Manage Events and Sessions
Events are instructor-led training courses that contain general information about the course, such as the description, the objectives, the vendor, and the subjects. Because there are typically many instances of one course held at different times and locations by different instructors, every event can occur at a variety of times and places. In the system, these scheduled instances of an event are referred to as sessions. Events do contain some default session information, such as the course prerequisites, the course evaluation, and the registration procedures, but these defaults may be modified at the session level.
Design Note: An updated interface is available for this page, which can be enabled by administrators in Feature Activation Preferences. With the new design, the functionality of the page is unchanged.
|PERMISSION NAME||PERMISSION DESCRIPTION||CATEGORY|
|Events - Edit||Grants ability to edit/update existing instructor led training events. This permission works in conjunction with Events - View permission. This permission can be constrained by OU, User's OU, ILT Provider, and User's ILT Provider. This is an administrator permission.||Learning - Administration|
|Events - View||Grants view-only access to instructor led training events, enabling the user to view all details/options that were selected when the event was created. This permission can be constrained by OU, User's OU, User's ILT Provider, and ILT Provider. This is an administrator permission.||Learning - Administration|
Note: Only the events for which you have the availability to view will display.
Note: Events for which the provider is inactive do not display. To verify if a provider is active, go to and make sure the vendor the event you are searching for is active.
On the Manage Events & Sessions page, both events and sessions can be searched, allowing for quick and convenient access to events and sessions. Filter options are also available to define the search criteria.
View users who are on a waitlist. See Session Roster - Roster - Waitlists.
View users who have requested training and have an exception. See Exception Requests.
View users who have expressed an interest for an ILT event. See Interest Tracking.
Search for all Events
Search for existing events. See ILT Event Overview - Search for Events .
Search for all Sessions
Search for existing sessions. See ILT Event Overview - Search for Sessions.
Create New Event
For documentation about creating events, See ILT Event - Create/Edit.
Export to Excel
Click this link to export the list of events to Excel. Note: This export is limited to the first 1,000 records. If there are more than 1,000 records, then only the first 1,000 are included in the Excel file.
Helpful Hints - Event Availability
- Events which are not available to users will not be visible to users.
- The availability of an event becomes the default availability of sessions within the event, but availability may be overridden at the session level.
- Users may search for sessions that are available to them for an event that is not available to them by using the Events Calendar.