Adjustment Guideline - Create - Equity Types

Adjustment guidelines can be created by Organizational Unit (OU). These guidelines can be created as specific amounts, can implement a recommendation matrix or custom formula, and can be discretionary or non-discretionary.

To create a new adjustment guideline, go to Admin > Tools > Compensation Management > Adjustment Guidelines. Then, click the Create New Adjustment Guideline link. See Adjustment Guideline - Create.

Details

  • Effective Period - Enter the effective compensation period of the guideline. An adjustment guideline can be used for a compensation task as long as the Effective Period matches or extends beyond the Compensation Period of the task (i.e., starts earlier than or ends later than the Compensation Period).
  • Type - Select one of the following bonus types: See the Adjustment section below for additional information on configuring the adjustments based on the selected Type.
    • Specific Amount
    • Recommendation Matrix - This option enables administrators to complete a merit matrix. This is a less configurable version of the Editable Recommendation Matrix. Note: This option is not available for Cost of Living or Market Adjustments.
    • Editable Recommendation Matrix - This option enables administrators to completely configure a merit matrix that takes into account where an employee stands in their salary range and their performance score and gives compensation managers a recommended increase range. Note: This option is not available for Target components or Equity components that are allocated in Shares.
    • Custom Formula - The Custom Formula is configured in the Adjustment section and can be based on compensation data as well as other performance data. Note: When creating, copying, or editing an adjustment guideline for a base component type that includes a Merit Increase component, base component non-discretionary custom formulas that are set to be dynamically updated in the compensation plan will not update within the task if the formula contains a Merit Increase component and automatic lump sum allocation is enabled. To alert administrators, a warning message appears at the bottom of the Adjustment section when the Custom Formula option is selected in the Details section.
  • Allocation - Select how the adjustment is allocated. Note: This is only available for Equity adjustment components.
    • Shares/Options - Allocate the adjustment in stock shares or options. Note: When LTI Award is selected as the component type or when Recommendation Matrix is selected as the Type, this option is not available.
    • Cash Award - Allocate the adjustment as a cash award.
  • Currency - This displays the currency for the guideline.

Availability

The guideline only applies recommendations for an employee if that employee falls within the availability of the guideline. Select one of the availability options:

  1. Default Guideline - This elects the guideline as the default guideline for the organization.
  2. Select an OU from the drop-down list to apply the guideline for a specific OU within the organization.

Wage Type - This option determines to whom the guideline applies. The available options are:

  • Any - The guideline applies to all employees who meet the availability criteria. Note: While "% of Base" and other custom formula recommendations may be applicable to both Annual and Hourly wage types, be aware that fixed dollar amounts may not be appropriate for both wage types.
  • Annual - The guideline only applies to annual employees who meet the availability criteria.
  • Hourly - The guideline only applies to hourly employees who meet the availability criteria.

Note: If the Default Guideline option is selected in the Availability section, Any is selected as the wage type and cannot be modified until a different Availability option is selected.

If a user's wage type is changed during a compensation task, adjustment guidelines are applied dynamically to new and existing drafts upon edit. Submitted plans are not affected. Simply opening an existing draft does not apply recommendations from new guidelines. However, if an employee has switched from hourly to annual or visa-versa for a Base Type that is included in Base Salary, the recommendation is updated to reflect the appropriate wage type. The employee's Labor Hours value for the task is used to calculate the equivalencies.

LTI Split

Note: This section is only available when creating an LTI Award adjustment guideline. This section does not appear for any other equity types.

An LTI Award may be split or distributed between RSA, ISO, or NQO grants. This section enables the administrator to determine the distribution of the LTI Award for the guideline. The split is based on the total monetary amount of the LTI Award that is awarded to the employee. Note: After the effective period of the guideline has passed, the LTI Split cannot be modified.

This is optional. If a split is not defined, then the full amount is allocated under LTI.

  1. Click the plus icon to the right of the LTI Split heading, and from the pop-up, select the components between which the award should be divided.
  2. Click the Add button. The selected components are added to the section.
  3. In the percentage field to the right of each component, enter the percentage that should be allocated to each component. The total must equal 100%. One to three decimals may be entered, depending on the decimal precision. The decimal precision for percentages in compensation is controlled by a backend setting.

