Use of Requirements​ in Learning Assignment Tool

With the Required Training Tagging activated, an additional option within the learning assignment setup is available to tag the assignment as a required training.

Creating a required training assignment​

Go to Admin > tools > learning > learning assignment tool > Create Assignment > setup. In the Setup section, under Assignment Type, select Required training assignment. Tagging the assignment as a required training assignment makes the selection of a requirement for that assignment mandatory to continue with the creation of the assignment.

Click Select Requirements. It opens the Select Requirements modal. The administrator can search for the requirement via a keyword in the Search for a requirement or category. The administrator can search for the requirement via a keyword in the description or category. Select the requirement you want to tie to this assignment; only one requirement can be tied to an assignment.

Assign New Occurrence​

In the Users section, if the Enable Assign New Occurrence toggle is turned off, only users who do not have the training on their transcript will get the training and the requirement.

if the Enable Assign New Occurrence toggle turned on, but Maintain Progress toggle is turned off, the users get a new occurrence with the requirement.

  • The previous registration number had requirement or not and was completed. The new registration number has a requirement from the new assignment.
  • The previous registration number had a requirement and was not completed. The new registration number has the requirement from the previous registration number and the requirement from the new assignment.

if the Enable Assign New Occurrence and the Maintain Progress toggle turned on, the users get a new occurrence if the training (same version) is not yet on their transcript.

  • The previous registration number had a requirement and was completed or not completed. Current registration number requirements are appended with the requirement of the new assignment.

Initial User List

After configuring Assign New Occurence, click Generate Initial User List. The user card information displays the current registration number along with the requirement assigned by the previous assignment.

In the Confirm section, expand the Setup tile by clicking the drop-down arrow on the right side of the tile to see the selected requirement and the requirement category.

Managing Existing Learning Assignments​

After saving the LAT, go back to the Manage Learning Assignments page. Filter the list of assignments by requirement​ using the Select Requirement filter. The assignments set as required are marked with a Required indicator.

In the submitted learning assignment, click View Summary from the drop-down to open the assignment summary. On the Assignment Summary page, the Transcript History section indicates the current and past assignments.

Editing Existing Dynamic Learning Assignments​​

The “Required” tag and requirement can be updated on existing dynamic learning assignments. Editing the “Required” tag and requirement uses the same logic as updating the due date settings of an existing dynamic assignment. The update impacts:

  • Users who join the dynamic assignment from that moment on.
  • Users impacted by versioning of the training assigned by the dynamic assignment.

All changes in “is required” and “requirement” are tracked in the Modification History section. Please note that the modification displays a maximum of 20 entries, the submission, and the last 19 changes.