Curriculum Versioning Dashboard

A Versioning Dashboard page for curricula is available to administrators, allowing them to easily view the options that were selected during the versioning process of a curriculum, along with the users impacted by the versioning. This dashboard is accessible via the Course Catalog and the Course Console.

The Versioning Dashboard provides administrators with visibility of past curriculum versioning and allows them to use this information for troubleshooting purposes.

The Versioning Dashboard page contains two panels:

  • Version Details - The Version Details panel displays metadata such as curriculum title, creation date, the user who created the curriculum, version type (Replace or Append), and the options selected during the versioning of the curriculum.
  • Impacted Users - The Impacted Users panel displays details about the users affected by the curriculum versioning. Version Status and Transcript Status filters, along with a user search bar, are available to help locate users to confirm curriculum assignment or assist with troubleshooting. A variety of sorting options are also available.

The Versioning Dashboard page can be accessed from either the Course Console or the Course Catalog:

  • Go to: ADMIN > TOOLS > LEARNING > CATALOG MANAGEMENT > COURSE CATALOG. Search for the curriculum and click the curriculum's title. This navigates you to the Course Console page for the curriculum. Open the Options drop-down. Click the Version Details link.

OR

  • Go to: Admin > Tools > Learning > Catalog Management > Course Catalog. Search for the curriculum and click the Actions drop-down next to the curriculum. Click the Version Details link.

Version Details

The Version Details panel displays the following information:

  • Training Title - This field displays the curriculum title.
  • Created On - This field displays the date and time the curriculum version was created.
  • Created By - This field displays the name of the user who versioned the curriculum.
  • Training Type - This field displays the learning object (LO) type, which will state "Curriculum" when accessing this page for a curriculum.
  • Effective Date - This field displays the date and time the new version of the curriculum became effective in the system.
  • Version Type - This field shows whether the curriculum was versioned with Replace versioning or Append versioning.
  • Versions Selected - This field shows which versions of the curriculum were selected for reversioning.
  • Statuses Selected - This field shows which transcript statuses were affected by the versioning.
  • Maintain Progress - This field shows whether the Maintain Progress option was selected during the versioning process.
  • Assign New Occurrence - This field shows whether the Assign New Occurrence option was selected during the versioning process.
  • Version - This field shows the current version number of the curriculum.
  • Assigned To - This field shows the users selected to receive the new version. Available options for this field during the versioning process include:
    • Users with Previous Version(s) on Transcript
    • Users Assigned by Learning Assignment
    • Define by OU
  • Comments - This field displays any comments left by the user who versioned the curriculum.

Note: When a curriculum is versioned due to its child training being versioned, this is designated on the Version Details panel. The following fields on the Version Details panel are hidden in this scenario because they are not applicable:

  • Effective Date
  • Versions Selected
  • Statuses Selected
  • Maintain Progress
  • Assign New Occurrence
  • Assigned To
  • Comments

Impacted Users

The Impacted Users panel includes the following information:

  • User Search - Administrators can search for users by typing the user's first name, last name, username, or User ID into the search bar. To run the search, the administrator must click the Search icon after entering search criteria. Filters are available to further filter the search:
    • Version Status - Use this filter to filter users by version status.
    • Transcript Status - Use this filter to filter users by transcript status.
  • Version Status Breakdown - This area shows how many users are in each version status:
    • Processed - These are users who were processed due to the versioning of the curriculum.
    • Errored Out - These are users who were not processed due to system errors.
    • In Process - These are users who are currently in the ver
    • sioning queue.
    • Original - This is the original list of users who were included in the versioning.
  • Table of Users - This table displays the users who have a version of the curriculum on their transcript. The users in this table are sorted by name by default, but you can click another column header to sort by that criteria instead. The table displays the following information about each user who has a version of the curriculum on their transcript:
    • Version
    • Name
    • Username
    • User ID
    • Process Date
    • Version Status
    • Transcript Status
    • LO Type

If more than 20 users display in the table, the table is paginated, with 20 users per page.