Course Catalog - Training Units

The Training Units tab of the Course Catalog allows administrators to associate a training units price with a training item. The Training Units tab is only available if training units are enabled in the portal.

Note: This tab is not available for program or video LOs.

Design Note: An updated interface is available for this page, which can be enabled by administrators in Feature Activation Preferences. With the new design, the functionality of the page is unchanged.

To access the Course Catalog, go to Admin > Tools > Learning > Catalog Management > Course Catalog. Then, search for the LO you want to modify and click the Options drop-down menu next to it. Click the Edit link.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Course Catalog - Update

Grants ability to manage and edit training items listed in the Course Catalog and also grants access to the Course Console, where training can also be managed and edited. This permission also grants access to the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission also allows administrators to reversion online courses via the Course Console page. This permission also allows administrators to access an Edit Training option for training items included as objectives in Development plans.

This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, User, User Self and Subordinates, and User's LO Availability. This is an administrator permission.

Note: Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Learning - Administration

Editing a Training Item

When editing a training item, the Training Units tab offers the following options regarding training units:

  • Allow users to check out with training units using the conversion rate that is determined by the monetary value - Select this option to allow users to purchase the course using training units, and the number of training units used is determined by converting the monetary value and the training unit conversion rate.
  • Disassociate pricing from monetary value - Select this option to allow you to set a training unit price for the course that is unrelated to any monetary value that may be set. You can specify a default training unit price and training unit prices based on OU. Training unit prices can be represented using up to two decimal places.
  • Do not allow payment by training unit for this item - This will not allow the course to be purchased using training units.

Workflow Cases

The following workflow cases apply if users in an organization must purchase training items either monetarily or using training units:

Organization A: No monetary value is set for training units.

  • Admin must set a training unit price for each training item.
  • Training unit prices can be set by OU for each OU.

Organization B: A training unit is valued at $1 for entire company.

  • The price of training is converted using the monetary conversion rate.
  • If Course X is $10, it is also 10 training units.
    • Administrators can disassociate the training unit price of Course X from the monetary value if desired. For example, if the course should cost $10 or 12 training units, this could be done by selecting the "Disassociate pricing from monetary value" option and set the training unit price to 12. Users could then purchase the course for $10 or 12 training units.

Organization C: Training units have a monetary value.

  • The price of training is converted using the monetary conversion rate.
  • For Division A, a training unit is valued at $1.
  • For Division B, a training unit is valued at $2.
  • Course X is valued at $10
    • For users in Division A, Course X costs $10 or 10 training units.
    • For users in Division B, Course X costs $10 or 5 training units.

Organization D: Training units have a monetary value.

  • The price of training is converted using the monetary conversion rate.
  • For Division A, a training unit is valued at $1.
  • For Division B, a training unit is valued at $2.
  • For Division A, Course X is valued at $10.
  • For Division B, Course X is valued at $100.
    • For users in Division A, Course X costs $10 or 10 training units.
    • For users in Division B, course X costs $100 or 50 training units.

Organization E: Training units have a monetary value.

  • The price of training is disassociated from monetary value.
  • For Division A, a training unit is valued at $1.
  • For Division B, a training unit is valued at $2.
  • For Division A, Course X is valued at $10.
  • For Division B, Course X is valued at $100.
  • The training unit price for Course X is 15 training units for the entire company.
    • For users in Division A, Course X costs $10 or 15 training units.
    • For users in Division B, Course X costs $100 or 15 training units.