Administrator Topic

Capabilities Library - Create/Edit Capability

Capabilities describe what a person can do or what they know. Once capabilities are available, users can add them to their profile as skills they have or skills they would like to develop.

To create a capability from the Capabilities Library, go to Admin > Tools > Core Functions > Capabilities > Library. Then, select the Create button.

To edit a capability from the Capabilities Library, go to Admin > Tools > Core Functions > Capabilities > Library. Then, select the Edit link to the right of the appropriate capability.

Create Capability

When you select the Create button on the Capability Library page, a flyout opens. Enter the following information for the capability:

  • Name - Enter a descriptive name for the capability. This should clearly indicate the skill or knowledge associated with the capability so that end users and administrators understand the capability. This field is required. The character limit for this field is 250.
  • Description - Enter a detailed description for the capability. This should provide additional information about the capability so that all users and administrators understand the capability. This field is optional. The character limit for this field is 2000.

If the administrator has the Capability Library - Manage permission, two options will appear during creation, Save Draft or Publish. Capabilities in a draft status are not visible to users.

If the administrator only has the Capability Library - Edit permission, a capability can only be created in a draft status.

If the Capability is ready to be used by users after entering the appropriate details, select the Publish button in the flyout. The new capability is added, and you are presented with two options:

  • Done - Select this option to return to the Capability Library. See Capabilities Library - Manage Capabilities.
  • Edit - Select this option to navigate to the Edit Capability page where you may edit the capability details. See the Edit Capability section below for additional information.

Edit Capability

When you select the Edit link on the Capability Library page, the Edit Capability page opens.

Enter the following information on the General Settings tab for the capability:

  • ID - This is the unique identifier for the capability. When a capability is created from the Capability Library, this ID is automatically generated by the system.
  • Name - Enter a descriptive name for the capability. This should clearly indicate the skill or knowledge associated with the capability so that end users and administrators understand the capability. This field is required. The character limit for this field is 250. If multiple languages are enabled for your portal, select the Translate icon to translate the field into other available languages.
  • Description - Enter a detailed description for the capability. This should provide additional information about the capability so that all users and administrators understand the capability. This field is optional. The character limit for this field is 2000. If multiple languages are enabled for your portal, select the Translate icon to translate the field into other available languages.

For capabilities in a draft or inactive status:

  • If the administrator has the Capability Library - Manage permission, two options will appear during editing, Save or Publish. If publish is selected, changes are first saved before the capability status is changed to active.
  • If the administrator only has the Capability Library - Edit permission, the user may save changes, but cannot publish the capability.

For capabilities in an active status:

  • Changes to a capability can be saved, but no status transitions are allowed from the Edit Capability page.

Back to Library

When editing a capability, you may select the Back To Library button to return to the Capabilities Library. See Capabilities Library - Manage Capabilities.

 

Last Published: 10/11/2021 If you have feedback or suggestions for an Online Help article, please select this link. © 2021, Cornerstone OnDemand