On the Certification Management page for a certification, certification owners can edit the due date for multiple users. The due date can only be edited for users that are currently enrolled in the certification and have a certification status of Pending Approval, In Progress, In Progress/Past Due, Certified (Renewal In Progress), Pending Completion Approval, Pending Prerequisite, or Certified (Pending Completion Approval). If a certification is Expired or Certified, the user does not appear.
Design Note: An updated interface is available for this page, which can be enabled by administrators in Feature Activation Preferences. With the new design, the functionality of the page is unchanged.
You must be a certification owner to access the Certification Management page for a certification.
To edit the certification due date for multiple users, go to or . Then, select the Edit Due Date link in the Users section. This opens the Edit Certification Due Date page.
- Note: The navigation instructions to access the Certification Management page may vary, as it is configurable by system administrators.
- Note: The option to edit the certification due date for multiple users is only available for one time certifications as well as the initial and renewal periods for fixed date certifications. For fixed date certifications, the change only applies to the current period.
At the top of the page, the certification's title, description, and certification owners are displayed.
Click the New Certification Due Date field to select a new due date for the certification.
- The selected due date must a date in the future that is prior to the certification expiration date.
- The New Certification Due Date field can be left blank, which removes the certification period due date.
After setting the new certification due date, you must select the users that are affected by the due date change. Select a user by selecting the checkbox to the left of the user's name. You can select the checkbox at the top of the list to select all users in the table.
You can search for users by OU using the OU drop-down list or by last name using the Employee Last Name field.
Table of Users
The table of users displays the following information for each user:
- Name - The user's name. Only users with certification status of Pending Approval, In Progress, In Progress/Past Due, Certified (Renewal In Progress), Pending Completion Approval, Pending Prerequisite, or Certified (Pending Completion Approval). If a certification is Expired or Certified, the user does not appear.
- User ID - The user's user ID
- Modifier - This displays the user's Division, Position, and Location
- Version - The version of the certification the user is currently completing
- Due Date - The user's due date for the certification. If no due date is set, the due date appears as "None." When the new certification due date is set, this is updated.
- Last Modified Date - This displays the date on which the certification due date was last modified. If the certification due date has never been modified, the Last Modified Date appears as "None." When the new certification due date is set, this is updated.
- Last Modified By - This displays the user that last modified the certification due date. If the certification due date has never been modified, the Last Modified By value appears as "None." When the new certification due date is set, this is updated.
- Current Status - This displays the user's current certification status.
After setting the new certification due date and selecting the appropriate users, click to set the new due date for the selected users. The Certification Management page is updated with the new due date. The Last Modified Date and Last Modified By value is updated.
When a certification due date is modified, the Certification Due Date Changed email is triggered if it is enabled. If the new certification due date is after the time the Certification Period Due email is scheduled to be sent, the Certification Due Date Changed email is not triggered.