Learning Admin Console - Overview

Learning administrators have access to the Learning Admin Console, which consolidates several training management actions into one central location, allowing them to more easily access critical training information and manage training. To access Learning Admin Console, go to Admin > Tools > Learning > Learning admin console.

Use Cases

Hallie is a Learning Administrator for a large company. Her main objective is managing and tracking training for users who are categorized in over 100 Organizational Units. This requires her to frequently run reports to track training completions, troubleshoot issues, and work with her team of administrators.

She logs in to her organization’s portal and navigates to the Learning Admin Console. From the top of the console, various widgets allow her to easily search for training, create and manage LOs, and create proxy enrollments. She can view assigned training by status, view unsubmitted rosters for instructor-led training, see what training is requested most often, view the status of proxy enrollments, and see what training has been most highly rated. From these widgets, she can easily manage her organization’s training and gather training data.

At the bottom of the console, Hallie’s recently viewed pages and pinned links display.

Visibility

Visibility of the features on the Learning Admin Console is dependent on three Learning Admin Console permissions and also the existing permissions for viewing and managing the various learning object (LO) types and learning assignments. The Learning Admin Console permissions impact the visibility of the Learning Admin Console generally, the training graph widget, and the Assigned Training and Assigned Past Due widgets. Existing permissions for LO type management and Learning Assignment Tool impact the visibility of the Create options and the other console widgets.

The following constraints criteria is available for permissions which can be constrained:

  • Restrict to Provider
  • Restrict to OU
  • Restrict to Training Type
  • Restrict to User’s OU
  • Restrict to User Self and Subordinates
  • Restrict to User’s ILT Provider
  • Restrict to ILT Provider
  • Restrict to User
  • Restrict to Training Item

For more information about constraining permissions, please see Security Role - Create - Constraints.

Note: If an administrator’s permissions to view various data on the Learning Admin Console is constrained, the data they are able to view in the reporting widgets is limited by those constraints. For example, if an administrator has the permission to view ILT sessions, but the permission is constrained to an ILT Provider, the user can only see session data related to that ILT provider on the Learning Admin Console.

Permissions

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Certification - Manage Grants administrators ability to manage certifications. This permission can be constrained by OU and User's OU. This is an administrator permission. Learning - Administration
Course Catalog - Update

Grants ability to manage and edit training items listed in the Course Catalog and also grants access to the Course Console, where training can also be managed and edited. This permission also grants access to the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission also allows administrators to reversion online courses via the Course Console page. This permission also allows administrators to access an Edit Training option for training items included as objectives in Development plans.

This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, User, User Self and Subordinates, and User's LO Availability. This is an administrator permission.

Note: Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Learning - Administration
Course Catalog - View

Grants access to view the learning objects in the course catalog and enables administrators to view the Course Console and the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, and User's LO Availability. This is an administrator permission.

Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

 Learning - Administration
Course Publisher

Grants access to LCMS Course Publisher, which enables upload and publishing of SCORM and AICC compliant online courses, created either in the LCMS Course Builder, or from a third party course building tool. Administrators must also be granted a content license from the Manage Licenses page. This is an administrator permission.

After Content Publisher is activated in the system, users with this permission are automatically granted the permissions to upload and publish online classes via the Content Publisher, and also the permission to view the Upload History page.

 Learning - Administration
Curricula Admin - Manage

Grants ability to create new and edit/update existing curricula. This permission can be constrained by OU, User's OU, Provider, and User's LO Availability. This is an administrator permission.

Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Tip: Do not constrain this permission to your entire corporation; it can cause long page load times and timeout errors. Applying this constraint is functionally the same as leaving the permission unconstrained, but omitting this constraint does not cause the system to do the unnecessary constraint checks as in the former scenario.

