Edge Import - ILT Transcript Load and Feed

The ILT Transcript load and feed enable organizations to load transcript data specific to instructor led training learning objects.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Access LMS - ILT Transcripts Load Grants access to the ILT Transcripts data load via Edge Import. This permission can be constrained by OU and Provider. This is an administrator permission. Edge Import

Starter Guide

Select this link to download the Edge Import Starter Guide.

Select this link to download the Edge Import - Learning Guide.

Unique Identifiers

When loading ILT transcript data, the following can be used as the unique identifier for each session:

  • Unique Session ID across all Events - Select this option when you have unique Session IDs available. The final unique key fields will be User ID and Session ID.
  • Unique Session ID within each Event - Select this option when you have a unique combination (Event ID and Session ID) available. The final unique key fields will be User ID, Event ID, and Session ID.
  • Session Locator Number
  • Session Learning Object ID - Select this option when you have a unique Session Learning Object ID available. The final unique key fields will be User ID and Learning Object ID.

Registration Limits

Organizations can configure the Should users be force enrolled into Training by increasing registration limits? setting to allows users to be registered in a session even if the maximum enrollment is met. The following options are available:

  • Select Yes to allow users to be registered for a session even if the maximum enrollment is met.
  • Select No to prevent users from being registered for a session if the maximum enrollment is met. If the record is being loaded with a status of Completed, then the record is loaded regardless of the registration limit.

Supported Transcript Statuses

The following transcript statuses are supported with this load type:

  • Approved
  • Cancelled
  • Completed
  • Exempt
  • Incomplete
  • No Show
  • Registered
  • Requested
  • Waitlisted
  • Withdrawn

Due Date - Acceptable Format and Default Value

The Due Date field accepts the following format: DATE HH:MM:SS +/- UTC offset.

  1. If the Due Date time is not provided, the time defaults to 23:59:00.
  2. If the UTC offset is not provided, the offset defaults to UTC.

The following Due Date formats are accepted and available in the template guide:

  1. Valid Date Only
    1. Due date provided in the file: 01-01-2023
    2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 23:59:00 OFFSET: UTC
  2. Valid Date and Time
    1. Due date provided in the file: 01-01-2023 11:11
    2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 11:11:00 OFFSET: UTC
  3. Valid Date with Offset
    1. Case 1: Valid offset
      1. Due date provided in the file: 01-01-2023 +5
      2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 23:59:00 OFFSET: +5
    2. Case 2: Offset provided as 0; because 0 is not valid, UTC is used.
      1. Due date provided in the file: 01-01-2023 +0
      2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 23:59 OFFSET: UTC
  4. Valid Date and Time with Offset
    1. Case 1: Valid offset
      1. Due date provided in the file: 01-01-2023 11:11 +5
      2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 11:11 PM OFFSET: +5
    2. Case 2: Offset provided as 0; because 0 is not valid, UTC is used.
      1. Due date provided in the file: 01-01-2023 11:11 +0
      2. Due date complete value processed by system: DATE: 01-01-2023 TIME: 11:11 OFFSET: UTC

Considerations

The following considerations apply to this load type:

  • ILT Transcripts Load allows creating and updating users' transcripts with session learning object records.
  • This load type does not support updating values with blank values.
  • For the due date, specify "DELETE" to remove the due date from the session transcript only. Specify "USE EVENT" to apply event transcript due date to the session transcript. If "USE EVENT" is specified and the Event Transcript does not have the due date defined, then the due date will be removed from session transcript.
  • A blank due date will default the session due date to the event transcript due date.
  • A blank request date will default the request date to the session start date.
  • A blank registration date will default the registration date to the session start date.
  • A blank completion date will default the completion date to the session end date.
  • If the Transcript Status is set to Complete, this marks all sessions parts as attended.
  • It is not possible to update only specific session parts with some attendance.
  • For load configurations created after the November 2023 release, the Comments field is required to be mapped when the Due Date field is mapped. Existing load configurations created before the November 2023 release that have the Due Date field mapped and do not have the Comments field mapped will continue to work.

Frequently Asked Questions (FAQs)

No, this is not supported.