Video Administration - Pending Videos

The Video Administration page is comprised of two tabs:

  • Manage Videos tab - The Manage Videos tab allows administrators to create video learning objects (LOs) and manage existing video LOs.
  • Pending Videos tab - The Pending Videos tab enables administrators to manage all user-generated mobile videos that are pending approval. Administrators can preview videos and approve or deny user-generated mobile videos. A video is not available in Course Catalog until it is approved.

To access Video Administration, go to Admin > Tools > Learning > Catalog Management > Videos.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Video Administration - Manage

Grants ability to create and manage video learning objects (LOs). The availability of this permission is controlled by a backend setting. This permission can be constrained by OU, User's OU, Provider, Self and Subordinates, and User. This is an administrator permission.

Note: If this permission is constrained to a group or OU, and a user becomes inactive or falls out of the availability of the group, NO ONE else in the group can edit the user's videos. Be sure to transfer ownership of videos to other active users prior to the original video creator leaving the group. The ownership of a video can only be transferred via billable work order.

Learning - Administration
Video Administration - View Grants ability to view video learning objects (LOs) on the Video Administration page. The availability of this permission is controlled by a backend setting. This permission can be constrained by OU, User's OU, Provider, Self and Subordinates, and User. This is an administrator permission. Learning - Administration

Pending Videos Table

A user-generated mobile video does not appear in the Pending Videos table until the video is successfully transcoded. Videos in the table are not officially LOs because they have not yet been approved. Once they are approved, they will be available within Course Catalog. Then, administrators can make then make the video LO available to users by setting availability for it within Course Catalog.

Administrators can search for pending videos by title and description using the Search field above the Pending Videos Table.

Videos are displayed in the order in which they were uploaded with the most recently uploaded video displayed first.

The following information is displayed for each pending video in the table:

  • Video - Click the video preview to preview the video within a pop-up window.
  • Title - This displays the video title, which was provided by the user who uploaded the video.
  • Description - This displays the video description, which was provided by the user who uploaded the video.
  • Submitted Date - This displays the date on which the video was submitted. By default, pending videos are sorted by submission date with the most recently submitted video displayed first.
  • Submitted By - This displays the name of the user who submitted the video.

Note: A video may take up to 90 minutes to transcode before the video displays on the pending approvals tab in Video Administration.

Preview Pending Video

To preview a pending video, click the video preview image in the Video column of the Pending Videos table. The preview opens within a pop-up and can be expanded to full screen.

Approve Pending Video

This option is only available to administrators who have permission to manage videos.

To approve a pending video, click the Approve icon in the Options column. This opens the Add a Video page, on which the video file is displayed. The administrator can preview the video, but they cannot select a different file. See Video Course - Create - Step 1 - Add a Video.

On the General Information page, the video title and description are automatically populated with the uploaded content. The administrator can modify the general information. Once the video is successfully approved, the pending video is removed from the Pending Videos tab and now appears on the Manage Videos tab. The video must still be configured in Course Catalog before it is available to users.

Deny Pending Video

This option is only available to administrators who have permission to manage videos.

To deny a pending video, click the Deny icon in the Options column. This opens a confirmation pop-up to confirm the action. If the pending video is denied, it is removed from the Pending Videos tab.