Materials/DMS Materials/Online Courses Concurrency
When an administrator reversions an online course, material, or DMS material using Versioning with Append, and the Start Date and Effective Date very close to each other, a confirmation pop-up window appears to the administrator. The time difference value which triggers this pop-up is determined by a backend setting. If an administrator clicks the button in the pop-up window, the old version of the material or online course expires immediately.
In addition, administrators are not able to edit the Start Date of the appended version if the difference between the time the administrator is updating the training and the Effective Date is within the number of hours configured in the backend setting.
A validation message appears if the Start Date and Effective Date of a versioned material or online course are too close to each other.
Validation Message #1: Creation of Material or Online Course when Effective Date and Start Date are within [H] hours (H value defined by a backend setting)
For most portals, the time difference between the Start Date and Effective Date which triggers validation messages is set to two hours, meaning that H hours = 2 hours. If an administrator versions a material or online course and the Start Date and Effective Date are within two hours of one another, the following warning message will trigger:
“The Effective Date and Start Date are too close for the new version to process. By clicking Accept, you are acknowledging that the previous version will expire immediately."
If the administrator clicks, the old version of the training is immediately deactivated.
Note: Select portals have been configured with an H value other than two, so these portals will trigger the above validation message when the value between the Start Date and Effective Date is at or below the H value defined by the portal's backend setting.