Adjustment

Target Award - This option is only available if the Allocation is set to Cash Award in the Details section. The available options are:

  • Percentage - Select the first option to enter a target award that is a percentage of the user's most recent base salary.
  • Fixed Amount - Select the second option to enter a specific dollar amount. The number of decimal places that is allowed is based on the organization's default currency's (i.e., the adjustment guideline's currency) Default and Hourly Rate Precision settings, depending on the situation.
    • If Hourly is selected for the Wage Type, recommendations must be within the Hourly Rate Precision settings. If the number of decimal places for the recommendation amount is less than the Hourly Rate Precision settings, zeroes are added to the end of the value to match the precision settings.
    • If Annual is selected for the Wage Type, recommendations must be within the Default Precision settings. If the number of decimal places for the recommendation amount is less than the Default Precision settings, zeroes are added to the end of the value to match the precision settings.
    • If Any is selected for the Wage Type, the selected component is a Base Type that is included in the Base Salary, and a Fixed Amount is being recommended, the precision allowed for the fixed amount is the maximum precision between the Default and Hourly Rate Precision settings. In other words, the higher precision value is used for validation.
      • Fixed amounts are rounded if a lower precision setting needs to be applied during the compensation task.
    • If the "Include in Base Salary" option is not selected, the guideline is subjected to the Default Precision settings.
  • Individual Targets - Select the third option to use the individual targets set for each user.

Using the radio buttons, select whether the adjustment is Discretionary or Non-Discretionary. If the adjustment is discretionary, then the adjustment amount can be adjusted by the manager. If the adjustment is non-discretionary, then the adjustment amount cannot be modified.

Specific Amount Options

Note: These options are only available when the adjustment Type is set to Specific Amount in the Details section.

Amount - The options that are available are dependent on the Allocation selection that is set in the Details section.

  • Shares - If the Allocation is set to Shares, enter the specific amount of shares.
  • Cash Award - If the Allocation is set to Cash Award, the following options are available:
    • Percentage - Select the first option to enter an amount that is a percentage of the user's most recent base salary. One to three decimals may be entered, depending on the decimal precision. The decimal precision for percentages in compensation is controlled by a backend setting.
    • Fixed Amount - Select the second option to enter a specific dollar amount.

Recommendation Matrix Options

A recommendation matrix enables administrators to determine recommended payouts for the adjustment component based on selected metrics. The administrator can configure the matrix as necessary.

  • For base type recommendation matrices, the columns of the matrix are evenly divided according to Compa Ratio with the salary range midpoint as the midpoint for the matrix.
  • For bonus and equity type recommendation matrices, the matrix only contains one column, and this cannot be changed.

Note: When creating an Adjustment Guideline, the Recommendation Matrix options are only available when the adjustment Type is set to Recommendation Matrix in the Details section.

See Compensation Recommendation Matrix.

Editable Recommendation Matrix Options

An editable recommendation matrix enables administrators to completely configure a merit matrix that takes into account where an employee stands in their salary range and their performance score and gives compensation managers a recommended increase range.

  • Compa Ratio column widths are fully configurable with the configurable matrix. The configurable matrix does not have the above range or below range options for compa-ratio. The configurable matrix has the option to start from 0.00 compa-ratio and end with a max compa-ratio (infinity). Everything in between is configurable.
  • Performance Score range heights are fully configurable with the configurable matrix. The configurable matrix has the option to start from 0% Performance score to 100%. Everything in between is configurable.

The Editable Recommendation Matrix option is available when creating adjustment guidelines for Base, Bonus, or Equity components. Note: Recommendation matrices cannot be created for Target components or Equity components that are allocated in Shares.

Note: When creating an Adjustment Guideline, the Recommendation Matrix options are only available when the adjustment Type is set to Recommendation Matrix in the Details section.

See Compensation Editable Recommendation Matrix.

Custom Formula Options

Note: These options are only available when the adjustment Type is set to Custom Formula in the Details section.

Custom compensation formulas enable administrators to customize the way amounts are calculated in Adjustment Guidelines for any compensation component. Custom formulas can contain conditional statements and perform arithmetic operations using user, compensation, performance, and competency fields. The custom formulas then update compensation fields in real-time during execution of the compensation planning task.

See Compensation Custom Formulas.

Adjustment Rules

Select this option to activate rules indicating that the manager cannot give a recommendation above the guideline provided by the matrix. If this option is not selected, a manager's adjustment must be on or below the maximum recommendation. Note: This option is not available if the Non-Discretionary option is selected in the Adjustment section. The following options are available:

  • On or below maximum recommendation - The manager's adjustment cannot exceed the maximum recommendation.
  • May be over maximum recommendation by XX% - The manager's adjustment can exceed the maximum recommendation, but cannot exceed the specified percentage of the maximum recommendation. One to three decimals may be entered, depending on the decimal precision. The decimal precision for percentages in compensation is controlled by a backend setting.

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