ILT Session Overview

Sessions enable administrators to create any type of scheduled learning event. Sessions may be instructor-led courses held in a classroom or virtual webcast sessions. It is helpful to think of sessions as scheduled instances of instructor-led training courses or individual occurrences of events. Course events include all of the "parent" information which defaults to the session, such as the course description, the objectives, the vendor, and the subjects. Events do contain some specific default session information as well, such as course prerequisites, course evaluations, and the registration procedures. While this kind of information defaults from the event setting, it can differ from one session to another because it is editable at the session level. However, sessions hold more specific data, including the times, locations, instructors, and resources for a specific course instance.

Search for Sessions

Select to view sessions that are in a Tentative, Approved, Completed, or Canceled status, or search by Session Number or Locator Number.

Create New Session

Click the Create New Session link to create a new session.See ILT Session - Create/Edit. Note: If this link is named Create New <Primary Vendor Name> Session and a Create New <Secondary Vendor Name> Session link appears to the right of it, then your portal has enabled the ability to configure multiple providers for a session.

Create New Session with Specific Provider

If the primary vendor is changed for the event, you can select which provider to use when creating new sessions from scratch. You can do this by clicking the linked name of the provider near the top of the sessions page. Or you can select the provider from the Select session provider before creating a new session drop-down and then click Create New Session.

The providers that are available to select are providers who have been tied to the event historically. In addition, the only available providers are those that fall within the your constraints for the Sessions - Create permission.

Note: The vendor for an event can only be changed if the Enable to change provider for events option is checked in ILT Preferences. In addition, the Enable to select provider when creating sessions option must also be checked in ILT Preferences in order for the provider to be selected when creating new sessions from scratch.

Note: If only one provider has been configured for the event, then no other providers are available in the drop-down. The drop-down does not display if the Enable to select provider when creating sessions option is unchecked in ILT Preferences.

Sessions List

The following information displays for each session in the Sessions list:

  • Day - If an Expand icon displays to the left of the session in the Day column, then your portal has enabled the ability to configure multiple providers for a session. See Sessions Page and Session Options - Parts Schedule in the Session Options section for more information about the session options functionality.
  • Start Date - This column is only displayed if the Show both Session Time and Date in Sessions tables option is selected by the administrator in ILT Preferences.
  • End Date - This column is only displayed if the Show both Session Time and Date in Sessions tables option is selected by the administrator in ILT Preferences.
  • Session ID
  • Locator Number
  • Location - This column displays the next-level location name that has a facility type of City for each session. If no location in the hierarchy for the associated session has a facility type of City, then the Location column displays the Location name for the associated session. This column is dependent upon an organization's configuration settings of the Location OU hierarchy and Facility Type settings. Parent level Location OUs that are designated as a facility type of City are displayed in the Location column.
  • Instructor
  • Enrollment
  • Status

Evaluation Options

The following Evaluation options are available in the Evaluation column:

  • Edit Evaluation - Click this icon to manage the session evaluation.
  • View Evaluation Report - Click this icon to run an evaluation report.
  • Print Evaluation - This enables administrators and instructor-led training (ILT) instructors to print evaluations for the session and distribute them to all session attendees. This icon is only available if an evaluation is configured for the corresponding session and if the user has permission to print evaluations. Administrators and ILT instructors can click the Print Evaluations icon to open the Print Evaluations pop-up. See Session Evaluation - Print Pop-up.

Options

The following options are available in the Options column:

Note: If the Options column displays a Create Primary Session Option icon and a Create Secondary Session Option icon , then your portal has enabled the ability to configure multiple providers for a session. See Sessions Page and Session Options - Parts Schedule in the Session Options section of Online Help for more information about the session options functionality.

See also:

ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT ILT