Cohort Roster

The Cohort Roster page enables administrators and instructors to view the general information about the cohort roster. Administrators and instructors can also email registered users, edit the transcript of a registered user, remove a user, and view a user's registration history with regards to the cohort.

To view the cohort roster, go to Admin > Tools > Learning > Catalog Management > Programs and Cohorts. Then, click the View Cohorts icon in the Options column for the appropriate program. Then, click the View Roster icon in the Options column for the appropriate cohort.

General Information

At the top of the page, the following information is displayed for the cohort:

  • Status
  • Seats Available - This displays the number of seats available and the maximum number of possible users. For example, if a cohort can have a maximum of 15 users and 5 have registered thus far, the Seats Available value displays 10/15, indicating there are 10 remaining open seats.

Email Registered Users

Click the Email Registered Users link in the Users section to send a customized email to all users who are registered for the cohort.

Users

The Users table displays all of the users who are registered for the cohort. The following information is displayed for each registered user:

  • Name
  • User ID
  • Organizational Units
  • Email - Administrators can click a user's email address to send an email to the user in Microsoft Outlook.
  • Status

User - Edit Transcript

To edit the user's transcript details for the cohort, click the Edit Transcript icon to the right of the appropriate user. See Edit Transcript Details.

User - History

To view the history of the user with regards to the cohort, click the History icon to the right of the appropriate user.

User - Remove

To withdraw a user from the cohort, click the Remove User icon to the right of the appropriate user. See Cohort Roster - Withdraw Registration.

Comments

The Comments panel enables administrators and instructors to add any required commentary to the roster. This panel is collapsed by default. To expand the panel, click the arrow on the right side of the panel header.

To add a comment, enter the comment text in the field, up to 2,999 characters, and then click Post. The new comment appears below the Comments field.

Users with permission to manage the cohort roster can delete comments by clicking the Remove icon to the right of the comment.