Versioning Dashboard Enhancements​

Prior to this enhancement, the administrators did not have an overview of the versioning setting choices made via user interface or Reporting 2.0. To troubleshoot versioning issues, the administrators had to open support cases that were time-consuming.

With this enhancement, the administrators get more options to utilize the Versioning Dashboard Page effectively due to the following functionalities:

  • The Refresh link

A Refresh link is available in the Impacted Users section. It is visible when the versioning assignment is in progress and hidden once the versioning assignment is complete.

For example, if an administrator starts processing from a curriculum version 1 to curriculum version 2 where the version 2 assignment is in progress, the administrator needs to check version 2 Versioning Dashboard page for status. When the In Process displays 0, it means the processing is complete and the Refresh link disappears.

  • Constraints on Flyout

The administrators can view the total number of constraints applied for the permissions at the time of Curriculum Versioning on the flyout.​

  • Access Control

A new security permission Versioning Dashboard Page - View to control access to the Versioning Dashboard page.

To access the Versioning Dashboard, go to Admin > Tools > Learning > Catalog Management > Course Catalog > Course Console. Open the Options drop-down and click Version Details. Alternately, go to Admin > Tools > Learning > Admin Compliance Dashboard > Versioning Assignment Summary. In the Versioning Assignment Details flyout, click View Details to open the Versioning Dashboard page. To learn more, See Admin Compliance Dashboard.​

How Does this Enhancement Benefit My Organization?

The administrators can review Versioning options with the help of this dashboard and check if the right users got the right training version at the right time.

Considerations

  • The refresh link is visible when the Versioning is in progress and hidden once the Versioning process is complete. It also works with all the applicable filters.​
  • The total number of constraints are clickable only if the total count of constraints is more than zero, which is now available for Curriculum Learning Objects.​
  • The version details link in the Course Catalog and Admin Compliance Dashboard is not visible without having the Versioning Dashboard Page - View permission to view the Versioning Dashboard Page.

Frequently Asked Questions (FAQs)

In such scenarios, verify if the Versioning process for the training is complete or not.

Implementation

This functionality is automatically enabled for all organizations using the Learning module.

Permissions

The following new permission applies to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Versioning Dashboard Page - View Grants ability to view the Versioning Dashboard Page. This permission cannot be constrained. This permission works in conjunction with the Course Catalog - View and Admin Compliance Dashboard - View permissions. This is an administrator permission. Learning

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Course Catalog - View

Grants access to view the learning objects in the course catalog and enables administrators to view the Course Console and the Popular Requests and Highest Rated widgets on the Learning Admin Console (in conjunction with the Learning Admin Console - View permission). This permission can be constrained by OU, User's OU, Training Type, Training Item, Provider, ILT Provider, User's ILT Provider, and User's LO Availability. This is an administrator permission.

Adding an OU constraint and a provider constraint to this permission results in an "AND" statement.

 Learning - Administration
Admin Compliance Dashboard - View Grants ability to view the new Admin Compliance Dashboard. This permission cannot be constrained. This is an administrator permission. Learning - Administration

Security Role

Upon release, the new Versioning Dashboard Page - View permission is automatically granted to the default System Administrator role. Administrators must grant this permission with the appropriate constraints to other roles, if necessary.