it is editable at the session level. However, sessions hold more specific data, including the times, locations, instructors, and resources for a specific course instance.

Search for Sessions

Select to view sessions that are in a Tentative, Approved, Completed, or Canceled status, or search by Session Number or Locator Number.

Create New Session

Click this link to create a new session.See ILT Session - Create/Edit. Note: If this link is named Create New <Primary Vendor Name> Session and a Create New <Secondary Vendor Name> Session link appears to the right of it, then your portal has enabled the ability to configure multiple providers for a session. See Sessions Page in the Session Options section of Online Help for more information about this functionality.

Sessions List

The following information is displayed for each session in the Sessions list:

  • Day - If an Expand icon displays to the left of the session in the Day column, then your portal has enabled the ability to configure multiple providers for a session. See Sessions Page and Session Options - Parts Schedule in the Session Options section for more information about the session options functionality.
  • Start Date - This column is only displayed if the Show both Session Time and Date in Sessions tables option is selected by the administrator in ILT Preferences.
  • End Date - This column is only displayed if the Show both Session Time and Date in Sessions tables option is selected by the administrator in ILT Preferences.
  • Session ID
  • Locator Number
  • Location - This column displays the next-level location name that has a facility type of City for each session. If no location in the hierarchy for the associated session has a facility type of City, then the Location column displays the Location name for the associated session. This column is dependent upon an organization's configuration settings of the Location OU hierarchy and Facility Type settings. Parent level Location OUs that are designated as a facility type of City are displayed in the Location column.
  • Instructor
  • Enrollment
  • Status

Evaluation Options

The following Evaluation options are available in the Evaluation column:

  1. Edit Evaluation - Click this icon to manage the session evaluation.
  2. View Evaluation Report - Click this icon to run an evaluation report
  3. Print Evaluation - This enables administrators and instructor-led training (ILT) instructors to print evaluations for the session and distribute them to all session attendees. This icon is only available if an evaluation is configured for the corresponding session and if the user has permission to print evaluations. Administrators and ILT instructors can click the Print Evaluations icon to open the Print Evaluations pop-up. See Session Evaluation - Print Pop-up.

Options

The following options are available in the Options column:

  1. View Roster - Click this icon to view and manage roster. See Session Roster - Roster Tab.
  2. Edit Session - Click this icon to make changes to an existing session. See ILT Session - Create/Edit.
  3. Copy Session - Click this icon to create a copy of a session. See ILT Session - Create/Edit.
  4. View Sessions Details - Click this icon to view session details. See Session - View Details.
  5. Cancel Session - Click this icon to cancel a session. This cancels the session for all registered users and sends an email if active.

Note: If the Options column displays a Create Primary Session Option icon and a Create Secondary Session Option icon , then your portal has enabled the ability to configure multiple providers for a session. See Sessions Page and Session Options - Parts Schedule in the Session Options section of Online Help for more information about the session options functionality.

See also:

ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT