Course Catalog Search - Old

To access the Course Catalog, go to Admin > Tools > Learning > Catalog Management > Course Catalog. Then, search for the LO you want to modify and click the Options drop-down menu next to it. Click the Edit link.

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Course Catalog - Manage Screen Resolution Grants ability to manage screen resolution for courses at the learning object level, via the course catalog. This permission works in conjunction with the Course Catalog - Update permission. This is an administrator permission. Learning - Administration
Course Catalog - Update

Grants ability to manage and edit training items listed in the Course Catalog and also grants access to the Course Console, where training can also be managed and edited. This permission also grants access to the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission also allows administrators to reversion online courses via the Course Console page. This permission also allows administrators to access an Edit Training option for training items included as objectives in Development plans.

This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, User, User Self and Subordinates, and User's LO Availability. This is an administrator permission.

Note: Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

Learning - Administration
Course Catalog - View

Grants access to view the learning objects in the course catalog and enables administrators to view the Course Console and the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, and User's LO Availability. This is an administrator permission.

Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

 Learning - Administration
Local Network Player - Download Courses from Catalog Grants access to the Download Network Player link in Course Catalog. Also, grants access to download courses to the local network from the Course Catalog. Users must also have permission to access the Course Catalog. A user can download any course to which the user has permission to view within the Course Catalog. This permission is controlled by a backend setting. This permission is recommended for end users of the LMS, local trainers, and LMS administrators. Learning
Local Network Player - File Download Link - View Grants access to the Download Network Player link in Course Catalog and on the Transcript. Users must also have permission to access the Course Catalog. This permission cannot be constrained. This permission is recommended for local trainers who deliver course content remotely. This is an end user and local trainer permission. If the user no longer needs to view the download link after installation, this permission can be removed for those users. Learning
Emails by Learning Object - Manage Grants access to create, edit and delete custom email templates/triggers at the learning object level. When viewing Course Console, this permission also grants ability to view and manage email triggers at the LO level. This permission works in conjunction with the Course Catalog - Update and Course Catalog - View permissions. This permission can be constrained by OU, User's OU, User's Self and Subordinates, and User. This is an administrator permission. Learning - Administration
Emails by Learning Object - View Grants access to view custom email triggers at the learning object level. When viewing Course Console, this permission also grants ability to view email triggers at the LO level. This permission works in conjunction with the Course Catalog - Update and Course Catalog - View permissions. This permission can be constrained by OU, User's OU, User's Self and Subordinates, and User. This is an administrator permission. Learning - Administration
  1. Set appropriate filters to search for learning objects:
  2. Click Search to search Course Catalog with the selected criteria.
Search Criteria Description
Training Type Check training types to search for Online Class, Event, Quick Course, Curriculum, Library, Test, and Material.
Provider Select from the drop-down or search All Providers. The providers that appear in the pop-up are active providers as set under Admin > Catalog Management > Training Providers.
Title Enter search terms to search course titles or keywords associated with learning objects.
Description Enter search terms to search course descriptions.
Language Select a language to search for learning associated with that language. At least one language must be selected. When multiple languages are selected, the search returns LOs that match one of the selected languages as well as the other search criteria. At the top of the drop-down list, all selected languages are displayed. The drop-down list only displays the languages that are available to the user. Select the All Languages option to select all available languages.
Skill Click to select a skill to search for learning objects associated with that skill.
Subject Click to select a subject and search for learning objects associated with a that subject. If the selected subject is a child subject, then the entire hierarchy is displayed.
Date Added to the Catalog Select date from calendar to search based on the date the learning object was added to the system.
Availability Criteria

Select from the drop-down.

  • The drop-down contains the following OUs: Division, Position, Grade, Cost Center, Location, Group, Self Registration Group and Users
  • Click search to select the desired OU
  • Enter Name, ID, or Owner to search for a particular OU
  • Click Search button to search by the OU information specified
  • Click Add icon to add the desired OU to the Search
Display

Select or deselect the following display options:

  • Include Inactive Training
  • Current Version/All Versions
  • Show only courses that allow recurrence
  • Show only downloadable courses - Select this option to only include in the search results courses that can be downloaded. This option is unselected by default. Note: This option is only available if the Network Player is enabled.

Search Results

The following information is displayed for each item in the search results:

  • Title
  • Provider
  • Type
  • Version
  • Language(s)
  • Licenses Available/Total - This displays the number of licenses that are available for the item as well as the total number of licenses (used and unused). If the item has an unlimited number of licenses, then "N/A" is displayed.
  • Date Added - This displays the date on which the item was added to Course Catalog.
  • Date Modified - This displays the date on which the item was most recently modified via Course Catalog or updated via another tool (e.g., Course Publisher, Test Engine).
  • Modified By - This displays the user who most recently edited item within Course Catalog.
  • Notification - This column is only displayed if the Network Player is enabled. This column displays a Warning icon if the online version of the course is out of sync with the downloaded version of the course. Users can hover the mouse over the icon to view the details of this notification. The locations that are displayed are specific to the user that is logged in to the system. The user can click the warning message to open the Network Download Wizard. The Warning icon appears if new course files are uploaded or if the course is modified in Course Publisher or Course Builder.

Edit Items

To edit an individual learning object, click the Edit icon to the left of the learning object.

To edit multiple learning objects in search results simultaneously, select each of the appropriate LOs and click the Edit Selected button at the bottom of the page. The Edit Selected option is only visible if the Enable Enhanced Search checkbox is unselected. Note: When editing multiple learning objects simultaneously you are not able to view the existing availability because the selected learning objects could contain several different availability settings.See Batch Edit Course Catalog Items.

See also:

Course Publisher Course Publisher Course Publisher Course Publisher Course Publisher Course Publisher Course Publisher Course Publisher Course Publisher