Display Candidate Documents on Universal Profile

With this enhancement, once a candidate is hired, documents uploaded to a candidate's profile by a recruiter, or documents uploaded to the application by the candidate, are automatically transferred the new hire's Universal Profile Snapshot Document tab.

Documents only display if the candidate's application is in Hired status.

The following document types can now be configured for automatic display on the Universal Profile:

  • Cover letter
  • Flattened application
  • Additional application documents uploaded by the candidate during the application
  • Documents added to the candidate’s profile by a recruiter

  • All uploaded documents are marked as uploaded by Cornerstone Admin.
  • A user with appropriate permissions and the Owner role, can delete documents from the Universal Profile folders. The deleted document remains in Recruiting on the candidate's My Jobs page or the applicant's profile page.

An administrator must configure the document folders that display on the Universal Profile. To configure the document folders, go to ADMIN > TOOLS > RECRUIT > GENERAL PREFERENCES. See General Preferences (by Division).

How Does this Enhancement Benefit My Organization?

It is now easier to view a hired candidate's application documents on their Universal Profile without returning to the career site.

Considerations

  • Reference letters are not included in this release.
  • If a document is accidentally deleted from a folder, contact GCS to restore it to the folder.

Implementation

This functionality is automatically enabled for all organizations using the Recruiting module.

Permissions

The following existing permissions apply to this functionality:

PERMISSION NAME PERMISSION DESCRIPTION CATEGORY
Documents - Delete Enables user to delete a file that has been uploaded to the Snapshot - Documents page. The constraints on this permission determine which documents the user can delete. This permission can be constrained by Employee Relationship, OU, User's OU, User Self and Subordinates, Self and Direct Reports, User's Self, User's Manager, User's Superiors, User's Subordinates, and User's Direct Reports. Universal Profile
Snapshot Documents - View Grants ability to view the Documents widget and subpage within the Universal Profile - Snapshot page. This permission can be constrained by Employee Relationship, OU, User's OU, User's Self and Subordinates, User, User's Self, User's Manager, User's Superiors, User's Subordinates, and User's Direct Reports. This is an end user permission. Universal Profile
Snapshot Main - View Enables user to view the Snapshot page for users within their permission constraints. This permission can be constrained by Employee Relationship, OU, User's OU, User Self and Subordinates, User, User's Self, User's Manager, User's Superiors, User's Subordinates, and User's Direct Reports. Best Practice: For most users, this permission should be constrained by User Self and Subordinates. Universal Profile