ILT Event Overview - Search for Sessions

Select the Search for all Sessions option to search for sessions. When searching by sessions, the search criteria table is named "Search All Sessions." When searching for sessions, there are additional filter options.

To search for sessions, go to ILT > Manage Events & Sessions. Then, select the Search for all Sessions option to search for sessions.

The following search filters are available:

  • Session Status - Search for sessions by the following statuses:Tentative, Approved, Completed, or Canceled.
  • Session ID
  • Course Code - If course codes have been activated in your portal, training items that were created after the activation are automatically assigned a unique course code. Course codes can be used to find a specific session.
  • Locator Number
  • Start Date Range
  • End Date Range
  • Location - When searching by location, the system displays results for all sessions that are located in or below the defined Location criteria (i.e., the specified location or a subordinate location).
  • Instructor
  • Vendor
  • Event Name
  • Subject - When searching by subject, if a session part contains a subject, the part's subject is also searched.

Note: Currently, daylight saving time (DST) time zones are not supported in ILT for events or sessions. All times within ILT and other system areas showing events and sessions will be shown in non-DST times (e.g., PST instead of PDT).

See the Search for Sessions - Information and Options section below for additional information.

Information and Options

When searching for sessions, there are both Event Options and Session Options in the Sessions table.

The following information is displayed for each event in the Sessions table:

  • Day
  • Start Date - This column is only displayed if the Show both Session Time and Date in Sessions tables option is selected by the administrator in ILT Preferences.
  • End Date - This column is only displayed if the Show both Session Time and Date in Sessions tables option is selected by the administrator in ILT Preferences.
  • Session ID
  • Event Name
  • Locator Number
  • Location - This column displays the next-level location name that has a facility type of City for each session. If no location in the hierarchy for the associated session has a facility type of City, then the Location column displays the Location name for the associated session. This column is dependent upon an organization's configuration settings of the Location OU hierarchy and Facility Type settings. Parent level Location OUs that are designated as a facility type of City are displayed in the Location column.
  • Instructor
  • Enrollment
  • Status

The following options are available for sessions in the Sessions table:

  1. Event Options - The following options are available in the Event Options column:
    • Edit Event - Edit the event.
    • Copy Event - Copy the event.
    • View Sessions - View available sessions.
    • Edit Evaluation - Edit the associated evaluation. Note: The icon has been updated.
    • View Evaluation Report - View the evaluation report for the associated evaluation.
    • Map Certification - Map training and the training's credit values to associated certifications and training areas from both the Course Catalog and Manage Events & Sessions areas.
  2. Session Options - The following options are available in the Session Options column:
    • View Roster - View the session's roster.
    • Edit Session - Edit the session.
    • Copy Session - Copy the session.
    • View Session Details - View the details of the session.
    • Cancel Session - Cancel the session.
    • Edit Evaluation - Edit the associated evaluation. Note: The icon has been updated.
    • View Evaluation Report - View the evaluation report for the associated evaluation.
    • Print Evaluation - This enables administrators and instructor-led training (ILT) instructors to print evaluations for the session and distribute them to all session attendees. This icon is only available if an evaluation is configured for the corresponding session and if the user has permission to print evaluations. Administrators and ILT instructors can click the Print Evaluations icon to open the Print Evaluations pop-up. See Session Evaluation - Print Pop-up.

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