Administrator Topic

Online Course - Curricula Auto Reversioning

When an online course is reversioned via Content Uploader functionality available via the Course Console, curricula which contain the online course are automatically reversioned as well. In addition, when a previous version of an online course expires, the previous version is automatically removed from any curricula it is contained within. If an online course contained within a curriculum is reversioned, the new version of the online course is automatically updated within the newest version of the curriculum that contains the course. When this occurs, the curriculum is reversioned. The effective date of the new curriculum version is set to the effective date of the new online course version. The comments for the new curriculum version are the same as the new online course version. This occurs even if there are no users enrolled in the curriculum. Note: Administrators can view the dynamic or dynamic recurring learning assignments for curricula containing any version of the online course.

Important: To maintain compliance, administrators must have the permission for online course versioning AND the permission for curriculum versioning . If an administrator creates a new version of a child material or child online course but does NOT have permission to version curricula, the curriculum will not be updated and version updates cannot be maintained.

  • If the new online course version replaces the previous version, the new version maintains the same settings within the curriculum as the previous version (i.e., item sequence, number of required items, pay upfront, pre-approved, auto-register).
  • If the new online course version appends the previous version, then the behavior depends on whether there are already two versions of the course within the curriculum.
    • If there is currently only one version of the online course in the curriculum, then the new version is added with the same sequence number as the previous version. If all items in the section are required, then the new version is also required. If not all items in the section are required, then the number of required items for the section is unchanged. The new version has the same pay upfront, pre-approved, and auto-register settings.
    • If there are currently two versions of the online course in the curriculum, then the new version replaces the expired version in the curriculum. The new version is added with the same sequence number as the expired version. The number of required items for the section is unchanged. The new version has the same pay upfront, pre-approved, and auto-register settings.
  • Because two versions of an online course may exist in a curriculum, one of the versions within the curriculum may expire, leaving only one active version. When this occurs, the sequence is unaffected, because both versions had the same sequence number. The number of required items in the section returns to its value prior to adding the appended version.

See the table below for curriculum behaviors resulting from various online course reversioning selections:

Replace or Append?

Reversion Behavior

Setup Sequence required Pre-Approved/Pay Upfront/Register
Replace

 

Yes

Same sequence as Version 1 of online course The same number of items are required for curriculum section completion after the online course and curriculum are reversioned. The pre-approved/pay upfront/register selections are copied from the previous version to the new version.
Replace   No Same sequence as Version 1 of online course The same number of items are required for curriculum section completion after the online course and curriculum are reversioned. The pre-approved/pay upfront/register selections are copied from the previous version to the new version.
Append When two versions are appended Yes Same sequence as Version 1 of online course

-When zero items in the section are required, zero items are required after the reversion. For example, if 0/3 items were required prior to reversioning, 0/4 items are required after the reversioning.

-When all items in the section are required, all items are required after the reversion. For example, if 3/3 items were required prior to the reversioning, 4/4 items are required after the reversioning.

-When not all items in the section are required, the reversioned course becomes optional within the section. For example, if 2/4 items in the section were required prior to the reversioning, 2/5 items in the section will be required after reversioning.

The pre-approved/pay upfront/register selections are copied from the previous version to the new version.
Append When two versions are appended No Same sequence as Version 1 of online course The same number of training items are required for curriculum completion after the online course and curriculum are reversioned. The pre-approved/pay upfront/register selections are copied from the previous version to the new version.
Append When the new version replaces the old version Yes Same sequence as Version 1 of online course

-When zero items in the section are required, zero items are required after the reversion. For example, if 0/3 items were required prior to the course reversioning, 0/4 items will be required after reversioning.

-When all items in the section are required, all items are required after the reversion. For example, if 3/3 items were required prior to the course reversioning, 4/4 items are required after reversioning.

-When not all items in the section are required, the reversioned course becomes optional in the section. For example, if 2/4 items in the section were required prior to the course reversioning, 2/5 items in the section are required after reversioning.

The pre-approved/pay upfront/register selections are copied from the previous version to the new version.
Append When the new version replaces the old version No Same sequence as Version 1 of online course The same number of items are required for curriculum section completion after the online course and curriculum are reversioned. The pre-approved/pay upfront/register selections are copied from the previous version to the new version.

 

Last Published: 10/11/2021 If you have feedback or suggestions for an Online Help article, please select this link. © 2021, Cornerstone OnDemand