Learning - Administration
Events - Create Grants ability to create new instructor led training events. This permission works in conjunction with Events - View permission. This permission can be constrained by OU, User's OU, ILT Provider, and User's ILT Provider. This is an administrator permission. Learning - Administration
Learning Admin Console - View Allows users to view the Learning Admin Console. This permission cannot be constrained. This is an administrator permission. Learning - Administration
Learning Admin Console - View Assigned Training Allows users to view the Assigned Training & Assigned Past Due widgets on the Learning Admin Console. This permission works in conjunction with the Learning Admin Console - View permission. This permission can be constrained by Provider, OU, Training Type, User’s OU, User Self And Subordinates, User’s ILT Provider, ILT Provider, User, Training Item, and Users LO Availability. This is an administrator permission. Learning - Administration
Learning Admin Console - View Training Graph Allows users to view the Training Over Time & Training by Type graphs on the Learning Admin Console. This permission works in conjunction with the Learning Admin Console - View permission. This permission cannot be constrained. This is an administrator permission. Learning - Administration
Library Administration - Manage Grants access to Library Administration screen, which enables administrators to create and manage libraries within the system. Only non-Cornerstone online courses can be added to a library. This is an administrator permission. Learning - Administration
Materials Management Grants ability to view the Material Administration page and create, edit, and copy materials. Once created, these "materials" can be managed like other learning objects via the course catalog. This permission can be constrained by OU, User's OU, and Provider. The constraints on this permission determine which materials the administrator is able to view, edit, copy, and create. This is an administrator permission. Learning - Administration
Assignment Tool - Standard and Dynamic - Recurrence

Grants ability to create Standard (one-time) and Dynamic (continuous) Learning Assignments to directly assign training to users. Also grants ability to enable/disable Recurrence when creating a Dynamic Learning Assignment. This permission can be constrained by OU, Provider, Training Item, Training Type, User, User Self and Subordinates, and User's OU. If this permission is constrained by Location, Provider, Training Type, or Training Item, then they can only assign training within the constraints. If this permission is constrained by OU, User, User Self and Subordinates, or User's OU, then they can only assign to and view assignments created by users within the constraints. This is an administrator permission.

 Learning - Administration
Assignment Tool - Standard and Dynamic

Grants ability to create Standard (one-time) and Dynamic (continuous) Learning Assignments to directly assign training to users. This permission can be constrained by OU, Provider, Training Item, Training Type, User, User Self and Subordinates, and User's OU. If this permission is constrained by Location, Provider, Training Type, or Training Item, then they can only assign training within the constraints. If this permission is constrained by OU, User, User Self and Subordinates, or User's OU, then they can only assign to and view assignments created by users within the constraints. This is an administrator permission.

 Learning - Administration
Assignment Tool - Standard

Grants ability to create Standard (one-time) Learning Assignments to directly assign training to users. This permission can be constrained by OU, Provider, Training Item, Training Type, User, User Self and Subordinates, and User's OU. If this permission is constrained by Location, Provider, Training Type, or Training Item, then they can only assign training within the constraints. If this permission is constrained by OU, User, User Self and Subordinates, or User's OU, then they can only assign to and view assignments created by users within the constraints. This is an administrator permission.

 Learning - Administration
Sessions - View

Grants view-only access to instructor led training sessions, enabling the user to view all details/options that were selected when the session was created. This permission works in conjunction with the Events - View permission. This permission can be constrained by OU, User's OU, Instructor, Facility, Facilities Owned by User, ILT Provider, User's ILT Provider, User, User as Instructor, and User Self and Subordinates. This is an administrator permission.

Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

 Learning - Administration
Social Learning Programs - Manage Grants ability to access the Manage Programs & Cohorts page and view, create, and edit program learning objects. This permission cannot be constrained. This is an administrator permission. Learning - Administration
Test Engine - Manage Grants ability to create and edit/manage tests via the Test Engine. This permission can be constrained by OU, User’s OU, User, User’s Self, and User’s Subordinates. This is an administrator permission. Learning - Administration
Video Administration - Manage

Grants ability to create and manage video learning objects (LOs). The availability of this permission is controlled by a backend setting. This permission can be constrained by OU, User's OU, Provider, Self and Subordinates, and User. This is an administrator permission.

Note: If this permission is constrained to a group or OU, and a user becomes inactive or falls out of the availability of the group, NO ONE else in the group can edit the user's videos. Be sure to transfer ownership of videos to other active users prior to the original video creator leaving the group. The ownership of a video can only be transferred via billable work order.

Learning - Administration

Contents

The following information is available within the this folder. Click a link to navigate directly to the appropriate topic: