ILT Event - Create - Step 3 - Pricing

The Pricing step is the third step of the event creation process. On this step, set pricing information for the event. Note: Pricing functionality is only visible by client request.

Design Note: An updated interface is available for this page, which can be enabled by administrators in Feature Activation Preferences. With the new design, the functionality of the page is unchanged.

To create an event, go to ILT > Manage Events & Sessions. Then, click the Create New Event link. Click Pricing link to edit the event pricing. See Course Catalog - Pricing.

OR, go to Admin > Tools > Learning > Learning Admin Console. Then, click the Create button and click the Event link. Click the Pricing tab to manage the pricing settings for this event.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Events - Create Grants ability to create new instructor led training events. This permission works in conjunction with Events - View permission. This permission can be constrained by OU, User's OU, ILT Provider, and User's ILT Provider. This is an administrator permission. Learning - Administration
Events - Edit Grants ability to edit/update existing instructor led training events. This permission works in conjunction with Events - View permission. This permission can be constrained by OU, User's OU, ILT Provider, and User's ILT Provider. This is an administrator permission. Learning - Administration
Events - View Grants view-only access to instructor led training events, enabling the user to view all details/options that were selected when the event was created. This permission can be constrained by OU, User's OU, User's ILT Provider, and ILT Provider. This is an administrator permission. Learning - Administration
LO Attachments - Manage Grants ability to upload attachments to learning objects. Administrators with this permission are automatically granted the LO Attachments - View permission. This permission can be constrained by User's ILT Provider, Provider, and ILT Provider. This is an administrator permission. Learning - Administration
LO Attachments - View Grants ability to view the learning object attachments that are set to be available to administrators. This permission can be constrained by User's ILT Provider, Provider, and ILT Provider. This is an administrator permission. Learning - Administration

Pricing

Populate the following fields and options for the Pricing step:

Default Price

Enter a default price for the training. The default price is what the user (or user's cost center) is charged when registering for training of no other price is set for the user below. This price is converted into all currencies supported using the Current Conversion Rate table. If the rate is fixed, it is displayed using the Client's Fixed Rate. If not fixed, it displays the Cornerstone Rate. If the seller's currency is incompatible with the buyer's currency, the buyer is shown the price converted from the seller's currency to the buyer's default currency using the Currency Conversion Rate Table (Fixed rate or Cornerstone rate).

Apply Custom Invoice - Check this option to apply a custom invoice to the LO. If no custom invoice is available for the LO, this option is not available.

  • Apply Sales Tax - Select this option to apply sales tax to the learning object. To implement sales tax functionality, contact Global Customer Support. A sub-account with Cybersource is required as well as a tax nexus.
  • Product Code - Enter the product code for the LO up to 200 characters. Product codes are required if a product is non-taxable or if the product has a non-standard tax rate. When a product code is entered, this value is passed to CyberSource at the time of tax calculation to specify any tax exemptions. This field is only available to organizations using sales tax when the Apply sales tax option is selected.
  • Billing Entity - Click the pop-up icon to select a billing entity for the LO. This can be used to define the division within the organization from which the product should be taxed. Once a billing entity is selected, it can be removed by clicking the Remove icon to the right of the value. When a billing entity is selected, this value is passed to CyberSource at the time of tax calculation. This field is only available to organizations using sales tax when the Apply sales tax option is selected. Also, this field is only available to users with permission to manage billing entities.

Override user's OU currency

Select this option to require the user to pay for training with the currency defined for the training rather than the currency defined for their OU. Note: The currency settings must match the payment processor's settings to ensure that the user can check out with the currency defined for the LO. If the payment processor is not configured to accept the user's currency, then the user cannot check out.

Cornerstone Price

This is the price Cornerstone charges the client (the company, not the user) when the billing is reconciled.

Active Pricing

Select this option to set the active price by OU. See the Create Pricing LOs by OU Rules section below for additional information.

Future Pricing

Select this option to set the future price by OU. See the Create Pricing LOs by OU Rules section below for additional information.

Historical Pricing

Select this option to search for historical prices by date.

Create Pricing LOs by OU Rules

Using the OU drop-down, you can set different prices for different organizational units (OUs). If no price is defined for a user, the default price is used. All pricing rules created on the learning object (LO) level expire immediately if any change is made at the group level. If no end date is set for the pricing, the pricing rules are permanent.

Because it is possible that a LO has multiple pricing rules set, the system observes the following rules:

  • If a user falls under multiple OUs with multiple pricing rules that have different rankings, the cost associated with the highest (1) ranking is applied.
  • If a user falls under multiple OUs with multiple pricing rules that have the same ranking, the cost associated with the lowest price is applied.

Note: Pricing LOs by OU rules is limited to 120 rules.

Save or Next

Click Save or Next to continue to Training Units or Session Defaults section. The Training Units section is only available if training units are enabled.