Facility - Add

Adding a location from facilities and resources adds this location in your Location organizational unit (OU) hierarchy. This OU can then be used to assign items, create groups, configure availability, and more.

To add a facility, go to ILT > Facilities and Resources. Then, click the Add Facility link.

Adobe Connect Integration Note: When creating an Adobe Connect seminar room facility, certain information must be entered in order to map it to the seminar room in Adobe Connect. See Move Session to Adobe Connect Seminar Room.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Facilities - Create Grants ability to create new facilities (locations) via ILT/Facilities and Resources. This is an administrator permission. Learning - Administration
Facilities - Update Grants ability to edit/modify existing facilities (locations) via ILT/Facilities and Resources. This is an administrator permission. Learning - Administration
Facilities - View Grants view-only access to existing facilities (locations) and their details, from the ILT Facilities and Resources screen. This is an administrator permission. Learning - Administration
Facility Requests - Manage Grants ability to approve or deny Facility Requests for instructor led training sessions. ILT sessions remain in a "pending" status until the facility (location) owner approves use of the facility for the session, when approval is required. User must also be designated "owner" of the facility (location). This permission works in conjunction with Facilities - View permission. This is an administrator permission. Learning - Administration
Facility Requests - Update Grants ability to approve or deny requests of Facilities for instructor led training sessions. User must also be designated as facility owner to approve the request. Learning - Administration
Facility Requests - View Grants view-only access to instructor led training session Facility Requests. This is an administrator permission. Learning - Administration

To create a new facility, configure the following fields within the following sections:

General

  • Name - Enter the name of the facility (required field).
  • ID - Enter an ID (required if the Allow Reconciliation option is selected).
  • Description - Enter the facility description.

Details

  • Parent - Select a facility parent.
  • Owner - Select an owner. Location owners are responsible for granting ILT facility requests for this location. When a facility is requested, the Facility Request email is sent to the location owner if the email is activated.
  • Active - Check this box to make the facility active.
  • Allow Reconciliation - Check this option to compare this record to incoming data feeds. Note: If adding a training room, it is recommended that you leave this option unchecked, as this facility is unlikely to be in your data feed.

Facility Information

  • Facility Type - Select a facility type from the drop-down menu.
  • Country - Select a country from the drop-down menu.
  • Address #1 - Enter the first line of the address.
  • Address #2 - Enter the second line of the address.
  • City - Enter the city.
  • State - Select a state from the drop-down list, if applicable.
  • Postal Code - Enter the postal code.
  • Time Zone - Select a time zone from the drop-down menu (required field). The time zone entered for a location will automatically set the time zone for all ILT session start dates which are scheduled at that location.
  • Contact - Enter a contact for the location.
  • Phone - Enter the contact's phone number.
  • Fax - Enter the contact's fax number.
  • Email - Enter the contact's email (for informational purposes only).
  • Occupancy - Enter the maximum number of people that can be within the facility.
  • Approval Required - Select this option if approval is required from the location owner for sessions scheduled at this location.
  • On Site - Select this option if the location is on-site.

Save

Click Save to create the facility.