When a user leaves a Legal Entity organizational unit (OU) and requests to be forgotten OR that user’s data is outside of the data retention period, effective dated records are anonymized. When an effective dated record is anonymized, certain fields are anonymized and other fields are deleted.
When an effective dated record is anonymized, the following information is anonymized:
- Prefix
- First Name
- Middle Name
- Last Name
- Suffix
- Username
- User ID
- Local System ID
- Original Hire Date - This is set to 1/1/1901
- Last Hire Date - This is set to 1/1/1901
- Address Line 1
- Address Line 2
- City
- State
- Zip
- Country
- Time Zone
- Phone
- Fax
- Mobile Phone
- Signature
- User Status
- Relationships
- Allow Reconciliation
When a user record is anonymized, the following information is deleted:
- Email Address
- Personal Email Address
- Absent Status
- User Type and Sub Type
- Employment Status
- Leave Type
- Termination Reason
- Termination Date
- Termination Type
- Eligible for Rehire
- Rehired Employee
- Custom Fields
- For Sensitive Personally Identifiable Information (SPII) fields present in the Data Load Wizard and reporting that do not display on the user record, the values are deleted.
When a user record is anonymized, the following information is not impacted:
- Organizational Units (e.g., Division, Position, Grade)
- Display Language
Note: To enable instant application data deletion and profile anonymization, contact GCS.